Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

JESSAMYNE ZENOR-MCKELVEY

ALBUQUERQUE,NM

Summary

Executive Assistant and Project Manager skilled at offering high-level administrative support to senior-level staff. Experienced with planning and executing comprehensive project plans. Utilizes strong leadership and organizational skills to guide teams and ensure project milestones are met. Track record of implementing efficient processes and achieving project goals.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Senior Executive Assistant

UNM Medical Group
08.2023 - Current
  • Oversaw and administered day to day activities, often related to complex and confidential issues.
  • Provided assistance and support to Senior Executive Leadership in problem solving, project planning and management, and development of stated goals and objectives.
  • Managed, tracked, and coordinated all finance department wide projects and company wide optimizations.
  • Streamlined communication between departments by developing efficient project management processes.
  • Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
  • Streamlined executive schedules by managing appointments, meetings, and travel arrangements to ensure smooth daily operations.
  • Contributed to organizational growth by identifying and implementing process improvements in various administrative capacities.

Executive Assistant

Centers For Disease Control And Prevention, CDC
12.2022 - 08.2023
  • Managed departmental complex calendar/schedule, prioritizing and revising as need on a daily basis.
  • Monitored actual spending against approved budgets to identify variances and recommend corrective actions when needed.
  • Schedule all staff travel by utilizing CDC travel systems.
  • Negotiated favorable terms with vendors, resulting in significant cost savings without compromising quality or service levels.
  • Utilize the scheduling system and provide oversight and scheduling of meetings and conferences for senior leadership
  • Support high priority organizational activities
  • Support prioritization and continuity of engagement with internal and external stakeholders on strategic priorities
  • Arrange meetings and communications to facilitate Medical Officer for Tribal Affairs' and tribal Liaison priority engagement with stakeholders and team members
  • Provide guidance to projects of high importance, bringing experience, judgement and knowledge of Medical Officer for Tribal Affairs, and tribal Liaison priorities to help accomplish goals
  • Manage all departmental correspondence and records for archiving
  • Manage special projects such as developing reports for electronic systems as well as keeping reports current, and the preparation for travel itineraries and assistance with completion of presentation materials.

Campaign Organizing Specialist

Planned Parenthood Votes New Mexico
03.2018 - 12.2022
  • Served as liaison between communities and supporter base and Public Affairs team/work.
  • Recruited, trained, and onboarded all volunteers, interns, and staff for advocacy program, a program of over 200 people.
  • Negotiated terms with grantors to secure favorable conditions for organization, ensuring sustainability of funded programs.
  • Managed storyteller program across New Mexico, recruited, and trained storytellers from all backgrounds to fit a number of needs for patient advocates and abortion story tellers across the state.
  • Enhanced grant management processes by implementing comprehensive tracking system, significantly improving reporting accuracy and efficiency.
  • Maintained and developed budgets and reconciles expenses for more than four programs within the department.
  • Assisted in all aspects of the Planned Parenthood Votes New Mexico Endorsement Process.
  • Provided detailed candidate and opposition research to stakeholders of Planned Parenthood Votes New Mexico for electoral, policy, and advocacy programs.
  • Lead campaign planning and field work in both local and state electoral fights.
  • Along with statewide group of coalitions and partners, served as strategic partner in all legislative and policy advocacy.
  • Develop relationships with and serve as liaison between stakeholder constituencies and the Public Affairs department.
  • Coordinated with local and national offices to build a sustainable atmosphere of advocacy.
  • Provided programming leadership and support for different programming areas.
  • Provided additional lines of communication with coalition partners on activist activity and new projects.
  • Utilized social media advantageously for free and persuasive media.

Administrative Assistant II

UNM Women's Resource Center
06.2017 - 03.2018
  • Managed projects effectively by tracking progress, assigning tasks, and ensuring timely completion of objectives.
  • Managed and reconciled budgets for multiple accounts, indexes, and projects.
  • Supervised over six programmatic employees to coordinate program deliverables and schedules, including the management and tracking of each programs grants and funding.
  • Coordinated planning and managing for multiple events per month including workshops, guest speakers, and panels.
  • Communications outreach for events includes writing press releases, list-serv emails, event announcements, and event flyers.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and program successes.
  • Managed Director's complex and frequently changing travel arrangements and coordinated pre-planning of trips.
  • Updated and managed departmental website.
  • Handled purchasing for the department including supply and travel arrangements.
  • Coordinated schedules and meetings for both Executive Director and Program Specialist.
  • Scheduled and coordinated conference calls and video teleconferences.


Administrative Assistant

UNM, Chemistry
05.2013 - 06.2017
  • Executed various administrative tasks, including travel arrangements for over 30 faculty in department (domestic and international), scheduling, and confidential correspondence
  • Manage calendar, correspondence, schedule and travel for department chair
  • Manage dcommunications and marketing of departmental news and events to the national community of scholars and alumni
  • Executed recruiting communications for faculty and graduate students on international scale
  • Updated and managed departmental website
  • Maintained purchasing for departmental research faculty and staff and managing faculty research funds accordingly
  • Responsible for hiring and onboarding of all employees for the department including multiple programs and levels of staff
  • Workedwith a diverse group of faculty, staff, and students to assist the department as a whole
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.

Executive Assistant to CEO

Providence Support Services
06.2009 - 02.2013
  • Managed multiple schedules, including CEO, CFO, Executive Director, and Program Managers and maintained communication across teams
  • Performed executive assistant duties in virtual and hybrid formats
  • Managed daily office operations and provided efficient customer services for hundreds of clients
  • Responsible for recruitment, hiring, and onboarding of all company staff of 50+ employees
  • Prepared documents, reports and presentations for executives and organization stakeholders using advanced software proficiencies
  • Assisted in all areas of administrative duties including data entry, receptionist duties, filing, research, and development
  • Maintained and prioritized daily tasks and projects including: call logs, appointments, and general errands
  • Handled, processed, and distributed confidential client information
  • Directly supported CFO and Executive Director in managing operation workflow
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.

Education

BA - Sociology- Health and Human Service Policy

University Of New Mexico
Albuquerque, NM

Skills

  • Virtual, Hybrid Executive Support
  • Project Management
  • Grant Tracking, Management, and Reporting
  • Administrative Coordinator
  • Skilled Event Planner
  • Budget Management
  • Stakeholder Relationship Management
  • Performance Improvement

Certification

  • Certificate in Corporate Event Planning - UNM-2022
  • Certificate in Design Thinking and Facilitation-IDEO U-2022

Timeline

Senior Executive Assistant

UNM Medical Group
08.2023 - Current

Executive Assistant

Centers For Disease Control And Prevention, CDC
12.2022 - 08.2023

Campaign Organizing Specialist

Planned Parenthood Votes New Mexico
03.2018 - 12.2022

Administrative Assistant II

UNM Women's Resource Center
06.2017 - 03.2018

Administrative Assistant

UNM, Chemistry
05.2013 - 06.2017

Executive Assistant to CEO

Providence Support Services
06.2009 - 02.2013

BA - Sociology- Health and Human Service Policy

University Of New Mexico

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JESSAMYNE ZENOR-MCKELVEY