Administrator
Accounting Office
- Maintained accurate financial records using accounting software.
- Assisted in processing invoices and expense reports for timely payment.
- Supported monthly reconciliation of bank statements and general ledger accounts.
- Organized and filed financial documents for easy retrieval and audit readiness.
- Collaborated with team members to ensure compliance with accounting policies.
- Prepared reports summarizing financial data for internal review meetings.
- Responded to inquiries regarding billing and payment issues from clients.
- Prepared deposits and processed payments.
- Reviewed invoices for accuracy prior to processing payments.
- Maintained cash flow reports.
- Monitored petty cash.
- Produced contracts and billing plans that were used with vendors.
- Assisted with month-end closing activities such as preparing journal entries and reconciling balance sheet accounts.
- Monitored daily cash balances to minimize overdrafts while maximizing interest earnings.
- Worked with accountants and HR to prepare financial data.
- Performed general ledger reconciliation on a timely basis.
- Assisted in budget preparation and forecasting processes.
- Executed payroll functions including calculating salaries, bonuses, deductions, vacation payouts.
- Worked closely with vendors to resolve billing issues in an efficient manner.
- Ensured compliance with GAAP standards, IRS regulations and other applicable laws and regulations.
- Collaborated with other departments within the organization to provide technical advice on accounting matters.
- Generated ad-hoc financial reports as requested by upper management for strategic decision making purposes.
- Researched complex tax issues to ensure compliance with federal, state and local regulations.
- Computed balances, totals or commissions to support accounting team.
- Analyzed financial activities of department to share budgetary input with managers.
- Researched and prepared reports required by management or governmental agencies.
- Implemented departmental policies and standards in conjunction with management to streamline internal processes.
- Recommended solutions related to staffing issues and proposed procedural changes to managers.
- Recruited, interviewed and selected employees to fill vacant roles.
- Participated in subordinates' tasks to facilitate productivity or help overcome difficulties.
- Interpreted and explained work procedures and policies to brief staff.
- Developed work schedules according to budgets and workloads, covering priority tasks.
- Reviewed employees' work to check adherence to quality standards and proper procedures.
- Reviewed reports on employee attendance, productivity and effectiveness to evaluate performance.
- Consulted with managers to resolve problems relating to employee performance, office equipment and work schedules.
- Discussed job performance problems with employees, identifying causes and issues to find solutions.
- Trained employees on best practices and protocols while managing teams to maintain optimal productivity.
- Conducted detailed account analysis to identify potential problems or opportunities for improvement.
- Developed process improvements to streamline workflow, reduce costs, improve accuracy and increase efficiency.
- Processed invoices, payments and other financial documents accurately and efficiently.
- Reviewed accounts payable aging reports to analyze trends in payment cycles.
- Coordinated with external auditors during annual audits.
- Provided support for internal and external audits by gathering information as requested.
- Filed and prepared annual taxes.
- Managed coding on invoices and documented all processes.
- Assisted employees with picking out insurance programs and provided information on benefits packages.
- Maintained accurate records of all financial transactions in the company's accounting software.
- Monitored all account payable and account receivable happenings.
- Coordinated with other supervisors, combining group efforts to achieve goals.
- Delegated work to staff, setting priorities and goals.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Guided employees in handling difficult or complex problems.
