Mikela Freudenburg
San Diego,CA
Summary
Multitalented Executive Assistant with over 7 years in top-tier organizational support. Skilled at Executive Calendar management. Robust history offering office management, support staff management, supervision and event planning. Excellent research, project support and organizational abilities.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Executive Business Administrator
Microsoft, Contract
Redmond, WA
09.2023 - 04.2024
- Managed the calendar of the Executive running Microsoft SMB (Small Business Start-up) 365 Copilot through the peak pace & launch (March 2024); Microsoft's newest Artificial Intelligence assistant; Copilot.
- Simultaneously supported the Executive who runs another two Business': Microsoft Teams/ Microsoft Places Marketing
- Provided Confidential Support to Executives
- Arranged events and conferences across the 300-person org.
- Coordinated Conferences across a Team of 6 Executive calendars on a regular basis.
- Domestic and International Travel planning on a monthly basis
- Organized Dual team morale events.
- Assisted in organizing Biannual Team week conference for 300-person Org; Organizing hotel blocks, aligned speakers for event, arranging a yacht cruise for morale event and created Team building activities.
- Coordinated vendors, timelines and budgets for events.
- Provided support with budgeting processes to ensure that all financial goals were met.
- Completed Expense reports, Invoices, opening and closing of PO's.
- Oversaw the approval process' for team's PO's.
- Organized meetings with external clients to discuss upcoming campaigns and events.
- Coordinated with external vendors to ensure timely delivery of projects.
- Organized and inventoried marketing closet to maintain company swag.
- Managed inventory levels of promotional items such as t-shirts, mugs, pens.
Executive Assistant to the Vice President of Tech
Ultra Safe Nuclear (Start-up)
Seattle, WA
09.2022 - 09.2023
- Travel and Expense management (only) Support to Senior Vice President of Project Development
- Full Support to the Vice President of the Tech Division - Developer of Fuel; through the awarding of a 5million dollar Nuclear Propulsion contract from NASA.
- Heavy Calendar Management/Conference scheduling
- Managed Government contracts / confidential information with discretion & sensitivity.
- Solely organized a group of 25 for NETS (Nuclear and Emerging Technologies for Space) Conference in Idaho Falls - Group travel, registrations, hotel, dining, transportation, booth rental at conference, and meetings with high stakeholders. Expensing at completion
- Solely organized a group of 15 for CERAWeek global energy conference - Group travel, registrations, Hotel, dining, transportation, booth rental at conference, and meetings with high stakeholders. Expensing at completion
- Solely organized a group of 10 for ANS (American Nuclear Society) in Washington DC- Group travel, registrations, Hotel, dining, transportation, booth rental at conference, and meetings with high stakeholders. Expensing at completion
- Biweekly Domestic and International Travel coordination for SVP & VP
- Monthly coordination and hosting of top tier interested investors.
- Ensured all deadlines were met by tracking progress of projects assigned to the VP's staff members.
- Prepared expense reports for the SVP & VP using corporate credit cards or reimbursement forms.
- Responded promptly to inquiries from internal customers regarding contract status or other matters.
- Reviewed and updated contracts to ensure compliance with legal requirements.
Organized all office Morale event, catering, vendors, balancing cost, menu and event decorations. - Managed the budget for all Holiday Office parties for the Corporate and tech division of Ultra Safe Nuclear
Business Administrator
Microsoft, Contract
Redmond, WA
03.2021 - 08.2022
- Provided end-to-end calendar support for a 28yr tenured Executive General Manager and Tandem calendar management support for his General Engineering Group Manager of the Microsoft RDX Team.
- Provided team support for RDX/MAGIC (formerly known as MARVEL Global). Including over 600 employees across both teams.
- Managed expense reports & acted as the interim approver for team expenses.
- Open POs and track efficiency of PO management.
- New hire onboarding, Computer/hardware ordering, tracking & managing. Team supply ordering and back stocking.
