Michelle (Maria M.) Lucchesi
Georgetown,DE
Summary
Seasoned Payroll Specialist bringing 20 years' experience in accounting operations. Proven history of a strong understanding of payroll procedures, tax regulations and benefits administration. Proficient in using multiple payroll software programs with knack for quickly learning new systems. Highly organized, detail-oriented, and efficient at work. Passionate about customer service, treating other team members with respect and showing appreciation.
Overview
15
15
years of professional experience
Work History
Corporate Payroll Specialist
AYR Wellness
11.2021 - 09.2023
- Completed full payroll process using Wurkforce, a UKG based company, for 2800+ employees in 8 states.
- Worked accurately and timely to meet with employee expectations.
- Resolved payroll discrepancies quickly and successfully.
- Managed garnishments, levies, and support orders in accordance with legal requirements, reducing company liabilities.
- Processed changes, supplemental payrolls, scheduling future earnings, tax requirements, terminations, managing health benefits and 401Ks, making manual adjustments for incentive programs.
- Processed special payments for New Hires, Severance Payments, Merit Bonuses, Cost of Living Bonuses, Referral Bonuses, Relocation Bonuses, Sign on Bonuses, Garden Payments, Retro Payments, and any other legal payouts that must be carefully reviewed and processed.
- Set up meetings with new team members to give orientations on payroll processes and procedures.
- Worked closely with HRIS and payroll company to develop new procedures and update changes to payroll system.
- Attended meetings with HR, HRIS, Accounting and payroll company for weekly reviews.
- Stayed up to date with regulations for state and federal payroll labor laws and tax Laws.
- Assured SOX compliance.
- Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.
- Communicated with Union representatives for monthly dues and fees, which includes reporting and keeping up to date with Union Collective Bargaining Agreements.
- Managed financial taxes such as registration, filing preparation and compliance.
- Responsible for Income Withholding Orders, Wage Garnishments, and any type of Leans.
- Created Standard Operating Procedures and new payroll action documents to strengthen internal controls. Developed and implemented comprehensive payroll policies and procedures.
- Processed Restricted Stock Unit Supplemental Payrolls, usually on a very short deadline.
- Conducted regular reconciliations of general ledger accounts related to payroll transactions for accurate financial reporting purposes.
- Assisted accounting with month end reconciliations including sending out payroll reports and researching discrepancies
- Partnered with external auditors during annual audit cycles, ensuring accurate representation of payroll records.
- Coordinated annual open enrollment process for employee benefits, ensuring seamless integration into the payroll system.
- Worked closely with corporate and payroll company to schedule and work through procedures to bring on new entities.
- Work with corporate closely and give support with inquiries and reports.
- Created invoices for all medical benefits and worked with Accounts Payable for payment processing.
- Researched total rewards and reviewed employee base compensation.
Payroll Specialist
Curaleaf Inc
03.2020 - 11.2021
- Managed all payroll processes through Wurkforce, a UKG based company, for 5000+ employees in 45+ states.
- Compiled payroll data and processed time cards and payroll data for team of employees.
- Processed garnishments, expense reimbursements, terminations, commissions, annual bonuses, severance payments, taxes, Workers Comp and other related processes.
- Supervised and trained Payroll Clerks and HR team members.
- Held tutorials to guide new employees/HR/superiors in correct payroll procedures and labor laws.
- Audited payroll transactions to ensure all amount and payment dates are correct.
- Stayed up to date and review State and Federal Payroll and tax Laws.
- Assured SOX compliance.
- Addressed and troubleshoot issues and questions regarding payroll from team members, HR, and superiors.
- Prepared and submitted all necessary paperwork for tax deductions, benefits, and garnishments.
- Registered for all Federal, State, City, and local taxes.
- Monitored electronic payments and distribution of payroll checks.
- Prepared reports for upper management, Fiance department and Auditors.
Payroll and Accounts Receivable Specialist
Kyocera Document Solution
04.2018 - 03.2020
- Managed all payroll processes through ADP Time and Attendance Workforce Now for 200+ multi state employees.
- Reviewed wages computed and correct errors to ensure accuracy of payroll expense reimbursements, terminations, commissions, etc.) for data entry..
- Reviewed wages computed and correct errors to ensure accuracy of payroll
- Reconciled, recorded, and transmitted employee 401(k) contributions.
