Mikka Seals
Sachse,TX
Summary
An administrative associate / coordinator position for a healthcare organization that will utilize my experience and offer growth, challenge, and responsibility. Energetic Administrative Coordinator dedicated to assisting highly effective administrative teams and managing office operations with efficiency and grace. Excellent communication and relationship-building skills with proficiency in Microsoft Office Suite.
Overview
45
45
years of professional experience
12
12
years of post-secondary education
6
6
Certifications
Work History
Administrative Coordinator
UT Southwestern Medical Center
Dallas, TX
10.2010 - Current
- Help facilitate clinical operations within the department, establish and maintain clinical best practice guidelines
- Partner with the clinic supervisors to help with workflows and protocols that impact the administrative assistants
- Partner with billing manager concerning workflows, protocols and authorizations that impact the administrative assistants
- Supervise all administrative staff
- Work on Career path for the staff
- Participate in establish, reviewing, and revising policies and procedures, interpreting policies of department personnel
- Review and update MyTime, maintain staff / faculty calendar with vacations and sick time as well as conferences of faculty and in qGenda
- Process FMLA for staff
- Participate in hiring, disciplinary action, and terminating staff
- Enter on-line forms / paperwork to appoint, terminate, change titles, and/or salary, or accomplish other personnel changes in PeopleSoft
- Coordinator and/or prepares staff performance evaluations and recommendations for merit increases
- Assist with full-time faculty appointments and hiring
- Ensures timely and efficient operations to accomplish objectives
- Credentialing of faculty
- OneCard transactions
- Prepares and submits reports using spreadsheet and word processing software as required
- Performs other duties assigned
Medical Staff Administrative Assistant
Methodist Health System
Dallas, TX
02.2008 - 10.2010
- Verifying physician’s and allied health licenses and liabilities, data entry of physicians and allied health into Priv+, running reports, maintaining ER call list, handling correspondence, verification letters, answering phones, maintaining the calendar, ordering supplies, setting up meetings, creating Power Point presentations, creating and maintaining Excel spreadsheets and Word document, gathering information from physicians, allied health, and medical facilities.
Medical Transcriptionist
DataKey MT Glen
Bernie, MD
01.2003 - 10.2009
- Acute care at a hospital
- I have been transcribing ER reports, OP notes, discharge summaries and consultations
- I have been using both the Dictaphone C-Phone and the Lanier phone, Intranet, QuadroMed Affinity, internet Meditech and the FTP site with a WAV Player in Word 2000
- Work at home evenings and weekends, part-time.
Office Manager
The Auto Shop
Plano, TX
04.2007 - 02.2008
- Handle all aspects of accounting to include but not limited to account receivables & payables and payroll
- All areas of human resources and the handling of a multi-line telephone system
- Secretary to the President and General Manager of the company.
Staffing Coordinator
Nurses Onsite
Modesto, CA
07.2006 - 04.2007
- Handle all aspects of pier diem and travel medical staffing for hospitals, nursing homes, rehabilitation centers, surgical centers, etc
- Completion of new employee paperwork, hiring, payroll, verification of timesheets, scheduling of employees, contacting the facilities for needs, etc
- Marketing for existing clients and new clients.
Nursing Administrative Secretary
Doctors Hospital of Manteca
Manteca, CA
06.2005 - 06.2006
- System administrator over staffing of the nursing staff to include the travelers and registry personnel through both manual and computerized system (StaffRunner via OptiLink), make calls for shift needs, handle sick, vacation and emergency calls and update system as well as find replacements
- Verify Kronos input and add to weekly log for registry and traveler personnel
- Input daily timesheets of the registry and traveler personnel
- Verify registry profiles and make sure all paperwork is complete and then filed
- Verify the invoices received for travelers and registry, code them, and then forward to the appropriate department
- Input the device tracking into the computer via Excel report and QRS system
- Handle correspondence via mail, facsimile, email and telephone
- Monthly physician’s time in the operating room via Excel graph.
Administrative Secretary
York & York Foundation Drilling
Houston, TX
07.1999 - 12.2004
- Handled all account payables, receivables, and payroll
- Performed routine secretarial duties, including but not limited to, handling of all correspondence, confidential paperwork, mail, travel arrangements, maintaining the calendar, set up meetings, petty cash, filing, contracts, et cetera
- All human resource functions, including but not limited to, handling of all new employee paperwork, insurance, worker’s comp, raises, terminations, etc
- Scheduling and planning of daily duties of the employees, vehicles, and jobs both manually and through the computerized scheduler
- All employee paperwork and vehicle paperwork that is required by DOT.
