Mirsada Sabanovic
San Jose
Summary
Dynamic Executive Administrative Assistant with a proven track record at Applied Materials, adept at enhancing operational efficiency through expert calendar management and event coordination. Skilled in fostering team collaboration and optimizing processes, I excel in managing confidential communications and travel arrangements, ensuring seamless support for senior leadership.
Overview
7
7
years of professional experience
Work History
Executive Administrative Assistant
Applied Materials
Santa Clara
06.2024 - Current
- Streamlined administrative processes, enhancing efficiency
- Coordinated meetings, managed calendars, and handled confidential documents with precision.
- Fostered strong relationships with team members and external partners.
- Facilitated communication channels for seamless information flow across departments.
- Coordinated travel arrangements and itineraries for senior leadership.
- Organized company events, ensuring logistics and participant engagement.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
Executive Coordinator
CARIAD Inc.
Mountain View
03.2023 - 03.2024
- Streamlined executive communications to enhance operational efficiency.
- Coordinated complex schedules, facilitating high-level meetings and driving key initiatives.
- Fostered cross-departmental relationships to strengthen team synergy.
- Executed multifaceted projects, ensuring seamless implementation and stakeholder satisfaction.
- Organized travel arrangements, ensuring compliance with company policies and budget guidelines.
- Coordinated internal and external events such as conferences, workshops, seminars, luncheons and receptions.
- Managed confidential information and sensitive communications with meticulous attention.
Administrative Assistant
Sensiba San Filippo, LLP
02.2019 - 03.2023
- Organized travel arrangements for executives, ensuring seamless itineraries and minimal disruption to their work schedules.
- Served as a liaison between executives and employees, facilitating open lines of communication throughout the organization.
- Planned, promoted and facilitated special events and functions and oversaw post-event follow-up.
- Handled incoming and outgoing shipping and receiving activities.
- Supported and organized Board of Management meetings.
- Acted as mail administrator for department, orders office supplies, maintains office supply cabinet/resources, and prepares OA, catering, and other requests as required.
- Managed electronic schedules to ensure efficient time management for CARIAD, Inc Executives.
- Handled Invoices and submission to Accounts Payables for timely vendor payout.
- Enhanced operational efficiency by streamlining processes and implementing time-saving strategies.
- Provided multi-line telephone reception.
- Processed and distributed mail as well as electronic faxes.
- Documented scanning to electronic database.
- Assembled a high volume of tax returns.
- Greeted guests and clients with a welcoming smile and offered refreshments while escorting them to their destination.
- Organized office supplies and maintained inventory for efficient operations.
- Handled incoming calls and inquiries, providing excellent customer service support.
Education
Bachelor of Science - Business Administration and Management
University of Phoenix
Phoenix, AZSkills
- Microsoft Office Suite
- Calendar management
- Time management
- Team collaboration
- Event coordination
- Travel coordination
- Expense management
- Executive assistance
- Time optimization
- Office administration
- Event planning
- Meeting organization
- Document preparation
- Calendar oversight
- Business operations
- Data entry
- Customer engagement
- Communication proficiency
- Project oversight
Languages
German
Elementary
Croatian
Limited
English
Professional
Timeline
Executive Administrative Assistant
Applied Materials
06.2024 - Current
Executive Coordinator
CARIAD Inc.
03.2023 - 03.2024
Administrative Assistant
Sensiba San Filippo, LLP
02.2019 - 03.2023
Bachelor of Science - Business Administration and Management
University of Phoenix