Michelle Ponder
838 Middle Creek, Buda,TX
Summary
Offering strong organizational and communication skills, eager to learn and thrive in dynamic office setting. Brings foundation in administrative tasks and quick ability to grasp new systems and software. Ready to use and develop skills in office management role.
Overview
23
23
years of professional experience
Work History
Office Administrator (Contract)
Various Employers
01.2023 - Current
- Improved office efficiency by streamlining administrative processes and implementing time-saving solutions.
- Contributed to a positive work culture by fostering a collaborative atmosphere and consistently demonstrating a strong work ethic and commitment to excellence.
- Collaborated with colleagues on projects, resulting in increased teamwork and efficient completion of tasks.
- Provided administrative support to senior executives, allowing them to focus on strategic tasks and decision-making.
- Assisted with event planning activities such as coordinating logistics for corporate functions or workshops.
Construction Cost Specialist
Tesla
12.2022 - 12.2023
- Perform project controls administration services
- Project reporting, document/data management
- Monthly cost reports, forecasting, accruals, staffing plans
- Review invoices for proper cost coding, tax, unit/rate charges
- Review POs against invoices for values, terms and tax rates
- Onboard new suppliers with contracts, POs and pay terms
- Assist, review and discuss budgets with management
- Assist suppliers with invoices, unit rates and taxes
- Daily interaction with management, project team and clients
Office Manager
Riverway Title Group, LLC
04.2022 - 12.2022
- Process all new hire paperwork and onboarding
- Prepare monthly commissions, financial reports, and payroll
- Deposit daily checks for Escrow and Operating Account
- Process/approve bank wires
- Coordinate Accounts Payable with Bill.com and QuickBooks
- Process all TDI Licenses for Escrow Agents and Title company
- Coordinate 40-person office move
- Responsible for all office equipment, office maintenance, office luncheons and events
Business Coordinator
Colt Midstream (Contract)
08.2021 - 04.2022
- Assist with auditor visits and process employee awards
- Prepare expense reports and balance monthly gas nominations
- Coordinate leases for office equipment
- Process and record daily pricing for gas and NGL, Ethane recovery, and Delivered Volumes
- Assist Contracts Administrator with new and existing contracts
Senior Principal Human Resources
McDermott International
06.2018 - 04.2021
- With proven and effective company history, requested to move into Senior Principal HR role
- Hire/Rehire employees through Taleo/Oracle
- Update employee records through Oracle/JDEdwards
- Process Verification of Employment/DOT verification
- Process unemployment claims/IRS Claims
- Review Employee Data files for validity/accuracy
- HR Services/Benefits
- Leadership Team for Global Women’s Network (GWN)
- Member of the McDermott Black Alliance (MBA)
Sr. Executive Assistant/Office Manager
McDermott International
06.2018 - 06.2019
- Assist SVP with all aspects of scheduling, budgets and team management
- Assist Communications, Marketing, Travel and Real Estate teams
- Create agendas, reports, and presentations
- Manage and assess media inquiries for SVP
- Post articles and events to company intranet using Live Tiles
- Process and submit expense reports for Communications and Marketing Team
Executive Assistant to Founder and Work Programs Office Administrator
The Brookwood Community
10.2012 - 05.2018
- Create, establish and maintain budget, actuals and forecast for Work Program
- Create and maintain staffing plans and schedules for 200 Citizens
- Responsible for cost control for production and follow of product life cycle
- Responsible for coordinating/overseeing training schedule for OSHA
- Generate payroll for all Residential and Work Program staff
- Coordinate and record all training for Residential and Work Program staff
- Conduct tours for visitors to our campus
- Assist Executive Director with writing and implementing policies for Residential and Work Program
- Manage Time Studies and Rate of Pay report for Department of Labor using FLSA guidelines
- Financial analysis for budget and forecasting
- Create PowerPoint presentation for quarterly Network Days conferences
- Track Vacation and Sick time for Residential and Work Program staff
- Executive Assistant to Founder, CEO and CFO
- Generate excel reports, pivot tables, and Power Point presentations for tracking of Citizen demographics and production for BOD and donors
- Assist in hiring new employees for Residential and Work Program
Director of Recruiting and Marketing
Pope John XXIII High School
07.2007 - 06.2011
- Responsible for all procurement and successful enrollment of incoming students
- Generate excel reports and pivot tables for tracking of student enrollment and tuition
- Created/assisted Principal in budgets and reporting for Board of Directors
- Coordinate the marketing of Pope John XXIII High School to potential students and donors
- Coordinate student loans and financial assistance for students’ families
- Responsible for fundraising and budgets for Admissions Department
- Assist Accounting Director with cost and expense reporting
- Coordinate New Student Orientation, Open House, and various student organizations
Credit Union Manager/Book Keeper
St. John Vianney Federal Credit Union
10.2001 - 03.2007
- Manage daily operations of payments, loan processing, member accounts, and deposits for a 1200-member credit union with over $1 million in assets
- Prepare Board of Directors reports, including cash flow, P&L, loans, new/closed accounts
- Prepare audit reports and monthly FDIC reports
- Manage cash flow for savings, investments, and loans
- Prepare annual budget and compiled monthly budget reports
- Facilitate monthly BOD meeting and annual shareholders meeting
- Assist in creating training manuals and Business Plan
Education
BSBA - Finance
University of Alabama-Huntsville
Graduate Certificate - Non-Profit Management
Texas A&M University
Skills
- Microsoft Office Products (Word, Excel, PowerPoint, Publisher
- Oracle/HCM
- SAP
- PeopleSoft
- SharePoint
- Concur
- Kronos
- Raiser's Edge/Blackbaud
- WARP Payables
- ServiceM8
Timeline
Office Administrator (Contract)
Various Employers
01.2023 - Current
Construction Cost Specialist
Tesla
12.2022 - 12.2023
Office Manager
Riverway Title Group, LLC
04.2022 - 12.2022
Business Coordinator
Colt Midstream (Contract)
08.2021 - 04.2022
Senior Principal Human Resources
McDermott International
06.2018 - 04.2021
Sr. Executive Assistant/Office Manager
McDermott International
06.2018 - 06.2019
Executive Assistant to Founder and Work Programs Office Administrator
The Brookwood Community
10.2012 - 05.2018
Director of Recruiting and Marketing
Pope John XXIII High School
07.2007 - 06.2011
Credit Union Manager/Book Keeper
St. John Vianney Federal Credit Union
10.2001 - 03.2007
BSBA - Finance
University of Alabama-Huntsville
Graduate Certificate - Non-Profit Management
Texas A&M University
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