Summary
Overview
Work History
Education
Skills
Timeline
Generic

Miriam Ibarra

San Diego,CA

Summary

Experienced with managing executive schedules, travel arrangements, and meeting coordination. Utilizes strong interpersonal skills to facilitate communication and collaboration among team members. Knowledge of office management software and administrative protocols.

Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.

Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.

Overview

11
11
years of professional experience

Work History

Executive Assistant

Sempra
09.2022 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Organized and coordinated conferences and monthly meetings.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Facilitated training and onboarding for incoming office staff.
  • Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.

Sales Associate

Tiffany & Company
11.2020 - 02.2023
  • Self-motivated, with a strong sense of personal responsibility.
  • Worked effectively in fast-paced environments.
  • Skilled at working independently and collaboratively in a team environment.
  • Excellent communication skills, both verbal and written.
  • Worked well in a team setting, providing support and guidance.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Worked flexible hours across night, weekend, and holiday shifts.
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Organized and detail-oriented with a strong work ethic.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.

Legal Assistant

Laureti & Associates
09.2014 - 09.2022
  • Created intake sheets for English and Spanish clients and conducted interviews in both languages.
  • Created and implemented marketing strategies and proposed innovative ideas to attract new clients.
  • Worked closely with litigation attorneys to research, complete trial preparations and create document drafts for court use.
  • Kept up-to-date on case progress by frequently reviewing records and reporting findings to clients.
  • Created interrogatory documents and requests for admissions, document productions, examinations and inspections.
  • Assisted litigation attorneys with research, depositions, trial preparation, discovery and document drafts for court submittal.
  • Supported administration and research processes for civil litigation cases.
  • Developed positive working relationship with courts, clients, law enforcement members and attorneys.
  • Answered telephone and coordinated meetings and conferences.
  • Filed court documents and legal pleadings with court clerk on behalf of attorneys.
  • Acted as first point of contact for all clients.
  • Promoted firm's value and brand, and researched legal market to target new accounts.
  • Worked with community to increase local firm's presence and assisted partners with reputation management and branding.
  • Managed accounts and client records of clients, observing confidentiality and extreme discretion.
  • Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.

Education

Associate of Arts - Accounting

Southwestern College
Chula Vista, CA

Legal Studies

University of San Diego
San Diego, CA
07-2028

Skills

  • Legal Document Composition
  • Manage Accounts
  • Document filing
  • QuickBooks Pro
  • Scheduling
  • Communication skills
  • Customer service
  • Critical Thinking
  • Online Research
  • Deposition Briefings
  • Proficiency in MS Office
  • Strong problem solver
  • Office management
  • Project management
  • Executive support

Timeline

Executive Assistant

Sempra
09.2022 - Current

Sales Associate

Tiffany & Company
11.2020 - 02.2023

Legal Assistant

Laureti & Associates
09.2014 - 09.2022

Associate of Arts - Accounting

Southwestern College

Legal Studies

University of San Diego

Similar Profiles

CREATE PROFILE