Summary
Overview
Work History
Skills
Accomplishments
Affiliations
Work Availability
Quote
Timeline
Volunteer
Milagros Pilla

Milagros Pilla

Program Manager
Cranston,RI

Summary

In summary, I am a highly effective Program Manager with internal agency and community based project experience, program budgetary oversight, and program planning. Offering an array of skills in provider recruitment, credentialing and privileging, interpersonal skills, policy and workflow development, program planning, and data tracking systems for accurate reporting and projections, technical writing, stakeholder engagement and team management. Proven ability to meet accrediting national standards and program contractual obligations while balancing operational demands. Track record of success, program improvement planning while managing competing priorities and deadlines in time-pressured environments.

I was employed for over eighteen years at a Federally Qualified Health Center (FQHC) with now 11 locations through-out Rhode Island. I learned of this small health center with only 200 employees while working with Congressman Patrick Kennedy's district office. The individuals I met while working on health care initiatives inspired me. An opening at the health center for a Case Manager started my long tenure with the agency where I achieved several promotions. The positions I held included direct patient care, developing and sustaining community partnerships, operational/administrative duties, recruitment, privileging and credentialing providers, and concluded, managing the Primary Care and Psychiatric Mental Health Nurse Practitioner Fellowships. These experiences coincided with my commitment to our program and agency mission’s in caring for our communities while understanding and curating a team-centered environment. It was important to not only participate in efforts to care for those in our communities but to advocate for the individuals who were the actual caregivers. The agency now has over 900 employees, and it is thrilling to know how much wonderful work they continue to do in so many areas of healthcare. Earlier this year I resigned from my position to return to school. The timing was simultaneously the best time for both of my programs to incur minimal disruption.

The dissemination of information for recent graduates on licensing and onboarding in any role can be overwhelming. My credentialing and privileging experience provided an opportunity to be on the ground floor with incoming staff and building trusting relationships. I have personally seen the benefits of those bonds built on sharing information and having a team centered approach.

My past management and operational experience lead me to want to be a part of our programs and its continued growth. I moved on from the credentialing and privileging role to be a part of the internal team working to build our nurse practitioner provider team. On day one of taking on this role it was made clear we would be seeking accreditation through the National Nurse Practitioner Residency and Training Consortium. We achieved national accreditation for both programs in a remarkable eighteen months. The experience of pursuing this accreditation was the best experience and inspiration for our program and the candidates we serve. However, I missed the ability to assist a larger number of onboarding providers into a continuously growing agency.

It is also important to share my path has included a focus on community service, administration, and operations. My work experience has allowed me to establish strong working relationships with people of all ethnic, spiritual, LGBTQ2S+ communities and socioeconomic backgrounds. My work with community and charity organizations has al- lowed me to establish relationships with community leaders and these relationships have been vital in garnering program support resulting in very successful events and fundraising. Helping and being a part of a supportive and affirming environment for new providers and clinicians as they were on the verge of starting their professional careers is gratifying. It would be an honor to learn more of how I would help an agency and team to achieve overall goals and objectives.

Overview

35
35
years of professional experience

Work History

Program Manager, Nurse Practitioner Fellowships

Thundermist Health Center
West Warwick, RI
01.2020 - 04.2023
  • The Program Manager of Nurse Practitioner Fellowships provides operational leadership and coordination for the Family and Psychiatric Nurse Practitioner Fellowships
  • Seeking and achieving (achieved May 2022) National Accreditation for both Primary Care and
  • Psychiatric Nurse Practitioner Fellowships; program maintenance of national accreditation program standards; manage preparation for annual accreditation reviews and oversight of accrediting renewal every three years
  • Develop and utilize management reports to implement program improvements, development and integration with overall agency; daily and annual budgetary responsibilities to meet agency program goals; implement workflows to capture program data relating to recruitment, participants involvement, program growth, administrative and operational needs
  • Facilitate weekly Primary and Psychiatric Fellowship steering committee meetings and de-briefing sessions with program directors; manage fellows calendars, maintain specialty rotation grid, didactic and teaching sessions
  • Provide support and organize program events (annual program graduation, team building events and various celebrations as requested and planned); develop and maintain website page, marketing outreach, social media announcements and recruiting material; assist and work in collaboration with Human Resources for recruitment of program candidates
  • Manage the gathering, preparation and assessment of collected data for program operations, grant requirements and to provide data for agency federal funding requirements.
  • Interacted with customers and clients to identify business needs and requirements.
  • Met with project stakeholders on regular basis to assess progress and make adjustments.
  • Addressed and resolved technical, financial, and operational concerns by working with team members and directors.
  • Coached team members on productivity strategies to accomplish challenging goals.
  • Researched industry best practices in support of training development and program content.
  • Leveraged project management processes and tools to define and execute projects.
  • Established milestones and objectives based on input from functional areas and stakeholders.
  • Demonstrated strong writing and presentation skills to develop briefs, memorandums and analytical reports for clients.
  • Developed and maintained logistics workflows, procedures and reports.
  • Managed multiple strategic projects with numerous sub-projects or workstreams.
  • Participated in vendor selection and management process for program initiatives.
  • Identified program obstacles and communicated possible impacts to team.
  • Engaged and worked alongside cross-functional stakeholders to manage strategic initiatives.
  • Participated in pilot tests and revised programs based on feedback and results.
  • Managed and supervised administrative and daily program operations, complying with policies and regulations.
  • Worked with subject matter experts to develop and implement mentoring programs to promote better learner experiences.
  • Collaborated with business leadership to set priorities based on business needs, resource capacity and risk exposure.
  • Facilitated workshops and conducted one-on-one training to educate team members.
  • Built teams to address project goals and objectives for multiple projects.
  • Participated in multidisciplinary team meetings to discuss patient cases and treatment plans.
  • Liaised with healthcare teams to determine best course of action for patients.
  • Participated in hospital committees or working groups to promote quality improvement initiatives.

