Milan Moore
New York,USA
Summary
Results-driven professional with a proactive approach and keen problem-solving abilities. Known for being reliable, adaptable, and quick to acquire and apply new skills. Committed to utilizing these strengths to contribute to team success and drive organizational growth.
Overview
19
19
years of professional experience
Work History
Senior Executive Assistant
PVH - Contract Role
07.2024 - 10.2024
- Company Overview: Parent company of Calvin Klein & Tommy Hilfiger
- Parent company of Calvin Klein & Tommy Hilfiger
- Promoted situational awareness among team members by sharing real-time information derived from multiple sensors simultaneously.
- Evaluated emerging trends in the field, staying current on latest advancements in sensing technology.
- Coordinated with external partners to share crucial data points effectively, strengthening inter-agency collaboration.
- Self-motivated, with a strong sense of personal responsibility.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Worked flexible hours across night, weekend, and holiday shifts.
- Maintained clear communication channels among team members, facilitating efficient coordination during high-stress situations.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
- Facilitated successful events by coordinating logistics, vendor relations, and guest accommodations for high-level corporate functions.
Executive Assistant
Partners Group- Contract Role
05.2024 - 07.2024
- Supporting 3 C-Suite Executives and the CEO
- Scheduled appointments and handled calenders for senior leadership.
- Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Processed travel expenses and reimbursements for executive team and senior management group.
Executive Assistant to the President
Perry Ellis International - Contract Role
06.2024 - 06.2024
- Organized and coordinated conferences and monthly meetings.
- Enhanced executive efficiency by managing and prioritizing the President's daily schedule, appointments, and travel arrangements.
- Facilitated seamless communication between the President and key stakeholders, ensuring timely responses to emails and phone calls.
Executive Assistant
Interpublic Group (IPG) - Contract Role
05.2024 - 05.2024
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
Executive Assistant
FILA USA - Contract Role
02.2024 - 05.2024
- Supporting 6 SVPs
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Executive Assistant to Co-Founder & President
Amun 21Shares
04.2022 - 08.2022
- Maintained all necessary details of daily, weekly, and monthly internal and external meetings, while maintaining both personal and professional T/E for The Co-Founder
- Successfully managed calls and meetings in person and via Zoom through several different time zones, predominately NY, LA, Europe, and Australia
- Managed the ever-changing personal and professional lives of BOTH co-founders of the company
- Processed travel expenses and reimbursements for executive team and senior management group.
- Laid off due to Crypto Currency crash in May 2022
Executive Assistant to President of the Company & Office Manager
SuperOrdinary
10.2021 - 03.2022
- Maintained all necessary details of daily, weekly, and monthly internal and external meetings, while maintaining T/E for The President
- Optimized overall performance by providing excellent support to managers, direct reports, and respective teams regarding day-to-day activities
- Managed the ever-changing personal and professional of the President of the company
- Coordinated and confirmed travel arrangements
- Ended due to company restructuring
Executive Assistant to VP, SVP, & EVP
Diageo HR North America
02.2020 - 10.2020
- Facilitated management to discuss all necessary details and find optimum solutions to ongoing issues by orchestrating internal and external meetings, while maintaining T/E for all Managers
- Optimized overall performance by providing excellent support to managers, direct reports, and respective teams regarding day-to-day activities
- Streamlined operational workflow by providing direct support to three managers
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Ended due to pandemic
Executive Assistant to SVP, GM, & MD
Estée Lauder Company Ventures – ELCV
09.2014 - 10.2019
- Maintained all T&E
- Streamlined organizational operations by aiding founders of acquired brands, while coordinating all internal and external meetings for MD
- Enabled seamless organizational workflow by supporting the managing director, direct supports, and founders of the company’s acquired brands
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Facilitated training and onboarding for incoming office staff
- Coordinated events and worked on ad hoc projects.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Executive Assistant to COO
David Yurman
06.2013 - 02.2014
- Maintained all T/E for COO and reviewed and approved expenses
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Assisted in maintaining an intranet portal to update all board files and materials, board policies and procedures, and board activities
- Collaborated with CEO to create electronic and hard copy materials for ad meetings and monthly committee meetings
- Responsible for handling all personal merchandise orders for our BOD
Executive Assistant to President International
Ralph Lauren
05.2012 - 11.2012
- Liaised with some of the biggest names in fashion, luxury retail, and publishing
- Coordinated and managed the CEO’s calendar for all speaking engagements, scheduled meetings, telephone conferences, appointments, and social events
- Maintained Strict Confidentiality regarding ALL financials both personal and business-related
- Worked closely with our President and CEO, CFO, VP of Human Resources, VP of Global Human Rights, and
- Updated and maintained confidential databases and records.
Senior Executive Assistant to CEO, Founder
KAR Properties (Luxury Real Estate)
03.2006 - 12.2011
- Represented the owner’s interests in real estate, philanthropic, and international projects
- Collaborated with board members and senior-level managers on recruitment, funding, and strategic planning
- Schedule Management: Coordinated and prioritized the CEO’s business and personal calendar for meetings, speaking engagements, telephone conferences, appointments, and social events
- Travel: Organized extensive personal and business travel for CEO and family, scheduling domestic and international accommodations and air and car services in a deadline-oriented environment
- Project Management: Tracked project timelines to meet tight deadlines; kept CEO informed and up to date
Education
English Literature
St. Joseph’s University
Radio, Television & Film
Temple University
Skills
- Conversational French
- Conversational Italian
- Exceptional interpersonal skills
- Calendar management proficiency
- Meticulous attention to detail
- Administrative skills
- High-level confidentiality
- Executive support expertise
- Excellent active listener
- Professional presentation development
- Effective problem solving
- Strong organizational skills
- Expert time management
- Excellent interpersonal skills
- Event planning expertise
- Conflict resolution techniques
- Research
- Budget management experience
- Human resources
- Proactive decision making
- Expert meeting facilitation
- Meeting planning
- Travel coordination
- Conference planning
- File organization
- Customer service
- Schedule & calendar planning
- Office administration
- Office management
- Scheduling
- Administrative support
- Appointment setting
- Calendar management
- Expense reporting
- Travel arrangements
Timeline
Senior Executive Assistant
PVH - Contract Role
07.2024 - 10.2024
Executive Assistant to the President
Perry Ellis International - Contract Role
06.2024 - 06.2024
Executive Assistant
Interpublic Group (IPG) - Contract Role
05.2024 - 05.2024
Executive Assistant
Partners Group- Contract Role
05.2024 - 07.2024
Executive Assistant
FILA USA - Contract Role
02.2024 - 05.2024
Executive Assistant to Co-Founder & President
Amun 21Shares
04.2022 - 08.2022
Executive Assistant to President of the Company & Office Manager
SuperOrdinary
10.2021 - 03.2022
Executive Assistant to VP, SVP, & EVP
Diageo HR North America
02.2020 - 10.2020
Executive Assistant to SVP, GM, & MD
Estée Lauder Company Ventures – ELCV
09.2014 - 10.2019
Executive Assistant to COO
David Yurman
06.2013 - 02.2014
Executive Assistant to President International
Ralph Lauren
05.2012 - 11.2012
Senior Executive Assistant to CEO, Founder
KAR Properties (Luxury Real Estate)
03.2006 - 12.2011
Radio, Television & Film
Temple University
English Literature
St. Joseph’s University
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