Molly Akpik

Accurately input data in the Human Resources Information Syste iSeries; review and process personnel action forms and all other hiring/termination forms; enter personnel data into electronic and manual filing systems. Update and Maintain the job list and job descriptions, Evaluate job positions, determining classification and salary complaints, Assist the Employee Relation Manager with job evaluations, job descriptions, market surveys and performance management as needed. Function as the Compensation Review Committee Secretary and the Personnel Hearing Board Secretary. Assist in the maintenance of separate filing and record keeping systems for employees subject to DOT testing. Administer drug and alcohol tests utilizing federal drug and alcohol testing procedures. Manage projects and create reports as assigned. Perform routine clerical duties such as tying, filing and record keeping. May specialize in one or two functional areas of human resources such as human rights compliance, compensation, recruiting, safe workplace, benefits and training. Cross train with other employees within the department and provide coverage as needed. Responsible for filing of all paperwork for the division on personnel related issues; including, but not limited to, recruiting' benefits; safe workplace; and personnel files. Salary placement for new job descriptions and determining the pay rate exception start date.

Assist applicants, employees and members of the public with completion of forms and Human Resources related documents. Research requests for information, employment verifications, and other inquires, including unemployment. Assist in the preparation of training materials, policy review committee materials and compensation committee materials. Maintain accuracy and confidentiality of the HR filing systems on a daily basis. Perform routine clerical duties such as typing, filing, receptionist duties and record keeping. Perform special projects as assigned. Cross train with other employees and cover as necessary. Administer drug and alcohol tests utilizing Federal drug and alcohol testing procedures. Covered as Human Resources Specialist I and II.

Update and tracks a variety of electronic and paper files, records, reports, and related documents; maintains file integrity and confidentiality by adhering to Department policies and procedures; assures the accuracy of the electronic and paper filing systems. Enters information into computer tracking systems; schedules, prepares and proofreads documents for distribution; collects data, and copies information from one record to another; trains and coordinates the work of clerical staff. Researches files to obtain requested information, inserts additional data, and checks accuracy. Complies and updates statistical information, reports and related documents; attends meetings and takes and transcribes meeting minutes. Answer incoming telephone and radio calls and directs the caller to the correct person or work group, or takes and relays messages as appropriate. Retrieves and distributes Department mail. Greets and assists visitors; provides information and assistance within the scope of designated authority. Prepares and assembles reports; may prepare time sheets for employees and keep daily records of attendance; processes documents and maintains department files and document logs as required. Coordinates and schedules travel arrangements, meetings and appointment as requested. Maintains absolute confidentiality of work-related issues, personnel records and Borough information. Complete minutes for IHLC Commission, covered for Senior Office Specialist.

Perform complex duties to record accounting documents and files, and maintain accounting databases; interprets and analyzes transactions, records and data. Processes accounting transactions for the Borough in compliance with all applicable Federal, State and Borough rules, regulations and ordinances. Reconciles transactions and data according to policies; records changes, reconciles and resolves differences; reviews payroll and accounting records and corrects errors as required. Collects statistical data and compiles data for reports; updates and corrects statistical database. Review a variety of accounting transaction forms and other source documents for compliance to rules and regulations. Interprets and analyzes accounts, grants, budgets and records for administrative officers and staff. Supervise, train and coordinate the daily operations of accounting staff. Checks documents for validity and accuracy of information; collects, records, files and distributes related paperwork. Enters accounting data into computer systems, and maintains information system database; enter data, processes transactions, assesses and validates data, compiles documentation, reconciles reports. Maintain records and files associated with accounting systems and relation transactions. Responds to requests for information; review, investigates, and corrects errors and inconsistencies in financial entries, transactions, documents, and reports; provides technical information to departments, staff and management as authorized. Prepares monthly, quarterly and year end financial, summary and technical reports. Work with customers for resolution with delinquent accounts.

Coordinated administrative and clerical accounting activities for an assigned department. Updates and tracks a variety of electronic and paper files, records, reports, and related documents; maintains files integrity and confidentiality by monitoring and assuring compliance to Department policies and procedures; assures the accuracy of the electronic and paper filing systems. Oversees day-to-day office activities; trains and coordinates the work of clerical staff; monitors document preparation for accuracy and completion; supervises office supplies inventory; processes invoices for payment; assists with staff training programs; assists with client services as necessory. Enters information into computer tracking systems; schedules, prepares and proofreads documents for distribution; assists in preparing grant applications and coordination of grant and state programs; assist in developing, revising, and monitoring budgets. Prepares and assembles reports; may prepare timesheets for employees and keep daily records of attendance; processes documents and maintains department document logs as required. Compiles and updates statistical information, reports, and related documents; attends meetings, take and transcribes meeting minutes. Coordinates and schedules travel arrangements, meetings and appointments as requested. Serve as a liaison between agencies, programs and department. Maintain absolute confidentiality of work-related issues, personnel records and Borough information.