Mindy Jones
Weatherford
Summary
Detail-oriented office assistant with proven expertise in client communication, operational efficiency, and data management. Dedicated to maintaining confidentiality and streamlining office processes to enhance productivity.
Overview
2026
2026
years of professional experience
Work History
Office Assistant
R&r Roofing And Repairs
Antlers
09.2024 - Current
- Managed office correspondence and maintained communication with clients and vendors.
- Organized and scheduled appointments for roofing service consultations and repairs.
- Assisted in maintaining accurate records of client information and project details.
- Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
- Operated photocopiers and scanners, facsimile machines and personal computers.
- Maintained confidentiality of sensitive information and documents.
- Provided customer service, addressing inquiries and resolving issues promptly.
- Copied, sorted and filed records of office activities and business transactions.
Legal Assistant
McDonald Law Firm
Fort Worth
2017 - 2020
- Maintained client confidentiality in all matters.
- Answered phones promptly while providing courteous customer service.
- Maintained knowledge on case status by reviewing relevant records and reporting back to clients.
- Assisted attorneys in preparing legal documents by ensuring accuracy and compliance with court requirements.
- Managed client files and ensured proper documentation organization.
- Communicated with clients to gather information and provide updates.
- Scanned physical documents into electronic format for storage in a secure database system.
- Greeted clients upon arrival at office and provided assistance as needed.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Updated databases with new information received from attorneys or clients.
- Ensured that all paperwork was properly filed according to established procedures.
- Coordinated the distribution of legal materials to other parties as required.
- Prepared legal documents and correspondence for attorney review.
- Organized legal documents in company filing systems and databases.
- Drafted correspondence, documented data and submitted materials to appropriate parties.
Legal Office Manager
William K. Berenson
Fort Worth
2014 - 2017
- Managed daily operations of legal office to ensure smooth workflow.
- Coordinated schedules for attorneys and staff, optimizing time management.
- Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
- Organized and maintained documents, files and records.
- Handled confidential information with discretion and professionalism.
- Managed daily office operations and ensured efficient workflow.
- Organized legal documents and maintained accurate filing systems.
- Communicated with clients to address inquiries and provide updates.
- Reviewed contracts ensuring accuracy of terms prior to submission.
- Managed daily operations of the office including scheduling meetings and organizing files.
- Provided administrative support to attorneys, paralegals and other legal professionals.
- Monitored inventory levels of office supplies and equipment; placed orders when necessary.
- Answered incoming calls, responded to inquiries from clients and other stakeholders.
- Operated as liaison with IT team to quickly act on and resolve onsite computer and technology issues.
- Managed paper or electronic filing systems by recording information, updating paperwork and maintaining documents.
- Pitched in to help with office tasks during busy periods and staff absences.
- Assisted in preparing case files for court proceedings and client consultations.
- Managed onboarding of new employees by providing office tours and answering quick questions.
Legal Assistant
McDonald Law Firm
Fort Worth
2008 - 2014
- Organized legal documents in company filing systems and databases.
- Drafted and formatted legal documents to ensure compliance with court requirements and internal standards.
- Maintained client confidentiality in all matters.
- Answered phones promptly while providing courteous customer service.
- Maintained knowledge on case status by reviewing relevant records and reporting back to clients.
- Managed client files and ensured proper documentation organization.
- Communicated with clients to gather information and provide updates.
- Scanned physical documents into electronic format for storage in a secure database system.
- Updated databases with new information received from attorneys or clients.
- Drafted correspondence, documented data and submitted materials to appropriate parties.
Dispatcher Office Assistant
Universal Forest Products, Inc.
Saginaw
2006 - 2008
- Coordinated daily dispatch operations for efficient product delivery.
- Maintained positive working relationship with fellow staff and management.
- Created daily logs of dispatched vehicles and personnel.
- Verified accuracy of orders prior to dispatch by double-checking all relevant details.
- Managed incoming calls to schedule shipments and communicate updates.
- Utilized logistics software to track inventory and shipping status.
- Assisted drivers with route planning and navigation support.
- Maintained accurate records of shipments and customer communications.
- Entered data into computer systems to track dispatched items.
- Performed administrative duties such as photocopying, faxing documents and ordering supplies.
- Answered phones and routed voicemails to respective employees.
- Provided HR administrative assistance to management team.
- Greeted guests and vendors to assist in navigating space.
Bookeeper
Bookkeeping
Bedford
2004 - 2006
- Managed accounts payable and receivable using accounting software.
- Reviewed purchase documents and company receipts for reconciliation with statements.
- Verified accuracy of vendor invoices against purchase orders prior to payment processing.
- Conducted regular expense tracking to identify discrepancies and ensure budget compliance.
- Ensured accuracy in all accounting entries and records.
- Maintained and reconciled general ledger accounts.
- Reconciled bank statements to ensure accurate financial records.
- Maintained organized financial files for easy access and audits.
- Performed basic accounting, payroll and bookkeeping services to manage business operations.
- Conducted monthly bank reconciliations.
- Performed month-end closing activities.
- Entered deposits, credit card charges and sales entries to facilitate cash management.
- Resolved billing discrepancies with vendors or customers promptly.
- Posted journal entries to the general ledger system accurately and timely.
- Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing, and collections.
- Prepared bank reconciliations, managed field audits and reviewed accounting records for accuracy.
- Reconciled vendor statements to assist in monthly closings.
- Coordinated with vendors and clients to resolve billing and payment issues.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
Education
Associate of Applied Science - Business Administration And Management
Tarrant County College
Fort Worth, TXSkills
- Office administration
- Record management
- Client communication
- Document preparation
- Confidentiality maintenance
- Customer relationship management
- Time management
- Data entry accuracy
- Operational efficiency
- Problem solving
- Attention to detail
- Effective communication
- Adaptability
- Document proofreading
- Clerical support
- Office management
- Organizing and categorizing
- Filing and data archiving
Timeline
Office Assistant
R&r Roofing And Repairs
09.2024 - Current
Legal Assistant
McDonald Law Firm
2017 - 2020
Legal Office Manager
William K. Berenson
2014 - 2017
Legal Assistant
McDonald Law Firm
2008 - 2014
Dispatcher Office Assistant
Universal Forest Products, Inc.
2006 - 2008
Bookeeper
Bookkeeping
2004 - 2006
Associate of Applied Science - Business Administration And Management
Tarrant County College