Attendance Administrator
Terrell I.S.D. High School
Terrell, TX
01.1998 - 05.1999
- All tasks involving the attendance of the students
- I kept all student records both manually and computerized
- Submitted all reports on time and accurately
- Work with teachers, parents, students, and facility members in regards to student's attendance
- Handled confidential paperwork.
Purchasing and Materials Manager
Texas Department of Transportation
Dallas, TX
01.1991 - 01.1998
- Handled all phases of purchasing for the Dallas District
- Including writing specifications, contracts, awarding bids, working with vendors on developing products and testing, verified all legal aspects of our specifications, bids, and awarded contracts
- Handled all phases of warehousing operations for the Dallas District
- Including the receiving, shipping, and inventory control of stock items
- I was a key player on the board for development of the automation of our purchasing operations.
- Improved resource allocation to promote efficiency and deadline management.
Assistant Purchasing and Materials Manager
Texas Department of Transportation
Dallas, TX
01.1985 - 01.1991
- Assisted the PMM in purchasing operations for the Dallas District
- Including writing specifications, contracts, awarding bids, working with vendors on developing products and testing, verified all legal aspects of our specifications, bids, and awarded contracts
- Interview and hired purchasing staff, did employee evaluations, and reviewed purchasers specifications and bid awards
- Assisted the PMM in warehouse operations for the Dallas District, including the receiving, shipping, and inventory control of stock items, interviewed and hired warehousing staff and did employee evaluations
- I was on the member board for development of the automation of our inventory control of our warehouse operations.
Secretary / Purchasing Clerk
Texas Department of Transportation
Dallas, TX
01.1978 - 01.1985
- Responsible for administrative support
- Typed all purchase orders and correspondence
- Took dictation for letters and purchase orders, made copies, filed, and inventoried items in warehouse
- Perform other routine secretarial duties
- Purchase supplies and materials
- Handled the telephone system for 6 people
- Handled new employee paperwork
- Including insurance paperwork, applications, safety training forms, year-end paperwork, etc.
Education
Basic and Business Courses -
El Centro/Richland College
01.2010 - 01.2011
Medical Transcription Basic and Advanced course, graduated with a GPA - undefined
followed The AAMT Book - undefined
Style for
01.2013 - 01.2014
Basic and Business Courses - undefined
Eastfield Jr. College
NIGP CPPB (Certified Professional Public Buyer) Various classes, courses, and seminars - undefined
01.1991 - 01.2001
Skills
Skills: Typing: 65 WPM MS applications: Proficient in Word, Excel, Power Point, Outlook, WordPerfect, PCAnywhere, SnagIt, EndNote, MyTime, Kronos, EPIC, One Card, sAdobe Reader and Writer, Quick Books, Quicken, and Priv Working knowledge of Dbase, Lotus, Intranet, QuadroMed Affinity, MediTech, Chartnet, and MedRite systems Machines: Proficient in use of fax machines, typewriters, copiers, personal computers, scanners, and 10-key by touch and sight Working knowledge of AAMT Book of Style for medical transcriptionundefined
Certification
UTSW Leadership courses
Timeline
followed The AAMT Book - undefined
Style for
01.2013 - 01.2014
Administrative Coordinator
UT Southwestern Medical Center
10.2010 - Current
Basic and Business Courses -
El Centro/Richland College
01.2010 - 01.2011
Medical Staff Administrative Assistant
Methodist Health System
02.2008 - 10.2010
Office Manager
The Auto Shop
04.2007 - 02.2008
Staffing Coordinator
Nurses Onsite
07.2006 - 04.2007
Nursing Administrative Secretary
Doctors Hospital of Manteca
06.2005 - 06.2006
Medical Transcriptionist
DataKey MT Glen
01.2003 - 10.2009
Administrative Secretary
York & York Foundation Drilling
07.1999 - 12.2004
Attendance Administrator
Terrell I.S.D. High School
01.1998 - 05.1999
NIGP CPPB (Certified Professional Public Buyer) Various classes, courses, and seminars - undefined
01.1991 - 01.2001
Purchasing and Materials Manager
Texas Department of Transportation
01.1991 - 01.1998
Assistant Purchasing and Materials Manager
Texas Department of Transportation
01.1985 - 01.1991
Secretary / Purchasing Clerk
Texas Department of Transportation
01.1978 - 01.1985
Medical Transcription Basic and Advanced course, graduated with a GPA - undefined
Basic and Business Courses - undefined
Eastfield Jr. College
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