MOHAMMED F. TAMBA
Administration
Owings Mills,Maryland
Summary
I am highly resourceful, flexible, innovative, and enthusiastic individual; who possesses a considerable amount of knowledge regarding General management support services administration, Logistics, and Human Resource planning and project management development. I am a quick learner who can absorb new ideas; and is experienced in coordinating, planning, and Coordinating. Well organised and an excellent team player with a proven ability to work proactively in a complex and busy office environment. Now in the job market looking for a career advancement opportunity with an organization that fosters capacity building and human development. Strong communicator with excellent organizational and time management skills. Efficiently manages multiple projects simultaneously while adhering to strict deadlines. Possesses excellent problem-solving skills and ability to think and act quickly to find creative solutions.
Overview
18
18
years of professional experience
8
8
years of post-secondary education
1
1
Language
Work History
Administrative Finance Assistant
United Nations World Health Organization
11.2020 - 06.2021
- Assisted in the preparation of budgets applicable to staff and servicing cost and maintains the necessary budgetary control records;
- Assisted WHO administration/finance Unit in the effective management of polio and other immunization activities funds; Prepared purchase requests for AFRO and local purchase orders in accordance with WHO standards, performed personnel work including interpreted and processed entitlements, issuance of contracts and maintenance of various personnel records and files; Followed up on cancellation of encumbrances in relation to travel costs and procurement of goods and services.
- Performed budget analysis and produce budget and award reports; Prepared initiated correspondences, reports, evaluation and justification, as required on general administrative or specialized tasks maybe of a confidential major within the assigned area of responsibility;
- Provided interpretation of administrative rules, regulations and procedures; Briefed international personnel on general administrative matters relating to visas, licenses, security, provided advice and ensure administrative support as required, in consultation with OA; Advised and assisted other staff in the area of office management
- Arranged for and /or attended meetings on day-to day administrative matters, participated in discussion of new or revised procedures and practices, interoperate and assessed the impact of changes and made recommendations for follow up actions; Prepared all necessary documents to ensure prompt clearance of WHO EPI/PEI consignments from the port of entry; Performed other duties as required.
Administrative Associate
United Nations Office for Project Services
04.2015 - 08.2015
- Supported effective and efficient functioning of administrative, logistical services respect to protocol issues and requests for official documentation
- Supported office maintenance, assets management and knowledge building and knowledge sharing
- Contacted external clients, staff, arranged appointments, meetings, act as interpreter when required and/or taking minutes
- Compiled briefing, presentation materials, speeches, background information and documents for meetings and missions
- Maintained hard copy, electronic files, reference materials and confidential records, Collaborated in preparation of administrative budget plan for the office
- Reviewed and monitored expenditures against the administrative budget for the office, bringing to the attention of supervisor problems or discrepancy that warrants further review
- Managed petty cash
- Prepared travel authorization for IR/FMT personnel
- Organized shipments, customs clearance arrangements, documents for UNOPS shipments (received/sent), Prepared documents, and implement follow-up actions
- Performed Buyer role in ATLAS, prepared POs for travel activities, payments, contracts
- Supported procurement processes including preparation of RFQs, ITBs or RFPs documents, received quotations, bids, proposals, preliminary evaluation
- Prepared POs
- Arranged travel, hotel reservations, prepared travel authorizations, processed requests for visas, identity cards and other documents
- Administratively supported conferences, workshops, retreats
- Collected information for DSA, travel agencies and other administrative surveys, supported organization of common services
- Arranged vehicle transportation, regular vehicle maintenance and insurance
- Checked and recorded vehicle daily log and gas consumption, updated maintenance of vehicle history report
- Managed office stationery supplies, maintained stock list, distributed as require by staff and keep distribution log
- Maintained filing system, safely kept confidential materials
- Extracted data from sources
- Researched and retrieved statistical data from internal and external sources; prepared statistical charts, tables and reports
- Followed up deadlines, commitments, initiated actions and coordinated collection and submission of the reports to head of unit
- Assisted in the preparation of budget information for audit Delivery of official protocol certificates; arrange with UN departments for issues related to official documents provided to/from international staff, such as visa requirements, work permit, security, health, etc
- Arranged with UN departments for official documents provided for import/export or transfer of goods. Established, maintained efficient work relationship with government ministries
- Provided accurate and comprehensive information to staff on the supporting documents needed by staff and his/her dependents, and import/export or transfer of goods; updated list of the required documents made available to each staff member/unit Monitored sheet to track the status of submitted documents for each persona, dependents, ensuring that official documents matched the announced schedule Provided individual/unit upon request on administrative steps required and the status of project file, Accurate and timely information on processed and pending issues to the concerned individuals/unit Maintened records on assets management, prepared reports.