- Prepared employee earnings, taxes, and deduction reports.
- Onboarded New Employees and assisting in multiple HR duties.
- Reconciled, prepared and entered medical bills.
- Handled employee's medical benefit inquiries.
- Worked proactively with other departments in identifying and resolving accounts receivable related issues.
- Posted customer payments by recording ACH Payments, checks, and credit card transactions.
- Prepared bank deposits, reconciliations, and reports for receivable transactions.
- Compiled budget figures by reviewing past budgets, evaluating estimated income, and assessing expenses.
Payroll Coordinator (Temporary Position)
Heillin Electronics
01.2018 - 04.2018
- Prepared, printed, mailed, and tracked all manual checks for 1000+ employees, through ADP Workforce Now.
- Processed employee changes, W4 information, and set up direct deposits.
- Prepared all documentation for Unemployment Insurance Claims and Verification of employment.
- Compiled, reviewed, and maintained Statements of Deposits.
- Continually updated professional knowledge through participation in industry seminars and workshops, applying learned best practices to enhance company's payroll processes.
Payroll Specialist
Harte Hanks
07.2016 - 11.2017
- Responsible for updating and processing seven major payrolls for 500+ multi state employees, though ADP.
- Prepared, printed, mailed, and tracked all manual checks.
- Processed employee changes, W4 information, and set up direct deposits.
- Prepared all documentation for Unemployment Insurance Claims and Verifications of employment,
- Compiled, reviewed, and maintained Statements of Deposits.
Warehouse Fulfillment - Part Time
Sears Corporation-Kmart
10.2012 - 12.2015
- Responsible for tracking all incoming on-line orders.
- Printed, picked, packed, and kept records of all orders that are shipped for company Warehouse.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
Marketing and Accounts Payable Coordinator
Endurance international Group
07.2010 - 04.2011
- Reviewed analysis and all incoming invoices to Marketing.
- Prepared Excel spreadsheets: containing invoices expected to be received for previous and upcoming months.
- Received, processed, and submitted all invoices
- Tracked all expenses.
- Responsible for Accounts Payable transactions, including checks, PayPal, and all wire transactions.
Administrative, Accounting and Marketing Assistant
Mount Vernon Group Architects, Inc.
09.2008 - 01.2010
- Assisted in all financial transactions (Accounts Payable, Accounts Receivable and Payroll).
- Researched Commercial Statements of Interests and Central Register, for bidding purposes.
- Requested and reviewed RFP Documents (Request for Proposal) and prepared Proposals.
- Scheduled and organized conferences with potential contractors.
- Booked all travel reservations, including hotel and flight information.
- Maintained office supplies for company.
- Meet and greet visitors and clients to office.
- Received all phone calls, responded to general inquiries, and directed calls to appropriate individuals or areas.
- Handled all shipping and tracking of incoming and outgoing packages.
Education
Psychology - Human Services
Bunker Hill Community College
Charlestown, MA05.1995
High School Diploma -
Wakefield Memorial High School
Wakefield06.1992
Skills
- Microsoft Office
- ADP Workforce Now
- Kronos
- UKG
- Outlook
- Exceptional Microsoft Excel skills
- Critical Thinking
- General Ledger Knowledge
- Discrepancy Reconciliation
- Employee Training
- Auditing
- Tax Compliance
- Conflict Resolution
- Employment Verification
- Legal Compliance
- Remote Conferencing
Timeline
Corporate Payroll Specialist
AYR Wellness
11.2021 - 09.2023
Payroll Specialist
Curaleaf Inc
03.2020 - 11.2021
Payroll and Accounts Receivable Specialist
Kyocera Document Solution
04.2018 - 03.2020
Payroll Coordinator (Temporary Position)
Heillin Electronics
01.2018 - 04.2018
Payroll Specialist
Harte Hanks
07.2016 - 11.2017
Warehouse Fulfillment - Part Time
Sears Corporation-Kmart
10.2012 - 12.2015
Marketing and Accounts Payable Coordinator
Endurance international Group
07.2010 - 04.2011
Administrative, Accounting and Marketing Assistant
Mount Vernon Group Architects, Inc.
09.2008 - 01.2010
Psychology - Human Services
Bunker Hill Community College
High School Diploma -
Wakefield Memorial High School
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