Milicient Heyward

Work History

Contract Specialist

Army Contracting Command

04.2023 - Current

Collaborated with cross-functional teams to gather input for contract negotiations.
Assessed potential risks by conducting thorough reviews of contract clauses.
Conducted market research for identifying suitable suppliers to meet project needs.
Ensured timely fulfillment of contractual requirements by closely monitoring progress and addressing potential issues proactively.
Managed full procurement cycle by planning, reviewing, soliciting, awarding, administering and closing out contract to achieve seamless transition at all levels of procurement.
Reduced risk exposure through diligent monitoring and enforcement of contractual obligations.
Drafted and negotiated contracts for securing favorable terms and conditions.

Contract Specialist

Industries for the Blind and Visually Impaired, Inc.

07.2018 - 03.2023

Applied best practices and support for generating, preparing and revising of business contracts
Anticipated contracting issues and initiated appropriate actions to ensure they are resolved in accordance with organization's policies and guidelines
Prepared and reviewed contract changes and amendments, payments and contract terms as well as ensured timely renewals, and planning for new contracts
Interfaced with various internal business teams, including finance, to ensure accurate and timely drafting of contract documents and in compliance with contracting laws and regulations
Managed closing of contracts after ensuring all contractual terms and conditions are met
Offered expertise and guidance on contractual matters, issues, or company policy administration
Wrote and developed contract terms and conditions in interest of the company
Oversaw report generation activities required to monitor contract compliance as well as documenting and maintaining current contract policies and procedures
Maintained accurate and updated supplier or client information in database as well as creating and managing proper contract files

Contract Specialist

Department of Veteran Affairs

04.2017 - 07.2018

Ensured that specifications and statements of work are prepared in a manner which adequately describes the Government's requirements without restricting competition
Prepared required findings and sufficiently documents
Conduct public bid openings, reviews bids, and determines responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements
Advised technical personnel as to inadequate, ambiguous or vague specifications to avoid Government liability
Performed a complete review of recommended sole-source requirements and conduct necessary market analyses to test the noncompetitive assumptions of requisitions
Utilized contract writing system (i.e., Electronic Contract Management System (eCMS), contract reporting system (i.e., Federal Procurement Data System (FPDS), financial management system (i.e., Integrated Funds Distribution, Control Point Activity, Accounting, and Procurement (IFCAP) and prosthetics application suite (i.e., Graphical User Interface (GUI) (when applicable), similar programs in accordance with Agency policies
Conducted market research for all acquisitions over Simplified Acquisition Threshold (SAT)
Ensure price or cost analysis is documented for contracts and reflects the basis for determining the award price is fair and reasonable and the best value to the government

Office Assistant III (Personnel Payroll Assistant II)

City of Milwaukee Fire Department

04.2016 - 01.2017

Verify attendance, training, hours worked, and process pay adjustments
Monitor, audit, and perform necessary edits for biweekly payroll for sworn and civilian employees using various city-wide systems such as City Time, Approach and Telestaff
Maintain Human Resources Management System (HRMS), in which new employees information is input
Also, promotions and demotions, retirements and resignations, salary changes, training and certifications, and terminations are entered and maintained
Keep employee records and computer records updated with current employee information, Tax Form W4, direct deposit, benefit status, address and telephone numbers
Prepare and assist in the compilation and completion of various reports, correspondence, procedures, forms, and schedules
Resolve payroll discrepancies by collecting and analyzing information
Process special payroll amounts such as overtime hours, annual bonuses, parking, and year-end adjustments
Assist with ensuring compliance with federal/state payroll regulations such as Fair Labor Standards Act (FLSA)
Maintain employee confidence and protects payroll operations by keeping information confidential
Remain knowledgeable in the contract between the city and the Milwaukee Professional Fire Fighters’ Association Union
Warranting that there are no violations and inform appropriate authorities if one has occurred

Financial Management Specialist

Defense Information Systems Agency

01.2009 - 04.2015

Performed administrative duties such as gathering and reviewing a variety of statistical data to prepare reports and conducted analysis of data to support conclusions or recommendations for action
Executed a variety of analytical duties required to accomplish financial management for Joint Interoperability Test Command’s (JITC) reimbursable programs
Recorded, monitored and reviewed obligations, expenditures, reimbursable orders and requests for allotments through examination of accounting records and source documents
Reviewed cost estimates to permit establishment of new Organizational Responsibility Centers (ORCs) which provided valid information necessary for customer Military Interdepartmental Purchase Request (MIPR) acceptances to ensure funding requirements were in accordance with financial management and related federal acquisition regulations
Also, created MIPRs to provide funding for projects outside JITC
Identified elements of cost applicable to the specific circumstances of project dollars and type to review documents and provide guidance to Action Officers working with reimbursable customer dollars
Worked closely with the Travel Coordination Center (TCC) assisting with Defense Travel System (DTS) authorizations, vouchers, lines of accounting, routing lists, rejections, and trouble shooting
Was responsible for managing approximately $15 million in customer funded program dollars and over $3 million in vendor check payments
Performed complete analysis and breakdown of dollars received to ensure the money was properly set aside to perform mission related travel, purchase supplies and other direct cost supporting program needs
Allocated funds to individual organizations/functional areas based on an analysis of activity budget estimates, historical expenditures, projected workload, and approved funding
Maintained budgetary control of approximately $6 million dollars for mission supported Command Staff dollars
Was accountable for ensuring program authority and controls were established, requisitions processed reflected correct billing and funds were utilized in accordance with governing regulations and program planning
Processed vendor checks sent to Action Officers to support mission related requirements and entered information into the MIPR database to retrieve new ORC
Administered the return of expired or idle funds as necessary
Assisted in the development of new and revised financial management, accounting and budgeting automated processes and provides advice on requirements for other systems
Identified resource management needs not met by the prescribed system, recommended improvements in accounting, budget, financial procedures or services, and submitted systems change requests
Aided in the development of procedures to implement proposed financial systems or revisions and performed special studies to identify financial and budget deficiencies and for correction of improprieties disclosed through audits
Reviewed, researched and analyzed funding issues related to procurement orders
Documented findings and collection efforts and prepared a comprehensive package reflecting account information
Furnished financial and budgetary reports, and other resource management information reflecting the interrelationships between financing, budgeting, and other management data
Interpreted and applied laws, regulations, policies, standards, and procedures to specific financial issues
Appraised the consideration of legal and regulatory constraints of budget requests
Analyzed budget/funding requests for conformance to guidance
Evaluated funding guidance and resource levels for adequacy to support mission objectives of assigned programs
Reviewed, edited and consolidated annual and multi-year budget estimates for assigned programs
Monitored the execution of a budget with multiple funding sources
Developed recommended courses of action to address budgetary shortfalls and/or excess
Verified funding sources of different appropriations to ensure programs are financed with the correct source of funds
Reconciled estimates with current levels of expenditures

