MOLLY MEDVECKY
Mabank,TX
Summary
Highly organized, thorough, and servant leader with a strong desire for creating cohesive and efficient operations. Collaborative with a diverse background, effective communication, and interpersonal skills. Successfully provided top-tier administrative and advisory services to Executives as a trusted business partner in rapidly changing environments. Competent at establishing key relationships with internal and external stakeholders for cooperative engagement and long-lasting, reliable partnerships.
Overview
23
23
years of professional experience
Work History
Executive Assistant
ZAPIER, INC
02.2023 - 08.2023
- Support CRO and Go-To-Market (GTM) team
- Email/inbox management- triage inbound requests and draft correspondence
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Coordinate internal and external meetings: team syncs, metric reviews, all hands, off-sites, etc
- Handled logistics, catering, agendas, and travel arrangements for meeting and event planning
- Organized materials for each meeting and took detailed notes for later dissemination to key stakeholders
- Track and process expenses
- Stand in for other EAs when out of office
- Handled confidential and sensitive information with discretion and tact
- Use automation and suggest new systems/technologies to increase efficiency and productivity among team
- Culture contributor
Executive Administration Manager
CHEWY, INC
01.2020 - 12.2022
- Responsible for full suite of support of CEO, inclusive of high-volume calendar management to logistics scheduling and coordination of broad-based communications to ensure that the CEO operated efficiently and effectively
- Arranged complex and detailed travel plans and itineraries and compiled documents for travel-related meetings and events at Chewy or otherwise
- Board management and Earnings support
- Prepared payment requests and organized monthly expense reports
- Maintained confidentiality of all organizational, personnel, and research matters
- Interviewed, recruited, and onboarded new staff for high-performing administration teams
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities
- Implemented project management techniques to overcome obstacles and increase team productivity
- Streamlined and improved administrative operations by identifying automation opportunities
- Delivered administrative performance reviews, recommending additional training or advancement's
- Improved internal customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
- Collaborated with leaders from other departments to achieve consistent processes and maximize efficiency of resources.
- Served as Chewy ambassador of culture and championed company values as integral representation of office community
Senior Executive Administrative Assistant
CANCER TREATMENT CENTERS OF AMERICA
01.2017 - 01.2020
- Recruited after 90-day contract as part of two-person team to support President and CEO
- Managed multiple extremely active calendars upholding strict timetables by maintaining accurate, balanced calendars
- Processed travel expenses and reimbursements for executive team and senior management group
- Wrote reports, executive summaries, and newsletters
- Screened personal and business calls and directed to appropriate party
- Updated and maintained confidential databases and records
- Greeted arriving visitors, determined nature and purpose of visit, and directed individuals to appropriate destinations
- Arranged complex and detailed travel plans, itineraries, and agendas
- Researched, prioritized, and followed up on incoming issues and concerns addressed to CEO and determined appropriate course of action, referral, or response
- Supported National Board of Directors - plan and coordinate logistics for quarterly meetings
- Transitioned to support various executives across enterprise in following departments: Business Development, Procurement and Supply Chain, Internal Communications, and Data Strategy
- Member of the Culture Team
Owner & Project Manager
MVMEDVECKY, LLC
05.2015 - 08.2019
- Business planning, including calendar management, event, and travel planning
- Managed day-to-day business operations
- Consulted with customers to assess needs and propose optimal solutions
- Managed day-to-day business operations
- Introduced new methods, practices, and systems to reduce turnaround time
- Managed client and vendor relationships
- Registrations and compliance, process and procedures reviews
- Bookkeeping and Payroll
- Business Activity Statements – measured users’ engagement and performance
- Organized social and corporate gatherings and retreats
- Database management
- Digital Marketing
- Coordinated process improvement and outsourcing projects
- Problem solver and executer
Project Coordinator & Executive Assistant
STRATEGIC PROFITS, INC
02.2012 - 05.2015
- Drove product development and marketing campaigns (digital + print)
- Liaised between Owner, CEO, stakeholders, vendors as well and independent contractors to drive timely completion of deliverables per budget
- Created presentations, online content (e.g., blogs and articles) plus email marketing campaigns
- Scheduled webinars and speaking engagements
- Client's point of contact regarding consulting services
- Planned company-wide meetings
- Supported HR via interviewing and employee retention
- Managed bookkeeping (AP & AR), logged expenses, placed orders, and monitored inventory
- Product development and marketing: Worked with in-house graphic designer to create logos and branding for new products
- Leveraged existing assets and content, such as videos and presentations, to create new offerings
- Established and negotiated agreements with affiliate partnerships to contract and promote white-label products
- Conducted research and gathered key information for use in upcoming project planning
- Provided outstanding service to all parties involved with project, promoting effective and lasting business relationships
- Kept projects on schedule by managing deadlines and adjusting workflows
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events
- Responded to requests for information on materials to inquiring parties.
- Assisted with onboarding newly hired staff members and coached on task prioritization
- Provided input and feedback on departmental initiatives, directives and strategies to contribute to project success
- Coordinated venue and catering arrangements, speaker and attendee liaison, and material distribution for meetings and events
Staffing Manager & Executive Assistant
PINO TILE HOLDINGS, LLC
04.2006 - 07.2008
- Florida’s largest flooring importer and wholesaler with 13 locations state-wide
- Dual role responsible for company-wide payroll management, benefits administration, talent acquisition, recruiting, hiring, onboarding, training, and staffing changes
- Advised CEO on policies to minimize liability and wrote procedure manual, and revised employee handbook
- Safeguarded staff records
- Created proposals, presentations, correspondences, and analysis
- Placed POs, tracked freight, and monitored inventory
- Implemented record retention system to classify, sort, and file correspondences and records
- Managed CEO’s calendar
- Answered high volume of phone calls and email inquiries.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Developed and maintained automated alert systems for important deadlines
- Created and managed office systems to efficiently deal with documentation
Education
Master of Business Administration (MBA) - Entrepreneurship & Innovation
Florida International University
Miami, FLBachelor of Arts: Degree - History
Florida International University
Miami, FLSkills
- Administration Management
- Executive Support
- Project Management
- Board of Directors Support
Timeline
Executive Assistant
ZAPIER, INC
02.2023 - 08.2023
Executive Administration Manager
CHEWY, INC
01.2020 - 12.2022
Senior Executive Administrative Assistant
CANCER TREATMENT CENTERS OF AMERICA
01.2017 - 01.2020
Owner & Project Manager
MVMEDVECKY, LLC
05.2015 - 08.2019
Project Coordinator & Executive Assistant
STRATEGIC PROFITS, INC
02.2012 - 05.2015
Staffing Manager & Executive Assistant
PINO TILE HOLDINGS, LLC
04.2006 - 07.2008
Master of Business Administration (MBA) - Entrepreneurship & Innovation
Florida International University
Bachelor of Arts: Degree - History
Florida International University
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