Perform accounts payable functions, to include but not limited to verifying incoming accounts payable documents (invoices, expense reports, check requests, construction payment applications, etc.) for accuracy, entering and processing payables, and creating and auditing accounts payable reports for the weekly check run.
Act as liaison between departments and vendors, including communicating frequently and courteously with City departments and vendors, both verbally and in writing, regarding accounts payable matters related to invoices and procurement card receipts.
Responsible for all accounts payable documentation to include scanning of vendor packets into electronic document file system; and timely purchase receiving invoice submission by departmental administrators.
Work with staff to audit procurement card transactions and verify appropriate documentation has been provided for each transaction, and work with the team members to track and maintain the incomplete transactions spreadsheet in efforts of reporting missing receipts and documentation to the departments and upper management.
Assist in preparation of 1099's.
Maintain the City's electric account with the vendor.
Assist with the year-end audit schedules.