- Filed and recorded relevant correspondance of office maintenance, Provided support for maintenance of common premises and common services Participated in trainings for the program, operations and projects staff on administration Contributed to knowledge networks and communities of practice
Administrative Assistant
United Nations Children Educational Fund
01.2015 - 04.2015
- Appropriated application of administrative policy and procedures are timely implemented to support operations at the sub country and country levels.
- Budget prepared, implemented and properly administered, monitored and controlled in the area of administrative management and services
- Managed and operated the delivery and improvement in administrative support services timely and effectively provided, and security arrangements well established for enhanced safety and security
- Properly managed the administrative supplies, office equipment, vehicles and other properties effectively.
- All administrative transactions and arrangements of contracts satisfied the requirements as stipulated and were in compliance with the applicable policies, procedures, rules and regulations
- Staff capacity was enhanced through staff learning/development programmes in the area of operations/Administrative management and services.
- Effective working relations was maintained with other agencies, Local authorities and implementing partners. Custodian of Petty cash responsibly disbursed and replenished request and reports
- Completed and delivered effectively other assigned Operations/Administrative management responsibilities.
Administrative Assistant
United Nations World Food Programme
11.2014 - 01.2015
- Extracted and imputed data from various sources in administrative, human resource, procurement and other WFP corporate systems;
- Maintained a selected number of operationa/administrative control records, such as for commitments and expenditures, travel, insurance, procurement.
- Initiated and processed administrative actions such as those found in human resources, travel, procurement, disbursement.
- Assisted in monitoring status of expenditures and allotments through WFP corporate systems, record variations, updated budget tables and consolidated data for budget review; Made computations, calculations and estimates and prepared reports.
- Assisted in the preparation of periodic reports including forms, tables, charts and other; Drafted correspondences relating to the area of responsibility; Designed and updated charts and tables utilizing graphic tools, designed hard copy and computer resident forms; initiated, updated and tracked computers.
- Assisted processing of administrative actions; day-to-day administration of contracts with external contractors; checked contractors’ invoices against the goods and services provided and processed payments.
- Provided information related to the above functions and exchanged a variety of statistical information; Searched for, retrieved, compiled, assembled and archived a variety of statistical data from computer files, records, reports from other sources for internal/external use.
- provided basic analysis of the data as requested; Arranged meetings such as workshops and seminars; Made travel arrangements in line with administrative rules and procedures; Set up, classified and maintained files; Initiated and modify automated transactions; Performed other related duties as required.
Administrative Assistant
United Nations Mission in Darfur, Sudan (UNAMID)
01.2009 - 06.2013
- Undertook actions related to the administration of the unit's human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures
- Provided information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations
- Provided information on unit's staffing needs for inclusion in mission's staffing table
- Assisted in development of the unit's work program and budget; analyse inputs and formulate resource allocations by work program, or business processes
- Monitored budget/work program with respect to mission's budget, trust funds and grants, on a regular basis, and reallocate resources as necessary
- Supported the implementation of procedures and systems for implementing the appropriate financial database
- Contributed to the development of budgetary guidelines for own unit
- Assisted in developing of the unit's work program and budget; analyse inputs and formulated resource allocations by work program, or business processes
- Monitored budget/work program with respect to mission's budget, trust funds and grants, on a regular basis, and reallocated resources as necessary
- Supported the implementation of procedures and systems for implemented the appropriated financial database
- Contributed to the development of budgetary guidelines for own unit
- Supervised support staff and local staff as required
- Performed various administrative duties such as: operational travel programme, monitored accounts and payments to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems.
- Prepared and monitor International and national staff members' attendance records and leave, managed the section records and made sure staff members' and other files are maintained accordingly
- Managed minutes of meetings, disseminated information within the Unit and other seetions
- Served as the focal person for trainings and training requirements within the section
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Performed other duties as required
Administrative Assistant
UNHCR, Branch Office
01.2007 - 12.2008
- Assisted in providing advice to staffs on administrative, financial, and personnel policies, procedures, rules and regulations in compliance with UN financial and staff procedures
- Prepared and monitored contracts, payments to Service providers and vendors
- Also day-to-day personnel, financial and administrative operations in the office
- Prepared Requisitions, Purchase Orders both online and locally for purchase of materials on behalf of branch, Sub and Field offices in coordination with supply/Logistics for delivery to their locations on schedule, and followed up to verify all payments were made within specified timeframe
- Provided information and support to international and national staff in administrative matters and day-to-day handling of tasks in procurement of materials locally and internationally and prevailing living conditions; Prepared and responded to correspondence, reports, memoranda, and justifications as required in general administration of the section, attended meetings as requested by section head
- Monitored monthly and daily supplies received and consumption of office supplies, fuel; and General maintenance of generators, vehicles, offices and guest house premises within branch office Monrovia
- Focal person responsible for entering administrative budgetary allotments in the MSRP for Branch, Sub and Field offices in the Liberia operations
- Prepared payment requests for reimbursement as requested.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Managed department budgets and generated financial reports for management review.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
Administrative/Finance Assistant
UNHCR, Field Office Gbarnga
07.2003 - 06.2006
- Provided advice to staffs on administrative, financial, and personnel policies, procedures, rules and regulations in compliance with UN financial and staff procedures
- Prepared and monitored contracts, payments to Service providers and vendors
- Handled day-to-day personnel, financial and administrative operations in the office
- Provided administrative support to staff in the areas of local procurement, direct supervision of transport staff, and maintenance of office compound, vehicles and equipment
- Established and monitored control mechanisms for the monitoring and disbursement of petty cash, office supplies, vehicles, spare parts, and equipmen, kept updated inventory
- Coordinated with branch office in regards to travel arrangements for International and national staff including requests for Visas and renewals
- Provided Human resources support,prepared contracts, updated employment contracts, attendance and leave records, advertised vacancies and short listed successful candidates for interview and subsequent recruitment
- Calculation and preparation of payment vouchers of entitlements for International and National staff members’ hazard pay, travel claims and salaries for contractors, DSA payments for staff members on Mission
- Participated in the conduct of salary skill surveys on the local cost of living for national staff, DSA rates, and cost of rent for housing for the International staff
- Improved accuracy of financial records with diligent tracking of replenishments, expenses, budgeting, and invoice processing.