- Planned and executed team morale events while aligning w/ budget, including a yacht cruise for the Org.
- Organized conferences for the General Managers with both internal staff members and external vendors.
- Domestic and International travel handling
Executive Assistant/Office Manager
Cadence 3 - Covid Layoff
Kirkland , WA
12.2019 - 03.2020
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for CEO
- Maintained confidential records and files related to executive operations.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Developed office policies and procedures, and ensure they are implemented appropriately.
- Managed office supplies inventory and place orders as necessary.
- Performed receptionist duties: greet visitors, and answer and direct phone calls.
- Received and sorted incoming mail and deliveries and manage outgoing mail.
Assisted with office layout planning and office moves. - Managed office budget
- Maintained confidential records and files related to executive operations.
Assistant Program Manager
Amazon - Military Affairs -Contractor
Seattle , WA
04.2019 - 12.2019
- Assisted Senior Leaders L7/L8 level to
oversee Business Operations as an Assistant Program Manager for the Military Affairs team (at the time the team was 3 years old) - Responsible for heavy inbox correspondence and follow up, scheduling meetings and conferences
- Assisted in developing and implementing program policies and procedures.
- Assisted in running informational briefings for Amazon senior leaders to obtain buy ins for the Amazon Military Affairs Program; to get leaders to host our military interns
- Outbound Marketing for prospect candidates for fellowship program
- Recruitment of Military Officer hiring outsourcing
- Assisted in planning networking/Job Fair events across the United States (15 states) for Veterans and their spouses to bring in new candidates for upcoming Cohorts.
- Planned and implement internal onboarding, on and off-site candidates
- Worked with Hiring our Hero’s Military Interns, helping manage the 12-week fellowship program, assisted in building out the 12-week goals and requirements of the interns.
- Assisted in running weekly, quarterly and midpoint check in briefs with hiring managers and interns during the course of the 12-week internship
- Scheduled and participated in the candidate mid-point and final reviews
- Maintained a supportive connection to all Interns to assure a smooth and successful internship.
- Customer Success
- Placed eligible candidates into proper roles for their background after graduating from the Hiring Our Heroes 12-week Internship.
Assistant Event Manager
San Diego Moms and Dads of 2017
San Diego, CA
12.2016 - 12.2018
- Oversaw a group of 500 Members, Managed Memberships and Funds
- Drafted communications and marketing materials for events.
- Met with vendors for event coordination
- Planned multiple weekly events.
- Built Relationships with Managers to get buy in from companies, in exchange for our Marketing
- Obtained business sponsorships and donations for our group of 500+ members.
- Event Planning, sponsorship seeking, Membership sales.
- Coordinated with vendors to ensure timely delivery of services..
Administrative Assistant
GEICO
Poway, CA
01.2014 - 01.2016
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
Education
Bachelor of Science - Public Health
National University
La Jolla, CA06-2019
Skills
Executive Calendar Management
Organization
Attention to detail
Adaptability
Time Management
Communication
Problem Solving
Level Headed
Affiliations
- Long Distance running
- Pilates/Yoga
- Hiking
Certification
Licensed Cosmetologist - Est 2011 California State
Licensed Cosmetologist - Est 2020 Washington State
References
References available upon request.
Timeline
Executive Business Administrator
Microsoft, Contract
09.2023 - 04.2024
Executive Assistant to the Vice President of Tech
Ultra Safe Nuclear (Start-up)
09.2022 - 09.2023
Business Administrator
Microsoft, Contract
03.2021 - 08.2022
Executive Assistant/Office Manager
Cadence 3 - Covid Layoff
12.2019 - 03.2020
Assistant Program Manager
Amazon - Military Affairs -Contractor
04.2019 - 12.2019
Assistant Event Manager
San Diego Moms and Dads of 2017
12.2016 - 12.2018
Administrative Assistant
GEICO
01.2014 - 01.2016
Bachelor of Science - Public Health
National University
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