Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
Generic
Molly Cathcart

Molly Cathcart

New York ,NY

Summary

Proven ability to optimize efficiency, prioritize tasks, and provide service quality across multiple environments. Reliable support specialist that blends exemplary organizational skills, problem solving, and business acumen. Works efficiently with cross-functional teams to ensure operation and service excellence. Eager to support corporate growth and development through hands-on assistance.

Overview

6
6
years of professional experience

Work History

EXECUTIVE ASSISTANT NIGHTINGALE

PROPERTIES
10.2022 - Current
  • Manage scheduling for company executives
  • Organize and maintain calendars meetings for 5+ team members
  • Arranged travel, including air and ground transportation and hotel accommodations
  • Serve as the point of contact for incoming calls and emails and relay messages to the appropriate parties
  • Provide high end customer service to anyone who visits/contacts the office
  • Manage and prepare all conference room meetings, including gathering documents, transcribing, and attending logistics of meetings
  • Developed and maintained a filing system for mail, expense reports, invoices, and high-profile documents
  • Orchestrate all operation functions for the office including, but not limited to: Out of town corporate events, team bonding experiences, and catered lunch's
  • Monitor company costs and compile expense reports for 15+ staff members
  • Order office supplies, break room snacks, and IT equipment as needed
  • Communicate with third party vendors, supplies, and building management
  • Help with new hire onboarding and training
  • Compiled weekly team meeting agendas for our weekly meeting
  • Create and update administrative documents, property lists, and company calendars
  • Compile Monthly and Quarterly Investor Reports and followed up with Property Managers and other parties involved
  • Preform notarial acts as needed

OPERATIONS ASSOCIATE

INVESTMENT PROPERTY REALTY GROUP, IPRG
03.2022 - Current
  • In charge of operating the main phone line and directing all calls to the appropriate person
  • Handled heavy day-to-day data entry duties to contribute to the business
  • In charge of all internal documents regarding employees and new hires
  • Initiate a welcoming environment for new hires as well as their training for the first week
  • In charge of the internal expense report sheet for payroll
  • (Track all marketing expenses; traded posts, drone photos, videos, marketing signs, post cards)
  • Positively represent the organization by building strong relationships with the internal and external clients, including being personally client-facing and externally focused on new business efforts
  • Organize and create zoom calls, calendar invites, and conference calls for all brokers in the office
  • Help maintain all office supplies for the company
  • Perform various Mail Center activities (create, deliver, and track all mail documents) and scrubbed returned mail with TLO and updated new addresses in Salesforce
  • Collaborate with the brokers on a day-to-day basis to help with the design of digital and print advertisement
  • Send press release emails, create, manage, and maintain all commercial real estate platforms (Pally, Instagram, LinkedIn, LoopNet, Constant Contact, StreetEasy, Crexi, Property Shark, COSTAR, and Property IDX) which elevated the marketing initiative contributing to the company's long-term goal of growing the brand
  • Create and maintain the back end of the IPRG website which includes all listings, market reports, quarterly reports, insights, and team information (https://www.iprg.com/)
  • Manage and distribute marketing E-Blasts through Constant Contact
  • Created weekly click reports giving strategic advantage on market trends and customer data
  • Create and approve the marketing postcards which played a key role in driving traffic to the website and expanding our customer data base on Salesforce
  • Work closely with the Analyst team to help analyze potential property markets and pull comparison reports from Salesforce and Property Shark
  • Participate in the preparation of special reports and other reporting projects.

SECOND GRADE TEACHER, INDEPENDENT SCHOOL DISTRICT
08.2019 - 01.2022
  • Managed and taught bilingual students with a class size up to 26
  • Worked closely with elementary teachers to collaborate on different approaches to improve student learning
  • Established relationships with parents of students to identify and help struggling students, raising average grades by 10%
  • Worked 1 on 1 with English Language Learners for 2 hours each week to improve reading and language
  • Worked with a diverse group of parents to achieve high expectations for students inside and outside of school.

FIFTH GRADE TEACHER, ST. BERNARD OF CLAIRVAUX CATHOLIC SCHOOL
08.2017 - 06.2019
  • Oversaw a classroom of 20-25 students per a year
  • Built and executed lesson plans ranging across all core subjects and multiple grade levels
  • Actively participated in the local professional community by establishing the first girls' soccer team at the school.

Education

BA - INTERNATIONAL RELATIONS & GLOBAL STUDIES, Spanish, Latin American Studies, Culture, Media, & Art

UNIVERSITY OF TEXAS

Skills

SKILLS & TOOLS

  • Scheduling & Calendar Management
  • Written Communication
  • File Management & Organization
  • Employee Relations & Collaboration
  • Data Entry
  • Customer Service
  • New York Notary License
  • Microsoft Office Suite (Word, Outlook, PowerPoint, &Excel) Adobe Pro
  • Mondaycom

Additional Information

  • PROJECTS
  • Organized and implemented a procedure to clean up the companies drive, helping save time and effectively navigate company files and folders
  • Compiled a 900+ list of brokers, creating a internal database for email distributions
  • Compiled business cards and pamphlets from previous conferences to create a live address book for the acquisitions team
  • Ordered and organized the 2022 company holiday cards and holiday gift baskets
  • Created an IT Equipment catalog for all employee equipment Facilitated in the creation and compilation of an image database for our Director of Marketing

Timeline

EXECUTIVE ASSISTANT NIGHTINGALE

PROPERTIES
10.2022 - Current

OPERATIONS ASSOCIATE

INVESTMENT PROPERTY REALTY GROUP, IPRG
03.2022 - Current

SECOND GRADE TEACHER, INDEPENDENT SCHOOL DISTRICT
08.2019 - 01.2022

FIFTH GRADE TEACHER, ST. BERNARD OF CLAIRVAUX CATHOLIC SCHOOL
08.2017 - 06.2019

BA - INTERNATIONAL RELATIONS & GLOBAL STUDIES, Spanish, Latin American Studies, Culture, Media, & Art

UNIVERSITY OF TEXAS

Similar Profiles

CREATE PROFILE
Molly Cathcart