Miriam Rivera
Brooklyn,NY
Summary
Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Over 8 years of experience support leaders in management and executive roles.
Overview
11
11
years of professional experience
Work History
Assistant To Executive Vice President & Programs
Auburn Seminary
New York, NY
01.2017 - Current
- Oversaw Ending Mass Incarceration conference in Atlanta, GA with 450 attendees, XXX press hits, activation of TI and Michael K Williams, Yusef and Raymond of the Central Park 5, personal liaison for Michelle Alexander.
- Review and prepare programmatic information for transcription, formatting, editing, copying and transmission of text, data and graphics.
- Oversee support, including support for the Executive Vice President for major events managed through the Executive Office, advisory committee meetings or other events.
- Monitor Executive Vice President's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
- Manage expense reports and budgeting.
- Coordinate various staff, Board, and committee meetings, travel arrangements including supporting agendas, preparatory documents, meeting logistics, car, flight and hotel bookings, expense reports.
- Coordinate strategic planning and team building events, internally and offsite.
- Maintain logistical inventory and general meeting space scheduling.
Operations & HR Associate
National Council of Jewish Women
New York, NY
11.2015 - 01.2017
- Open enrollment plan coordinated between NY and DC offices for 40+ staff members.
- Supported and reviewed full HR communication features and benefits of total compensation plan, employment policies, procedures, guidelines to new and existing employees and maintained confidential employee personnel files and recruitment files.
- Submitted payroll changes biweekly for employees for transit and other changes.
- Managed calendars, maintained phone coverage reviewed drafts and correspondences for the COO.
- Managed full recruitment cycle for assigned roles, performing behavior- based interviews, candidate prospecting, including reference checking and hiring.
- Processed monthly expense reports reflecting supporting documents and budget code indexes.
- Organized all details for Board meetings, national conferences and special events.
- Arranged travel and accommodations for staff and guests; prepared agendas/itineraries; and arranged conference calls and video conferencing for all levels of staff.
- Prepared preliminary reports for use in discussions and meetings with staff, board members and external individuals.
Executive Assistant To The President
Post Time Enterprises Inc
Brooklyn, NY
08.2014 - 10.2015
- Provided administrative assistance by fielding high volumes of phone calls, managing and maintaining business and personal calendar, and maintaining files.
- Oversaw all business accounting functions through creation of invoices, balancing of accounts, implementation of payments, maintaining proper accounts receivable/accounts payable records, and executing payroll via QuickBooks.
- Coordinated domestic and international travel arrangements, including flights, hotels, and ground transportation.
- Served as a representative for the President in all legal proceedings pertaining to the NYC Department of Finance and the Environmental Control Board.
- Assisted the President with various tasks, including bank deposits, payment of various expenses, wire transfers and production of monthly personal financial statements.
Membership Service Representative
YMCA Of Greater New York
Brooklyn, NY
12.2013 - 08.2014
- Established relationships with prospective YMCA members by conducting tours and providing detailed explanations of facility functions, programs, and contracts.
- Processed cash, check, and credit card payments for clients.
- Collected member feedback in order to improve operations.
Education
Bachelor of Arts Degree - International Criminal Justice
John Jay College of Criminal Justice of The City University of New York
New York, NY05.2020
Associate of Arts Degree - Criminal Justice
Kingsborough Community College of The City University of New York
Brooklyn, NY08.2013
Skills
- ADP, Concur, Raiser's Edge
- Benefits, Maintaining files
- Budget, Reporting
- Conference planning
- Data Entry, Transcription
- Expense reports
- Microsoft Excel
- Office
- Outlook
- PowerPoint
- Word
- Project Management and support
- Operations Support
- 50 WPM typing speed
- Schedule & calendar planning
- Travel coordination
Timeline
Assistant To Executive Vice President & Programs
Auburn Seminary
01.2017 - Current
Operations & HR Associate
National Council of Jewish Women
11.2015 - 01.2017
Executive Assistant To The President
Post Time Enterprises Inc
08.2014 - 10.2015
Membership Service Representative
YMCA Of Greater New York
12.2013 - 08.2014
Bachelor of Arts Degree - International Criminal Justice
John Jay College of Criminal Justice of The City University of New York
Associate of Arts Degree - Criminal Justice
Kingsborough Community College of The City University of New York
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