Credentialing and Privileging Assistant

Thundermist Health Center
Warwick, RI
12.2015 - 03.2020
  • Recruitment support for all provider position needs in medical, dental and behavioral health agen- cy departments
  • Credentialing and re-credentialing of physicians, nurse practitioners, behavioral health clinicians, registered nurses, pharmacists and pharmacy technicians
  • Continuous communication to ensure efficient tracking of completion and submittable documents; determining the most effective communication method for each provider whether via phone or email
  • Maintain provider credentialing files both in hard copies kept in secure onsite location as well as online platform
  • Apply and renew hospital privileges; tracking of granted privileges and requirements to maintain active status
  • Verification, tracking, and maintaining of all clinical licenses for all Licensed Independent Providers (LIP) and Other Licensed or Certified Providers (OLCP)
  • Continuous communication with inter-departmental updates on onboarding provider status
  • Maintain accurate and up-to-date employee information and data bases for all providers
  • Assist with all employee communications both internal and external and pre-hire to post- employment insuring process is adhered to for efficient onboarding of provider staff
  • Assist with processing of invoices, check reimbursement and credentialing/privileging/onboarding expenses
  • Prepare materials/updates for presentations (Practice Managers & HR Team Meetings)
  • Proficient in Outlook, Word, Excel, PowerPoint, scanning, facsimile and telephone systems
  • Daily responsibility of credentialing new providers
  • Create and maintain provider credentialing files ( LIP and OLCP)
  • Point of contact through the credentialing and privileging process with onboarding providers; sending credentialing packet to providers and assisting in completion of all required forms
  • Proof reading of all submitted paperwork for completion
  • Submit and track completion of background checks at appropriate time in the contracting process
  • Prepare board information for privileging and re-privileging decisions.
  • Completed daily logs for management review.
  • Followed detailed directions from management to complete daily paperwork and computer data entry.
  • Trained and supervised employees on office policies and procedures.
  • Served as corporate liaison for finance, IT, and marketing departments.
  • Drafted common document templates to reduce time spent creating documents from scratch.
  • Reviewed and edited documents for accuracy, grammar and clarity.
  • Prepared PowerPoint presentations for senior-level staff with attention to detail.
  • Developed and maintained filing systems to facilitate easy access to information.
  • Managed calendars and coordinated travel arrangements and accommodation for senior-level staff to optimize schedules.
  • Updated database of contacts and resources for company-wide distribution.
  • Created and distributed agendas for meetings and conference calls as part of meeting preparation.
  • Assisted manager in all aspects of business operations.
  • Greeted guests in with friendliness and professionalism.
  • Worked closely with management to provide effective assistance for specific aspects of business operations.
  • Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.

Operations Coordinator

Thundermist Health Center
West Warwick, RI
09.2012 - 12.2015
  • Provide Administrative support to Chief of Operations and Practice Director in their operational duties and responsibilities.
  • Perform/support special projects such as analysis and presentation of data in spreadsheets, graphs, or tables; preparation of power point presentations
  • Prepare correspondence, Power Point, Visio and Publisher presentations memos, reports, minutes, and forms as requested and/ or required for projects; Schedule and manage medical and behavioral health provider contract reviews.
  • Worked with vendors to make purchases and reconcile invoices.
  • Protected company assets from loss such as theft or damage by setting and enforcing effective security policies.
  • Implemented troubleshooting, root cause analysis and issue resolution.
  • Reviewed operations reports to understand numbers and trends.
  • Oversaw day-to-day operations of large teams across several sites.
  • Provided direction and guidance to internal teams in order to achieve targets.
  • Scheduled meetings for senior management team and booked conference rooms.
  • Enforced regulatory and company policy compliance to improve workplace and employee safety and readiness.
  • Enhanced operational performance and reduced labor expenses by developing and optimizing standard practices.
  • Motivated and trained employees to maximize team productivity.
  • Evaluated team member performance and productivity, provided feedback and implemented corrective actions.
  • Collected customer feedback and made business adjustments to improve retention and satisfaction.
  • Analyzed department metrics and performance and reported findings to management.
  • Documented transactions, orders and expenditures to gather sales data and forecast financial needs.
  • Compiled training materials for new employees and tracked skill development.
  • Tracked company equipment, tools and technology to manage inventory.
  • Negotiated with distributors to find quality products and best prices.
  • Outsourced unnecessary services to save on labor, supplies and equipment costs and adhere to company budgets.

