Mina Hosoki
Miami,FL
Summary
Accomplished Administrative Assistant at the Consulate General of Japan in Miami for over 21 years, with a track record of improving office efficiency and mastering database management. Expert in professional communication who has significantly improved document organization and nurtured close relationships with vendors. A professional dedicated to confidentiality and problem-solving skills which contributed to a more streamlined administrative process.
Overview
31
31
years of professional experience
Work History
Administrative Assistant
Consulate General Of Japan In Miami
02.2003 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Executed record filing system to improve document organization and management.
- Created and maintained databases to track and record customer data.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
Japanese Interpreter and Translater
Japanese Embassy In Cuba
02.1993 - 05.1995
Education
No Degree - Psychology
University of Havana
Havana, CubaHigh School Diploma -
Instituto Preuniversitario Urbano Saul Delgado
Havana, Cuba06.1988
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
- Microsoft Excel
- File Organization
- Microsoft Outlook
- Customer Relations
- Strong Problem Solver
- Scheduling
- Documentation and Recordkeeping
- Professional Communication
- Scheduling and calendar management
- Dedicated Team Player
- Verbal Communication
- Data organization
- Professional and mature
- Confidential Document Control
- Complex Problem-Solving
- Meticulous attention to detail
- Multi-line phone proficiency
Languages
English
Professional Working
Japanese
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Administrative Assistant
Consulate General Of Japan In Miami
02.2003 - Current
Japanese Interpreter and Translater
Japanese Embassy In Cuba
02.1993 - 05.1995
No Degree - Psychology
University of Havana
High School Diploma -
Instituto Preuniversitario Urbano Saul Delgado
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