Summary
Overview
Work History
Education
Skills
Timeline
Generic

Michelle Smith

Valencia,CA

Summary

Results-driven administrative professional with exceptional communication abilities and a proactive mindset. History of optimizing administrative processes to align with business objectives and improve team effectiveness. Extensive experience in management and support roles, focused on achieving operational excellence.

Overview

14
14
years of professional experience

Work History

Studio Manager

Shared Shutter
Remote
05.2021 - 09.2023
  • Oversaw administrative operations, ensuring efficient execution of photo and film shoots.
  • Crafted detailed proposals for new clients to secure business opportunities.
  • Revised and managed client contracts to establish clear expectations during projects.
  • Managed invoicing and client payments, occasionally employing tenacity to ensure timely receipt of funds.
  • Established a calendar system for optimal time management and enhanced client accessibility.
  • Maintained friendly communication with clients, fostering strong relationships and repeat business.

Junior Executive Assistant to President & Founder

Applied Minds
Glendale, CA
04.2013 - 12.2014
  • Managed calendars, meetings, and travel logistics for President and Co-Chairman alongside two executive assistants.
  • Established an online press library enabling employee access to company archives.
  • Coordinated Board of Directors meetings and calls for spin-off companies.
  • Streamlined office efficiency by reorganizing and managing filing systems.
  • Proofread articles and manuscripts prior to publication.
  • Facilitated client tours, meetings, and brainstorming workshops, resulting in multi-million dollar contracts.
  • Maintained composure in high-pressure environments.

Administrative Assistant

Applied Minds
Glendale, CA
09.2009 - 04.2013
  • Served as administrative point of contact for Engineering Department.
  • Collaborated with project managers to prioritize resources and meet deadlines.
  • Oversaw logistics for offsite technology testing and experiments.
  • Trained employees on Deltek Time and Expense System.
  • Acted as liaison between Accounting and Engineering Departments to expedite billing processes.
  • Informed project managers of evolving financing agreements to ensure compliance with client policies.
  • Coordinated with HR weekly to provide necessary information for payroll processing.

Education

Bachelor of Arts - Theatre

California State University, Fullerton
Fullerton, CA
05-2003

Skills

  • Office administration and invoicing
  • Proposal and contract development
  • Attention to detail
  • Client relationship management
  • Agile learning
  • Team collaboration

Timeline

Studio Manager

Shared Shutter
05.2021 - 09.2023

Junior Executive Assistant to President & Founder

Applied Minds
04.2013 - 12.2014

Administrative Assistant

Applied Minds
09.2009 - 04.2013

Bachelor of Arts - Theatre

California State University, Fullerton

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