Mitya Shelpuk

Led the organization of an international medical conference, ensuring smooth execution of event logistics for up to 3,000 participants. Collaborated with cross-functional teams in different countries to meet event standards and deliver a cohesive attendee experience.

• Developed the signage concept for the event, aligning with the event's broader marketing goals and brand messaging
• Collaborated with internal teams and external vendors in two different countries, ensuring event standards and seamless execution of logistics, audio/visual production, and attendee engagement
• Planned shifts and coordinated volunteers and hostesses on-site to ensure optimal service quality during the event
• Oversaw the creation of marketing and design materials, including the mobile app and onsite branding.

Ensured successful planning and implementation of the complex projects: Opening Ceremony and Closing Ceremony for both the World Games in 2023 and the National Games in 2022 (Total attendance: 92,000 people). Managed cross-functional teams, budgets, and communications with key international stakeholders to ensure a seamless experience.

• Oversaw the ceremonies production, while ensuring smooth coordination with 27 internal departments and international counterparts
• Managed sponsor integrations and ensured seamless delivery of sponsored elements during the ceremonies
• Developed and maintained event status reports, production schedules, timelines, and budget reconciliation to ensure timely and accurate execution of the $2 million event budget.

Successfully directed the creation and execution of 8 DJ sets in ecologically important locations and an autograph tour of a popular artist in 6 cities, managing a budget of $150,000 and a team of 6

• Established strategic partnerships with media and artists to enhance event impact
• Developed creative concepts and ideas for events and communication campaigns promoting environmental awareness and inclusion
• Built partnerships with TV and radio stations, festivals, and music artists
• Managed a $150,000 budget, ensuring accurate forecasting, tracking, and reconciliation, while negotiating with vendors to secure favorable rates and optimal service delivery.

Successfully planned and coordinated civil society festivals in 10 cities and 4 conferences for 1000 participants, including annual corporate events for up to 1,000 participants.

• Drove engagement through custom-crafted experiences and marketing initiatives
• Collaborated with internal stakeholders and external vendors to manage event logistics, including venue selection, audio/visual requirements, and on-site support teams
• Analyzed audience engagement and event performance metrics, providing insights to improve future event strategies and align with marketing goals
• Managed promotional campaigns, including the creation of event materials, social media content, and direct communications with attendees, ensuring successful brand representation and attendee engagement.

Ensured successful planning and execution of 90% of all the Victory Ceremonies for the 2014 Winter Olympic and Paralympic Games, overseeing all aspects of logistics, vendor relations, and ceremony production.

• Collaborated with sponsors and activation agencies to ensure the integration of brand messages and sponsor activations during high-profile ceremonies
• Managed 6 people of the ceremonies team and volunteers
• Managed the athlete and VIP waiting areas, ensuring seamless transitions between ceremony segments and handling of VIP guests
• Developed and tracked event budgets, ensuring cost-effective solutions for logistics, production, and event materials while maintaining high-quality service standards.

Successfully organized 5 Pre-match Ceremonies and entertainment activities, managing logistics, staff, and supplier relations across multiple host cities. Played a key role in organizing high-profile events such as the Final Draw and Cup Ceremony.

• Managed a database of suppliers and artists, ensuring timely task execution
• Supervised event documentation, including event reports and production schedules, ensuring accurate tracking of all event aspects
• Recruited, trained, and managed 120 volunteers, ensuring proper coordination across various event functions and responsibilities during live ceremonies.