- Enhanced team communication through effective scheduling, meeting coordination, and correspondence management.
Education
Bachelor of Business Administration -
African Methodist Episcopal University
01.1997 - 05.2001
High School Diploma - undefined
Monrovia College & Industrial School
01.1991 - 05.1994
Skills
General Administration, Human resource management, Logistics, Project operations and management, Office procedures, Data management, ICT skills, Customer service/Reception support, Minute taking, Filing / archiving
Administrative Support
File Management
Data Entry
Travel Arrangements
Mail Sorting and Distribution
Record preparation
Support Services
Presentation Creation
Computer Skills
Administrative duties
Project Management
Project Coordination
Meeting Support
Calendar Management
File and Record Keeping
Report Generation
Meeting Scheduling
Business Correspondence
Operations Support
Workload Management
Team Collaboration
Document Preparation
Data Confidentiality
Database Management
Administrative And Personal Abilities
Competent in the fields of General administration, Human Resource management, Logistics, Project Operations and management, office procedures, data management, ICT skills, and customer service/reception support. In addition, I have comprehensive knowledge of Microsoft Word, Outlook, Excel and Access, organizing training, workshops, arranging travel and accommodation arrangements, logistics and coordination. Regarding clerical tasks, I am capable of typing at 40-plus words per minute. I pay attention to detail; I am punctual, reliable and can work with minimum supervision. Moreover, I am capable of working under pressure and according to tight deadlines. I have excellent written and verbal communication skills in addition to being a team player. Capable of maintaining electronic and hard copy filing systems, Attention to detail, punctual and reliable, perform efficiently without supervision; Ability to cope and work under pressure, excellent written and verbal communication skill; Able to work as part of a team, Patient and always in control, Ability to multi-task and manage conflicting demands, Ability to prioritise tasks.
Personal Information
- Date of Birth: 05/28/73
- Nationality: Liberian
- Marital Status: Single
References
- Ms. Thelma Nyanway, Management Analyst, Bureau of Global Health Security and Diplomacy, Tnyanway@gmail.com, +202-910-8091
- Suleiman Abdullahi, Team Lead, EPI, WHO office, Liberia, abdullahis@who.int, +231-077-048-0429
Training
- International Public Sector Accounting Standards IPSAS Certificate
- Professional Administration Certificate
- Basic Report Writing, Certificate
- Windows 7 and 8, Certificate
- Client Orientation Skills, Certificate
- Team Management and Team Work, Certificate
- Community Empowerment Peace Building
- Occupational Health Safety
- Office Correspondence
- Computer software Training in Finance and Supply Chain Management, (MSRP)
- Certificate of Completion, Logistical support United Nations Peace Keeping Operations
- Certificate of completion, WHO Global Procurement Training
Timeline
Administrative Finance Assistant
United Nations World Health Organization
11.2020 - 06.2021
Administrative Associate
United Nations Office for Project Services
04.2015 - 08.2015
Administrative Assistant
United Nations Children Educational Fund
01.2015 - 04.2015
Administrative Assistant
United Nations World Food Programme
11.2014 - 01.2015
Administrative Assistant
United Nations Mission in Darfur, Sudan (UNAMID)
01.2009 - 06.2013
Administrative Assistant
UNHCR, Branch Office
01.2007 - 12.2008
Administrative/Finance Assistant
UNHCR, Field Office Gbarnga
07.2003 - 06.2006
Bachelor of Business Administration -
African Methodist Episcopal University
01.1997 - 05.2001
High School Diploma - undefined
Monrovia College & Industrial School
01.1991 - 05.1994