Case Manager/Events & Community Specialist

Thundermist Health Center
West Warwick, RI
01.2005 - 09.2012
  • Followed instructions and procedures to complete assigned tasks.
  • Organized inventory systematically for easy access.
  • Assisted in training of new employees on company policies, procedures and processes.
  • Helped in development of new procedures and processes to improve work performance.
  • Worked fast to complete tasks and meet daily deadlines.
  • Adhered to company policies, safety procedures, and performance standards.
  • Devised and implemented processes and procedures to streamline operations.
  • Optimized customer experience by delivering superior services and effectively troubleshooting issues.
  • Observed packing operations to verify conformance to specifications.
  • Maintained database systems to track and analyze operational data.
  • Generated reports detailing findings and recommendations.
  • Conducted regular reviews of operations and identified areas for improvement.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.

Constituent Case Worker

RI Congressman Patrick Kennedy
Pawtucket, RI
01.2003 - 01.2005
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Gained strong leadership skills by managing projects from start to finish.
  • Developed and maintained courteous and effective working relationships.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Adaptable and proficient in learning new concepts quickly and efficiently.
  • Applied effective time management techniques to meet tight deadlines.
  • Gained extensive knowledge in data entry, analysis and reporting.
  • Delivered services to customer locations within specific timeframes.

Skills

  • Computer Skills
  • MS Office Word, Excel, Outlook, Power Point, OneNote
  • Google Drive Documents, Sheets, Slides, Forms
  • Spreadsheets Excel, Google Sheets, Pivot Tables
  • Email Mail merge, filters, folders, rules
  • Presentations/Slideshows Power Point, Google Slides, Publisher

  • Quick Books
  • Specific applications:
  • Expense tracking, accounts payable, invoicing, reports
  • Social Media Facebook, Instagram
  • Internal Enterprise Systems NetSuite
  • Advanced Computer Skills Web development
  • Additional Referrals Available on Request
  • Report Preparation
  • HIPAA Guidelines
  • Budgeting Expertise
  • Sound Judgment
  • Community Outreach

Accomplishments

  • Languages: Englsih, Spanish
  • National Nurse Practitioner Residency and Fellowship Training Consortium Accreditation (NNPRFTC) Site Visitor
  • 2023 re-elected Board Member, West Bay Community Action
  • Member, National Nurse Practitioner Residency and Fellowship Training Consortium (NNPRFTC) Annual Conference Planning Committee
  • 2022 elected Fundraising Committee Member, MentorRI
  • 2022 elected Board Member, MentorRI
  • 2023 LatinX, Thundermist Health Center Employee Resource Group Founder, Lead Facilitator
  • 2021 elected Executive Committee Appointee, West Bay Community Action
  • 2021 elected Fundraising Committee Chair, West Bay Community Action
  • 2021 elected Board Member, West Bay Community Action (Term Limited)
  • 2015 elected member, Artic Village Homeless Coalition
  • 2015 elected Secretary, Artic Village Homeless Coalition

Affiliations

2009 - 2014 Prevention Coalition Member (4 year term limit)

2011 - 2016 Member, Back to School Steering Planning Committee

2009 - 2014 Member, Annual Duck Race Family Fun Day Committee

2009 - 2014 Facilitator, THC West Warwick Advisory Committee

2006 Participant, Medical Health Brigade to Honduras (2 weeks)

2005 - 2014 THC Staff Leadership Committee Member (5 years Committee Co-Chair; 3 year term limit)

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote

A mature person is one who does not think only in absolutes, who is able to be objective even when deeply stirred emotionally, who has learned that there is both good and bad in all people and all things, and who walks humbly and deals charitably with the circumstances of life.
Eleanor Roosevelt

Timeline

Program Manager, Nurse Practitioner Fellowships

Thundermist Health Center
01.2020 - 04.2023

Credentialing and Privileging Assistant

Thundermist Health Center
12.2015 - 03.2020

Operations Coordinator

Thundermist Health Center
09.2012 - 12.2015

Case Manager/Events & Community Specialist

Thundermist Health Center
01.2005 - 09.2012

Constituent Case Worker

RI Congressman Patrick Kennedy
01.2003 - 01.2005
Milagros PillaProgram Manager