Administrative Assistant Specialist

Defense Information Systems Agency

05.2008 - 01.2009

Prepared and compiled management and administrative reports, briefings and reviews, which contain account and statistical information, and financial data
Served as liaison between the division, staff members, visitors, and other contacts
Received visitors and telephone calls
Handled daily operational matters based on knowledge of the division, referring inquiries to appropriate personnel
Remained abreast of administrative regulations, policies, issuances, and procedures involving finance, procurement, and timecard management
Researched unliquidated obligations (ULOs) and updated the information in appropriate Access databases
Responded to routine requests for information, including Defense Information Systems Agency (DISA), Chief Financial Executive/Comptroller (CFE), and Joint Interoperability Test Command (JITC) suspenses
Processed FedEx deliveries and post funding commitments into database
Also, sent invoice along with funding information to Defense Finance Accounting Service (DFAS) for payment
Accurately prepared correspondence, email, reports, support forms, or similar materials while ensuring correct grammar, spelling, capitalization, punctuation, and appropriate format for work prepared by self and others
Made travel arrangements using the Defense Travel System (DTS) based on travel intentions, known preferences of Division Chief, and in accordance with appropriate travel regulations
Prepared travel orders and travel vouchers
Prepared and maintained accurate time and attendance records along with compensatory time off, annual and sick leave, and overtime requests
Maintained all mandatory and voluntary training records for personnel within Division
Completed a wide variety of accounting transactions such as committing funds for travel (government personnel and contractor airfare) into an accounting system
Revoked and reconciled funding
Assisted in compiling narrative and statistical material and preparing briefings and related background information concerning the status of the command, expenditures relating to FedEx funding, ULOs, contractor airfare, and other support functions for use to enlighten management officials
Participated in making decisions on minor policy problems after providing background information, analyzing, evaluating, and recommending actions, or pointing out alternative solutions with consequent advantages and disadvantages
Reviewed human resource impact of decrements and increments in manpower levels using the organization Table of Distribution and Allowances (TDA) as defined by CFE due to distribution of overall manpower changes and as result of personnel management policy changes
Accumulated data from a variety of sources as necessary for an evaluation of specific administrative and management procedures
Compiled data into the JITC Project Account System (JPAS) database to support budgetary and financial projects

Help Desk Analyst

Northrop Grumman - Information Technology

03.2005 - 05.2008

Required to participate in the training and deployment of the Government’s fully automated Defense Travel System
Routinely assist in the maintenance of the DTS routing lists and ensure all authorized users are properly trained
Review government travel authorizations and vouchers to ensure entitlements and reimbursements payments are correct and consistent with local travel policies and Appendix O of both the Joint Federal Travel Regulation (JFTR) and the Joint Travel Regulation (JTR)
Responsible for managing the JITC DTS Help Desk Tier II by providing support and tracking trouble calls
Evaluated and recommended solutions to DTS systems problems or referred unusual problem areas to the Task Leader
When required, notified the DTS Tier III Trouble desk and coordinated the resolution of any uncertain trouble calls
Reconciled DTS travel funding obligations and disbursements
Assigned the appropriate permission levels to DTS users
On a daily basis ran the required Management Information Systems (MIS) reports from DTS and provide to the task leader
On an as needed basis and as requested by the appropriate Government official, generated special MIS reports
Examined and computed contractor employee travel claims, using the Government’s Integrated Automated Travel System (IATS), ensuring reimbursements and allowances were paid in accordance with agency travel policies, Federal Acquisition Regulation (FAR) and the Joint Travel Regulations (JTR)
Downloaded all Government employee travel voucher disbursements into the IATS
Responded to travel inquiries, telephonically or in person and provide solutions to complex travel issues
Attached and detached employees to or from DTS, ensuring required profile information has been entered and verified as valid

Summary

Overview

Work History

Contract Specialist

Contract Specialist

Contract Specialist

Office Assistant III (Personnel Payroll Assistant II)

Financial Management Specialist

Administrative Assistant Specialist

Help Desk Analyst

Education

Master of Business Administration -

Bachelor of Arts - Human Resource Management

Associate of Science - Business Management

Skills

Special Qualifications

Security Clearance

Computer Experience

Timeline

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