Alicia Diana Kirby

Integrates and delivers MWR base support and quality of life services to the Stuttgart Military Community and joint partners. Manages oversight of program managers to ensure monthly budget statements are accurate. Identifies errors and works with the activity program managers to correct deficiencies. Reviews and provides monthly analysis of Cost of Goods Sold (COGS) for programs used for resale. Inspects all income statements and investigates any unusual trends, account balances or transactions, informs the Financial Management Chief and appropriate staff for situational awareness, and ensures corrections and activity are put back into compliance. Liaison lead for NFS Texarkana (DFAS) and follows up with managers for corrective strategies as required. Reviews and processes all Daily Activity Reports (DARs) and End of Month (EOM) inventories. Provides subject matter expertise on Non-Appropriated Funds programs to train senior supervisors and managers. Provides updates to Financial Management Division Chief and senior leaders regarding programs budget status and quarterly tracking to stay on target.

Managed oversight of 4 sales associates daily activities. Trained, coached, and assisted junior sales associates to boost sales through enhancing product presentations and selling techniques. Analyzed and properly processed product returns and assisted patrons with finding alternative merchandise to meet client needs/demands. Determined proper prices by unit marking, price scanning, or referencing price lists. Daily accountability of over $18,000 U.S. Dollars cash and other negotiable tender according to established procedures. Responsible for an annual 1.5M U.S. Dollars accountable inventory.

Successfully increased sales by over 25% as a direct result from improved product presentations and extending opening and closing hours.

Kelley Barracks Commissary achieved “BEST SMALL COMMISSARY WORLD-WIDE”; Store Manager attributed 90% success to my personal dedication and professionalism.

Monitored and accounted for 1.5M US Dollars per Fiscal Year commissary sales without incident or loss.

Return on Investment (ROIs) include increased budget, hours of operation and patronage – directly attributed to my personal involvement with product presentations, training and mentoring of local national employees, customer service attitude, and loyalty and integrity while supporting the DeCA mission.

Assisted customers and answered queries on product prices and location. Operated electronic checkout system to record unit price, total customer purchase and make correct change. Prepared, handled and maintained stock levels of grocery, produce and meat items. Reviewed stock levels, gathered inventory data and ordered using DIBS system. Prepared and maintained variety of documents to order commissary items, reconcile invoices and submit requisition. Maintain security, safety, and sanitation practices and procedures.

Alternate Accounts Payable Branch Chief and Supervisor of the USAG Hessen Garrison Accounts Payable Section. Serve as Supervisor/Team Leader to four or more Accounting Technicians. Responsible for making timely and accurate payments to all vendors. Responsible for control and maintenance of accounts payable transactions for Non-Appropriated Funds Instrumentalities. Computer software used was MICROCADS a double-entry accounting system and since October 2003 Microsoft Dynamics GREAT PLAINS. Plans and directs the activities of the team and provides on going training for employees.

Performs monthly reconciliation of three general ledgers payable control accounts to the subsidiary records. General Ledgers accounts are 201 Accounts Payable , 232 Inter NAF Pay Outside IMA Region and 260-1 Accrual payables. Coordinated with accounting on reconciliation of all outstanding travel advances, all other outstanding advance payments, fixed assets in transit, inventories in transit, and prepaid supplies or furniture.

Execute Capital Purchase Major Construction (CPMC). Vouchers were verified against the CPMC Budget from FMD. Worked with Military Interdepartmental Purchase Request (MIPR). Processed UFM vouchers for payment. Review all accounts payable vouchers, insure data has been entered correctly in Great Plains and then approve for payment. Translated and reviewed correspondence from vendors before routing to the correct recipients. Reviewed all outgoing foreign correspondence from the technicians for spelling errors and grammatical accuracy. In case of problem with payments, act as liaison between Vendors and Managers so that problem can be resolved.

Process timely and accurate payments for invoices relative to the procurement of goods and services by NAFI. Take advantage of prompt payments discounts and insure no interest penalty have to be paid for late invoices. Assigned accounting classifications for data entries in Great Plains and insure all purchasing and accrued batches are posted to the general ledger for the appropriate accounting period. Prepared 1099 MISC tax form for income over $600.00 to entertainers or sport officials at the end of the year. Prepared W-2G for winnings over $1,200.00 to bingo winners. Furnish guidance in the applications of

new/revised procedures, and interpretations of directives and regulations. Developed and implemented internal control procedures to meet new and changed requirements. Provided technical advice, researches and resolved problem cases referred by subordinates and other team leaders. Instructed employees in specific tasks and job techniques, providing written instruction, reference materials and supplies as needed.

Approved employees annual leave, sick leave, and leave without pay from employees. Verified and approved employee’s time and attendance at the end of each pay period and also inputted the data in the payroll automated system. Prepared and gave employees their yearly performance appraisals rating. Based on employees’ performance gave salary increases, honorary or monetary awards. Brief Managers on their financial statements by using various methods, power point, spreadsheets, comparison board, graphics.

Posted all entries from Voucher Register, Check Register, Cash Receipt Journal, and General Journal Entries to the proper location, GLAC code and department to the General Ledger. If any discrepancies were found in the entries posted; entry had to be research. Corrections were made by preparing General Journal Voucher Entries. Reconciled Accounts Receivable to general ledger at end of each month and prepared aging report. Contact managers if payments were not received and requested write-off after one year. Prepared a complete monthly and quarterly Financial Statements. Completed the Financial Statement by making sure all receivables, payables, schedules, and balance sheets were done and in balance. Verified and double check all inventories turned in by managers for any errors. Inventories had to be correct before being inputted as the Ending Inventory on the Financial Statement. Prepare various analyses on Financial Statement: cost of goods sold, inventory turnover, total goods available, Percent of Net Sales and other ratios. Post warehouse issues, transfers, turn-in to warehouse, spoilage and breakage, and other adjustments to the warehouse worksheet. Prepare monthly general journal entries for prepaid supplies, warehouse inventory/shortage, and the basic recurring General Journals on gain or loss on foreign currency petty cash and change funds, dues income for the Rod and Gun Club. Prepared year-end adjustment entries for fiscal year closing. Provided guidance to the other sections in Cad and managers on how expense or income accounts should be coded. Assisted managers with financial statements. Researched income/expense accounts for the managers if they couldn't identify the amount. Subject Matter expert on each activity functioned and explained to managers how they could make a profit.