Monica Balderas
San Antonio,TX
Summary
Dedicated Executive Administrative Assistant with over four years of experience in finance, managing executive calendars, coordinating communications, and facilitating event planning. Recognized for strong attention to detail and effective time management, contributing to streamlined operations and successful project execution.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant
Community Bible Church
San Antonio, Texas
08.2021 - Current
- Managed scheduling for church leadership meetings and community events.
- Coordinated communications between ministry teams and church members.
- Organized church documents and maintained electronic filing systems.
- Assisted in planning and executing church events and programs.
- Supported the pastor with administrative tasks and special projects.
- Maintained office supplies inventory and ordered necessary materials regularly.
- Developed meeting agendas and recorded minutes for leadership discussions.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Coordinated meeting and work schedules for staff teams and executives.
- Processed accounts payable and receivable transactions accurately within set timeframes.
- Managed director's calendar and prepared meeting agenda and materials.
- Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
- Assisted with special projects such as researching topics or creating presentations for management review.
- Made travel arrangements for employee trips and conferences.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
- Coordinated communications between departments to ensure timely completion of projects.
- Created PowerPoint presentations used for diverse business needs.
- Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
Accounts Payable Specialist
Bandera Family Health Care
San Antonio, Texas
07.2018 - 08.2021
- Managed accounts payables/receivables for three medical office locations.
- Processed vendor invoices for timely payment and record-keeping.
- Reconciled accounts payable statements with internal records.
- Maintained accurate vendor files and documentation for audits.
- Communicated with vendors to resolve payment discrepancies effectively.
- Assisted in month-end closing activities related to accounts payable.
- Processed accounts payable transactions in a timely manner according to established policies and procedures.
- Assisted with month-end closing activities related to accounts payable.
- Prepared checks for mailing or electronic payment processing.
- Coded invoices to maintain organized and accurate records.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
Education
High School Diploma -
Highlands High School
San Antonio 06-1993
Some College (No Degree) - Medical Office Coding
San Antonio College of Medical Office
San Antonio, TXSkills
- Calendar management
- Document organization
- Meeting coordination
- Expense processing
- Presentation creation
- Communication management
- Time management
- Event planning
- Customer service
- Confidential recordkeeping
- Problem solving
- Attention to detail
- Professional discretion
- Team collaboration
- Problem resolution
- Google drive
- Verbal communication
- Active listening
- Multitasking
- Teamwork and collaboration
- Relationship building
- Multitasking Abilities
- Planning
Certification
Texas Notary
Timeline
Executive Administrative Assistant
Community Bible Church
08.2021 - Current
Accounts Payable Specialist
Bandera Family Health Care
07.2018 - 08.2021
High School Diploma -
Highlands High School
Some College (No Degree) - Medical Office Coding
San Antonio College of Medical Office