Mindi Baird
Winlock,WA
Summary
Highly organized professional with background as Assistant City Clerk. Experienced in managing office operations, recording council proceedings, maintaining official city records and interacting with the public on municipal issues. Strong communication skills coupled with a deep understanding of local government functions and regulations have contributed to streamlined operations and enhanced community engagement in previous roles.
Overview
1
1
Certification
Work History
Assistant City Clerk
City of Winlock
Winlock, WA
06.2025 - Current
- Assisted in preparing meeting agendas and minutes for city council sessions.
- Coordinated communication between city officials and community members effectively.
- Maintained and organized city documents using electronic filing systems.
- Responded to inquiries from residents regarding city services and policies.
- Conducted research to support various administrative projects and initiatives.
- Collaborated with team members to streamline office procedures and workflows.
- Assisted with clerical duties at city hall by performing copying, scanning, faxing and data entry tasks and scheduling appointments.
- Prepared reports, correspondence, executive summaries, agenda and agenda packet materials and processed mail and routed correspondence to correct office or department.
- Established and maintained variety of automated and manual files and records.
- Prepared and maintained township accounting documents and records, entered financial transactions into database, reconciled transactions promptly and administered billing and invoices.
- Organized and maintained records of all official proceedings conducted by the City Council.
- Responded to inquiries from citizens regarding municipal services, regulations, policies and procedures.
- Coordinated public hearings held at the City Council meetings.
- Managed accounts payable and receivable processes ensuring accuracy of invoices submitted for payment.
- Researched best practices used by other cities when making policy decisions.
- Updated content on the city website including press releases and notices of upcoming events.
- Assisted in preparing agendas, minutes, reports and other documents related to City Council meetings.
- Provided support to the City Clerk in managing daily operations of the office.
- Attended City Council meetings to record actions taken by the council members.
- Developed filing systems for organizing paper-based materials such as correspondence, reports, contracts and legal documents.
- Reviewed and processed applications for permits, licenses, and documents in accordance with city ordinances.
- Compiled information for special projects as requested by elected officials or department heads.
- Received and submitted payments for fees and fines, accurately tracking amounts, issuing receipts and updating computer systems.
- Verified application data and account information against legal documentation to determine accuracy and integrity.
- Stocked counters with forms, film and license supplies to maintain inventory levels.
- Recorded meeting minutes for distribution to officials and staff members.
- Issued public notification of official meeting and activities.
- Issued public notification of official activities or meetings to public.
Community Development Assistant
City of Winlock
Winlock, WA
06.2025 - Current
- Maintained accurate records of program participation and engagement.
- Engaged with residents to address concerns and provide assistance.
- Facilitated meetings between stakeholders regarding potential projects or initiatives that could benefit the community.
- Ensured compliance with applicable laws and regulations when implementing new programs or policies.
- Maintained accurate records of all activities related to community development efforts.
- Provided administrative support such as filing documents, scheduling appointments.
- Organized workshops, seminars, and conferences to provide education on various topics related to community development.
- Conducted research on best practices for community development initiatives.
- Developed positive working relationships with different people by being respectful, patient, and actively listening when others were speaking.
- Utilized research skills to determine opportunities for community development.
- Built and maintained strong relationships with patients by successfully resolving issues and responding promptly to phone inquiries.
- Answered questions and responded to inquiries to deliver high level of service to patients.
- Maintained accurate records and documented client data in company databases.
- Made referrals to utilize community resources for resident's needs.
Education
GED -
Lane Community College
Eugene, OR02-1998
Skills
- Clear communication
- Task prioritization
- Customer service
- Team collaboration
- Conflict resolution
- Document management
- Customer service
- Water/sewer billing
- Data entry
- Public record request, redacting
- Nibers reporting, Police department
- Web posting
- Permit tech, boundary line adjustment, new construction, remodel, mobile placement, right of way, and special events
- Site addressing
- Animal licensing
- word, and excel document
Certification
- Steward of Children
- Open Public record
- Short course on Planning
- Practical Planning
Timeline
Assistant City Clerk
City of Winlock
06.2025 - Current
Community Development Assistant
City of Winlock
06.2025 - Current
GED -
Lane Community College
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