Mindy Stewart

• Prepares various general ledger account reconciliations and journal entries as part of the monthly financial close process
• Processing employee purchasing card and purchasing accounts transactions, compiling supporting documentation, approvals and records associated journal entries
• Prepares cash flow documentation and projections
• Prepares accounts receivable invoices
• Prepares wire payments for debt, payroll and accounts payable
• Prepares weekly bank deposits and records in general ledger
• Processes weekly customer refund checks
• Completes quarterly economic surveys and Census Bureau construction surveys
• Tracks various costs
• Provides support to all accounting positions as required

• Coordinates & administers the entire Accounts Payable (AP) process from vendor creation to vendor payments and any subsequent reconciliations.

• Acts as the point of escalation for internal departments and external vendors for AP related issues.

• Works with the Financial Controller to prioritize and delegate responsibilities to ensure accurate, timely and efficient AP processes.

• Conducts routine audits of vendor files, invoices, PO's and payments to ensure accuracy and efficiency.

• Identifies and communicates areas for efficiency and quality improvement in AP and works with the Financial Controller to implement improvements.

• Oversees and ensures check runs are completed on a consistent basis.

• Manages payment process to ensure vendors are paid within agreed-upon terms minimizing late and early payments.

• Ensures PO's and invoices are correctly coded, matched and oversees the accuracy of data in the General Ledger system.

• Provides direction and support in the resolution of AP problems.

• Ensures vendors are accurately and appropriately set up in D365.

• Creates and maintains documented Standard Operating Procedures for all identified sub-processes within AP.

• Assists in the accurate and timely processing of weekly invoices for accounts payable, including auditing for proper signature authority, PO requirements, and general ledger designations.
• Facilitated smooth financial operations by processing invoices accurately and efficiently, avoiding late payment penalties or disputes.
• Investigating and rectifying invoice discrepancies.
• Working with vendors to resolve payment issues.
• Filing paid invoices along with check copies.
• Monthly compilation, verification and reconciliation of various accounts as assigned.
• Customer cash handling, including daily balancing of customer receipts, preparation of bank deposits, and cash audits.
• Verified customer water accounts to ensure accurate information for preparation of bi-weekly customer refund checks processing.

• Daily & weekly sales and margin reporting to executives
• Weekly verification and balancing of cash and media receipts from sales of 19 stores
• Provide daily phone support, on-site support, bookkeeping and program training to store bookkeepers
• Facilitated weekly cash audits of stores' safes
• Weekly reconciliation and bank deposits of Western Union money transfers, money orders & utility payments
• Acting Western Union Compliance Officer- auditing the company's adherence to company policies, Western Union's policies, and those of the Federal Government and Homeland Security
• Maintaining money order records, money transfer records and utility payment records while providing support for customer inquiries of same records.
• Facilitated bookkeeping audits and tracked cash overages and shortages for all stores
• Assisted accounts payable in processing invoices