Mohammed Areef
HR & Admin Officer
Doha
Summary
With over 16 years of experience in managing human resources functions and administrative operations in fast-paced environments, a detail-oriented and highly organized HR & Admin Officer. Expertise in employee relations, recruitment, performance management, benefits administration, and maintaining a positive workplace culture. Excels in office management, scheduling, and supporting day-to-day operations for smooth business processes. Strong communicator with a proven ability to resolve conflicts, implement HR policies, and streamline administrative procedures for greater efficiency. Adept at managing sensitive information, ensuring compliance with labor laws, and fostering collaborative relationships with employees and management.
Overview
18
18
years of professional experience
7
7
Certifications
5
5
Languages
Work History
HR & Admin Officer
DicoTech Qatar WLL
10.2013 - Current
- Manage HRMS master data to ensure it is accurate and up-to-date
- Provided comprehensive HR services across the entire employee lifecycle, from onboarding through to the expiry of contracts
- Managed payroll processing and resolved payroll-related issues in collaboration with the finance department
- Assist employee with a variety of HR-related matters
- CTC Calculation
- Providing all relevant support for departing employees
- Maintaining exit procedure
- Preparing final settlement for departing employees as per Qatar labor law
- Disciplinary action and grievance handling
- Annual functional budget preparation
- Provide support to company PRO for all government-related administrative duties.
- Oversee office supplies inventory and streamline procurement processes
- Handle confidential and sensitive information with utmost discretion, ensuring compliance with data protection regulations.
- Collaborate with cross-functional teams to coordinate various projects, ensuring timely completion and adherence to project timelines.
- Managed the timely payment of utility bills and vendor invoices, ensuring seamless office operations.
- Oversaw fuel card usage, tracked expenses, and ensured proper allocation and documentation for reimbursement.
- Coordinated with insurance providers to facilitate employee medical insurance, workmen's compensation insurance, vehicle insurance, and other company-related insurance policies, ensuring seamless coverage and compliance.
- Prepare and present monthly reports on administrative activities, offering valuable insights for process improvement.
- Implemented efficient administrative procedures resulting in 20% reduction in processing time for tasks such as document management, travel arrangements, and expense tracking.
- Supervised team of administrative staff members, providing guidance, training, and support to ensure smooth office operations and timely completion of projects.
- Developed and implemented comprehensive filing system, resulting in improved accessibility and retrieval of important documents, reducing search time by 30%.
- Staff and Worker Accommodation - Manage accommodations for employees, including ensuring appropriate housing arrangements for staff and workers.
- Coordinate with external vendors and contractors for maintenance and housekeeping services for both office and accommodation facilities.
- Fleet management- involves overseeing the company's vehicles and rented vehicles to ensure they are operating efficiently, cost-effectively, and safely.
- Maintain petty cash for admin function.
- Perform workers welfare officer duties for Supreme Committee Project.
- Mentored junior staff members, helping them develop their skills and advance in their careers.
- Coordinated cross-functional teams to address complex issues, leading to more efficient problem-solving processes.
Admin Assistant
Mosaic Trading & Construction Co
03.2010 - 04.2013
- Prepare and process material requisition, purchase orders, invoices, reports, memos, letters and documents
- Purchase, receive and store office supplies ensuring that basic supplies are always available
- Provide secretarial and administrative support to management and other staff
- Make travel and other arrangements for staff
- Coordinate and maintenance of office equipment
- Preparing monthly petty cash report
- Preparing invoices related to company client/customer
- Ticket and Hotel bookings
- Perform other duties as assigned by management
- Preparation of employee's payroll
- Organized office events such as holiday parties or team-building activities, promoting positive company culture and boosting employee morale
- Sorted and distributed office mail and recorded incoming shipments for corporate records
Accountant
Al Khamiyasi Trading & Contracting
04.2007 - 08.2009
- Monitoring of bank statements, overdrafts, ledger maintenance
- Interacting with sales staff for delivery co-ordination
- Overall responsibility includes managing staff and administrative functions of automobile workshop, lath workshop, car wash, transport, & real estate
- Inventory and tally of stocks against sale
- Month-end duties as required
- Maintain Petty Cash
- Onward incoming general e-mails to appropriate Department
- Handled day-to-day accounting processes to drive financial accuracy
- Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping
Education
Bachelors of Business Management - Human Resources Management
Mangalore University
Mangalore, India 04.2001 -
Pre-University Education - Business Study, Accountancy & Economics
Tippu Sultan P.U College
Mangalore, India 04.2001 -
S.S.L.C - Mathematics And Science
Tippu Sulthan High School
Mangalore, India 04.2001 -
Skills
- Advanced Skills in Microsoft Office Applications
- Professional ERP / SAP
- Human Resource Administration
- Knowledge of Qatar Labor Laws
- Welfare Standards Knowledge
- Employee Onboarding Supervision
- HR Data Management Tools
- Fleet Operations Coordination
- Comprehensive Facility Oversight
- PRO Services
- Insurance Facilitation
- Workplace Organization Skills
Certification
Getting Started with SAP HCM and HCM Payroll, 08/01/23
Accomplishments
- Developed and implemented a comprehensive filing system, resulting in improved accessibility and retrieval of important documents, reducing search time by 30%.
- Implemented efficient administrative procedures resulting in a 20% reduction in processing time for tasks such as document management, travel arrangements, and expense tracking.
Timeline
Getting Started with SAP HCM and HCM Payroll, 08/01/23
08-2023
Holding Qatar Light Driving License
01-2022
Basic First Aid with CPR
09-2021
Internal Auditor Training
05-2016
Fire Warden / Marshall Training
04-2016
HR & Admin Officer
DicoTech Qatar WLL
10.2013 - Current
Admin Assistant
Mosaic Trading & Construction Co
03.2010 - 04.2013
MS-Office
12-2009
Accountant
Al Khamiyasi Trading & Contracting
04.2007 - 08.2009
Tally
06-2005
Bachelors of Business Management - Human Resources Management
Mangalore University
04.2001 -
Pre-University Education - Business Study, Accountancy & Economics
Tippu Sultan P.U College
04.2001 -
S.S.L.C - Mathematics And Science
Tippu Sulthan High School
04.2001 -
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