MONICA E. ALMONOR
Old Bridge
Summary
Experienced Associate Registrar with a comprehensive background in academic records administration, registration services, policy application, degree audit management, compliance oversight, and institutional support. Proven leader in student information systems, academic calendar development, interdepartmental collaboration, commencement operations, and staff training. Recognized for exceptional commitment to student success, strong organizational skills, and the ability to uphold the integrity, confidentiality, and accuracy of academic records.
Overview
36
36
years of professional experience
Work History
Associate Registrar – Office of Registration Services
New Jersey City University
01.2010 - Current
- Academic Records, Policy & Compliance
- Assist the University Registrar in administering academic records, registration policies, grade processing, transcript production, enrollment verification, and degree certification.
- Interpret and enforce academic regulations, residency rules, state and federal compliance mandates, and institutional academic standards.
- Maintain strict adherence to FERPA, Solomon Amendment, and Student-Right-to-Know legislation, safeguarding confidentiality and data integrity.
- Oversee record retention, imaging, and scanning of archived files in alignment with legal and institutional requirements.
- Communications & Academic Calendar
- Develop and distribute communications regarding registration cycles, grading deadlines, and graduation requirements to students, faculty, and staff.
- Support construction, review, and publication of the University Academic Calendar, coordinating across academic units.
- Maintain Registrar website content and manage updates and official announcements.
- Registration & Enrollment Services
- Assisted in overseeing all methods of registration including online in-person, priority, and late registration processes.
- Manage schedule adjustments (add/drop/withdrawal), troubleshoot enrollment conflicts, and resolve errors affecting student schedules.
- Coordinate registration assessment, financial implications, and compliance with academic standing and billing policies.
- Lead university-wide registration drives, express registration events, and enrollment management initiatives.
- SIS, Technology & Electronic Resources
- Support daily operations of PeopleSoft Student Records, Degree Navigator, and audit-tracking systems.
- Led implementation of online service enhancements (self-generated enrollment verifications, digital request forms), reducing processing time and increasing student access.
- Train faculty, chairs, and administrative staff on registrar systems, grading tools, degree audits, and EAB advisement technologies.
- Office Operations, Leadership & Planning
- Manage staff workflow across registration, add/drop, transcripts, enrollment verification, and academic records functions.
- Lead hiring processes including interviewing, onboarding, training, and performance evaluation; handle disciplinary procedures when needed.
- Coordinate annual Registrar’s Office training retreat on customer service, systems upgrades, and interdepartmental processes.
- Assist with planning and resource allocation for Registrar’s Office budget and technology needs.
- Graduation, Commencement & Diplomas
- Direct undergraduate and graduate degree audits, review academic records, and verify completion of program and institutional requirements.
- Prepare graduation census reports, data summaries, and audit reports for leadership, departments, and external agencies.
- Serve on the University Commencement Committee, making ceremony decisions and auditing graduation program data.
- Oversee diploma accuracy, production, and distribution, including corrections and reprints.
- Interdepartmental Collaboration & Governance
- Collaborate with Provost’s Office, Academic Deans, Department Chairs, Admissions, Financial Aid, and Bursar for system updates, scheduling, and policy alignment.
- Serve on the University Catalog Executive Committee for annual Undergraduate and Graduate catalog updates.
- Assist academic units in reviewing and approving course proposals and curriculum changes.
Associate Registrar – Office of Registration Services
New Jersey City University
01.2000 - 01.2010
- Duties included: academic records maintenance, registration support, transcript processing, customer service leadership, advising assistance, academic policy communication, and SIS data accuracy. All graduation clearance operations, correspondences, audits, approval, reports.
Opportunity Scholarship Program Counselor/Advisor
New Jersey City University
01.1992 - 01.1999
- Provided academic counseling, facilitated seminars, registrations, coordinated workshops, advised transfer and continuing students, and supported retention initiatives.
Assistant Counselor / Graduate Assistant
Seton Hall University, Educational Opportunity Fund
01.1990 - 01.1992
- Supported student counseling, academic workshops, and freshman orientation programming.
Education
Master of Education - Psychological Studies
Seton Hall University
South Orange, NJBachelor of Arts - Psychology
Seton Hall University
South Orange, NJSkills
- PeopleSoft Student Records
- Degree Navigator
- Experience with EAB advising technology
- Microsoft Office Suite
- Electronic Records Systems
- SIS Reporting Tools
- Academic Catalog Systems
Affiliations
AACRAO-American Association of Collegiate Registrars and Admissions Officers
Timeline
Associate Registrar – Office of Registration Services
New Jersey City University
01.2010 - Current
Associate Registrar – Office of Registration Services
New Jersey City University
01.2000 - 01.2010
Opportunity Scholarship Program Counselor/Advisor
New Jersey City University
01.1992 - 01.1999
Assistant Counselor / Graduate Assistant
Seton Hall University, Educational Opportunity Fund
01.1990 - 01.1992
Bachelor of Arts - Psychology
Seton Hall University
Master of Education - Psychological Studies
Seton Hall University
CORE COMPETENCIES
- Academic Records
- Registration Operations
- FERPA Compliance
- Degree Audit
- Student Information Systems (PeopleSoft)
- Electronic Records Management
- Academic Policy Interpretation
- Staff Supervision & Training
- Academic Calendar Management
- Graduation Processing
- Commencement Planning
- Enrollment Management
- Communications & Reporting
- Cross-Departmental Collaboration
- Student Advisement
- Process Improvement
ADDITIONAL ACADEMIC ADVISING EXPERIENCE
- Advised students across programs; conducted seminars for continuing/transfer students; provided guidance on academic policies and transcript reviews.
- Collaborated with Career Planning on employment and graduate-school preparation programs.
- Delivered workshops at orientations; presented at conferences on student success, graduate school, and mentoring.
- Taught courses: Human and Intercultural Relations; Women and Families in Different Cultures.
- Named Student Success Champion for leadership, collaboration, service excellence, and student-centered innovation.
PROFESSIONAL AWARDS
Student Success Champion, awarded by University President – recognized for innovation, collaboration, and excellence in student service., Student leadership awards, for excellence in supporting Student Government Organization & Clubs