MIKE CHAVEZ
Riverside,CA
Summary
Administrative Assistant / Office Services and Facilities Coordinator, experience within the Legal industry. Recognized consistently for performance, excellence and contributions. Strengths in Team building, eager to contribute to team success through hard work. Attention to detail, confidentiality and excellent organizational, time management and communication skills. Motivated to learn, grow and excel. Professional- prepared for this role with extensive experience in data, technical and interpretation. Known for delivering actionable insights and project management.
Organized administrative professional with strong background in office management, coordinating schedules, and handling confidential information. Adept at supporting teams, ensuring smooth office operations, and adapting to changing needs. Proficient in Microsoft Office Suite, calendar management, and communication. Known for reliability, efficiency, and results-driven approach.
Overview
12
12
years of professional experience
Work History
Records Specialist / Office Services Associate
Buchalter LLP. ( TEMP. POSITION )
08.2025 - 09.2025
- Managed electronic and physical records systems to ensure compliance with regulatory requirements.
- Developed and implemented efficient filing systems, improving document retrieval speed.
- Trained staff on records management procedures, enhancing team performance and accuracy.
- Conducted regular audits of records to identify discrepancies and maintain data integrity.
- Oversaw project initiatives for digitizing archival materials, increasing accessibility for shareholders.
- Scanned paper records to transfer to digital filing systems.
- Served as a subject matter expert within the organization, providing guidance and support to colleagues across departments on all aspects of records management best practices.
Facilities Maintenance Coordinator / Mail Room
Corelogic ( CONTRACT POSITION )
03.2025 - 06.2025
- Coordinated facility maintenance schedules to ensure timely completion of tasks and minimal disruption.
- Managed vendor relationships to secure competitive pricing and quality service for maintenance contracts.
- Implemented preventive maintenance programs, increasing equipment reliability and reducing downtime.
- Developed training materials for staff on safety protocols and equipment operation to enhance workplace safety. Dealt with outside vendors and property management ( Irvine Company ) First point of contact, provided security badges to visitors and staff. Serves as Mail room Back up,
- Developed training materials for staff on safety protocols and equipment operation to enhance workplace safety.
- Scheduled routine maintenance and repair of facility equipment.
- Monitored inventory and ordered supplies while adhering to maintenance budget restrictions.
Administrative Assistant / Front Office Associate
Dorsey & Whitney LLP.
04.2013 - 12.2024
- Provided clerical support, handling a wide range of routine tasks, Manage office supply and catering inventory
- Special production requirements for Internal and External offices
- Trial Binder Production, Scan Documents, Heavy Litigation Copying.
- Set up computer monitors for depositions/Audio Video/ Zoom/ Team/Visiting Attorney's and new hires.
- Monitor office calendar for conference room reservations, Reception backup / Manage catering, set up / break down
- Assisted team members by using diverse office software / Copy machines, Scanners, Maintenance of Office appliances
- Improved internal knowledge sharing by developing comprehensive documentation outlining standard operating procedures for various tasks.
- Maintain file inventory and manage barcoding, tracking systems
- File documents, pleadings, Correspondence scan and retrieve data and files for other departments and personnel
- Edit, review, update files
- Oversee operation of office equipment, Manage catering and office supplies
- Communicate with outside vendors / building maintenance
- Backup Reception multi-phone line
- Collaborated with cross-functional teams to identify opportunities for process improvement and increased efficiency.
- Managed multiple projects simultaneously while adhering to strict deadlines and quality standards.
- Managed scheduling and coordination of meetings for legal teams, ensuring optimal time management.
Education
High School Diploma -
Bell High School
Bell Ca.06-1990
Skills
- Technical Software Skills
- Proficient in MS Office, File Site, iManage
- Multiple priorities management
- Excel / Word Proficiency, NetDocs
- PowerPoint, ChromeRiver
- Project management
- Time management
- AV / Setup /Zoom / Teams / IT Troubleshooting
Timeline
Records Specialist / Office Services Associate
Buchalter LLP. ( TEMP. POSITION )
08.2025 - 09.2025
Facilities Maintenance Coordinator / Mail Room
Corelogic ( CONTRACT POSITION )
03.2025 - 06.2025
Administrative Assistant / Front Office Associate
Dorsey & Whitney LLP.
04.2013 - 12.2024
High School Diploma -
Bell High School
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