Summary
Overview
Work History
Education
Skills
Timeline
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MILES MOODY

MILES MOODY

Minneapolis,MN

Summary

High-level communicator and organizer with a diverse and consistent range of management and support experience driven to optimize processes and streamline operations for team efficiency. Proven top performer in human resources, healthcare and advertising industries with more than twenty years of experience.

Overview

24
24
years of professional experience

Work History

Senior Associate, HR

Castlelake
Minneapolis, MN
12.2017 - 09.2022
  • Managed and lead new hire orientation/onboarding for US locations (MN, NY & TX)
  • Developed and executed HR policies and programs, workforce and job development, recruitment and hiring, focused human resources office culture
  • Workday Subject Matter Expert – Managed and lead Workday project from implementation to launch and continued use/maintenance
  • Assisted US HR Director with all administrative needs including calendar management, travel, panning and expenses
  • Managed data and invoice tracking for all learning and development
  • Member of COVID-19 committee:
    Created monthly employee pulse surveys, analyzed and presented survey results, drafted amended policies and procedures for return to office
  • US HR Chair and Secretary for DE&I committee – partnered with global representatives to promote and implement DE&I initiatives across the firm
  • Lead learning and development initiatives – including leadership coaching, mentorship, internal teach-ins and knowledge sharing programs
  • Partnered with Chief Human Resources Officer on Diversity and Inclusion (DE&I) stats for the Executive Management Team to pull, analyze and present quarterly firm wide D&I data
  • Curated evolving content and managed annual DE&I training for all all offices (MN, NY, TX, LONDON, DUBLIN, SINGAPORE)
  • Managed customer relations through communication and helpful interactions
  • Assigned tasks to lower-level personnel based on qualifications and skills set
  • Researched and analyzed human resources trends and best practices and drove corporate policy changes to optimize business performance
  • Stimulated employee engagement, loyalty and commitment to values and culture of company
  • Used Microsoft tools to create correspondence, edit spreadsheets and develop presentations
  • Performed administrative and customer service functions by responding to general employee inquiries, addressing employee relations issues and scheduling meetings
  • Coordinated and engaged with leadership in planning and organizing calendars, events and activities
  • Collaborated with stakeholders across organization to maintain proper flow of communication and execution of planned initiatives and projects
  • Followed programs closely to assess effectiveness and make proactive changes to meet changing demands
  • Prioritized tasks to meet tight deadlines, pitching in to assist others with project duties

Publisher

Queen Magazine
Los Angeles, CA
06.2015 - 05.2017
  • Co-founder and creator of a quarterly high-end fashion magazine
  • Created editorial, art/design, production, distribution, finance, ad sales & circulation management
  • Marketed to the magazine’s target audience and demographics
  • Created ancillary products (print and online)

Casting Associate

200 South Casting
Hollywood, CA
03.2010 - 05.2015
  • Organized and coordinated casting session meetings and conference calls for various projects including commercials and movies
  • Composed character descriptions through minor script coverage
  • Coordinated auditions and interviews with Actors and Casting Directors for specific projects
  • Aided in compiling lists of suitable actors for each commercial role
  • Kept talent and files for current projects updated with current cast lists sessions and deal memos
  • Met with Casting Directors to find out what type of talent they required
  • Read breakdown notices which describe the physical attributes and specific skills needed in actors who are cast to play particular roles
  • Reviewed the resumes and photographs of actors and actresses who wish to be cast
  • Scheduled the most qualified talent for auditions for roles in productions
  • Organized actors during auditions, called agents, assisted in the office and in audition sessions and researched special projects and other duties as assigned.

Human Resource Coordinator

Wellness Home Care, Ltd
Goshen, NY
03.2003 - 01.2010
  • Responsible to the COO for assisting in the management and smooth operations of the agency within the applicable federal, state and local rules, regulations, statutes, and acceptable professional standards
  • Coordinated all applicant screening and interviewing
  • Interviewed and hired all non para-professional staff
  • Verification of citizenship (i9 status)
  • Verification of Nursing License status
  • Maintained all general employee files & employee medical files
  • Fingerprinted and submitted all prints for para-professional staff to the Department of Health's Criminal History Records Check
  • Attended job fairs for recruitment efforts
  • Created and placed all want ads
  • Conducted yearly employee chart reviews
  • Assisted CEO & COO in marketing ventures
  • Ensured corporate compliance as it related to CHAP (the agency's accrediting body) and all corporate Human Resource standards & Department of Health regulations
  • Conducted all employee exit interviews when appropriate
  • Helped employees obtain medical/dental benefits.

Executive Administrative Assistant, Executive Administrative Assist

Ogilvy & Mather, NY
01.2000 - 07.2003
  • Documented and distributed meeting notes to identify, analyze and improve workflows.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Maintained protocol throughout routine work days and special events.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
  • Conducted research to assist with routine tasks and special projects.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Collected data, input records and protected electronic files.
  • Identified communication channels to set roadmap to distribute information.
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
  • Organized and updated schedules for executives.
  • Scheduled appointments and meetings, organized materials and prepared rooms.
  • Prepared presentations, materials and documentation for use executives in meetings and engagements.
  • Sorted, opened and routed mail and deliveries to meet business requirements.
  • Produced letters and memoranda to inform stakeholders of business decisions.
  • Planned and executed events for employees and clients and managed logistics and vendor relations.
  • Scheduled appointments and handled calenders for senior leadership.
  • Seamlessly interacted with colleagues to plan and complete special projects.

Executive Administrative Assistant, CRM Officer

OgilvyOne
New York, NY
01.2001 - 03.2003
  • Managed principles extremely busy calendar
  • Coordinated travel when necessary
  • Assisted in managing the process of new business pitches
  • Arranged staff meetings/summits/events
  • Answered all inbound calls to principle
  • Prepared visual presentations via PowerPoint and Adobe PhotoShop
  • Processed and reconciling all business expenses
  • Created spreadsheets and word documents
  • Managed filing
  • Conducted internet research when needed
  • Interacted with clients to set up meetings
  • Served as back up assistant to the President of OgilvyOne

Education

Highland Sr. High School

Skills

  • Workday
  • PayChex
  • Microsoft Office Suite
  • DocuSign
  • Seismic
  • Document editing
  • Project implementation
  • Excellent Communication
  • Teamwork and Collaboration
  • Attention to Detail
  • Budgeting
  • New hire training

Timeline

Senior Associate, HR

Castlelake
12.2017 - 09.2022

Publisher

Queen Magazine
06.2015 - 05.2017

Casting Associate

200 South Casting
03.2010 - 05.2015

Human Resource Coordinator

Wellness Home Care, Ltd
03.2003 - 01.2010

Executive Administrative Assistant, CRM Officer

OgilvyOne
01.2001 - 03.2003

Executive Administrative Assistant, Executive Administrative Assist

Ogilvy & Mather, NY
01.2000 - 07.2003

Highland Sr. High School

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MILES MOODY