Mindy Casanover
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
16
16
years of professional experience
Work History
Executive Assistant/Meeting Planning Team
Coalition Of Cancer Cooperative Groups
01.2017 - 11.2024
- Point of contact for Senior directors and Executive management.
- Proactive on starting new projects or anticipating needs for management.
- Created expense reports, budgets and filing systems for management team.
- Updated executives on changing business needs by thoroughly documenting group meeting needs.
- Calendar management and meeting set-up for senior level staff.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Worked with senior management and finance department on projects and assist in various processes.
- attended weekly team and monthly leadership meetings and executed tasks for company meetings.
- Composed emails, memos, reports for executive management.
- Organized envelopes, postage and mail correspondence for staff and management.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Organized and coordinated bi-annual conferences/ retreats for 1500 people in a virtual or on-site capacity
- Processed 300 travel expenses and reimbursements for executive team, staff, and external travelers bi-annually for conferences
- Made travel arrangements for bi-annual meetings for 90+ individuals including executives and staff at two company locations
- Billing invoices for supplies, equipment, and AV services from off-site meetings in Microix
- Produced accurate office files, updated spreadsheets for the meeting planner to track meeting related expenses.
- Handled logistics, agendas and for meeting and event planning.
- Filed paperwork and organized computer-based information.
- Handled incoming and outgoing mail, email and faxes.
- Volunteered to help with special projects of varying degrees of complexity.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Took notes in meetings.
Program Support Assistant
USUHS
08.2008 - 11.2014
- Assisted Chairman, faculty, students, and staff of the Medical and Clinical Psychology Department with daily tasks and projects.
- Assisted in gathering of program data to compose thorough monthly reports for the credit card bill
- Supported room reservations for all faculty, students, and staff
- Management of 750 applicant files per year
- Interview set-up for military and civilian applicants applying to Medical and Clinical Psychology PhD program run by Department of Defense
- Analyzed program information to present innovative solutions to program supervisors.
- Provided general program information and assistance.
- Communicated clearly with program staff and participants through written and digital correspondence.
- Performed clerical organization, answered phones and filed documentation for program manager.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Planned and organized annual holiday party at department chair's home
Education
Bachelor of Science - Business Administration
Holy Family University
Philadelphia, PA12.2005
Skills
- Microsoft Word
- Microsoft Excel
- Power Point
- Microix
- CVENT
- Outlook
- WEBEX
- Zoom
- Microsoft Teams
Timeline
Executive Assistant/Meeting Planning Team
Coalition Of Cancer Cooperative Groups
01.2017 - 11.2024
Program Support Assistant
USUHS
08.2008 - 11.2014
Bachelor of Science - Business Administration
Holy Family University
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