Monica Gonzalez

• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Oversaw payroll processing, ensuring accuracy and timely payment for all employees.
• Resolved payroll discrepancies efficiently by conducting thorough investigations and providing prompt resolutions.
• Self-motivated, with a strong sense of personal responsibility.
• Worked effectively in fast-paced environments.
• Excellent communication skills, both verbal and written.
• Managed time efficiently in order to complete all tasks within deadlines.
• Facilitated the onboarding process by providing new hire paperwork and maintaining accurate employee records.
• Typed quotes and bids as requested by Project Manager, ensuring accuracy and timely delivery.
• Generated comprehensive status reports for all jobs, ensuring the project manager was consistently updated.
• Monitored and documented job extras and chargebacks, ensuring the billing department was informed of updates.

Work Activities

• Working with Computers — Using computers and computer systems to program, write software, set up functions, enter data, or process information
• Electronic Mail —100% responded “Every day.”
• Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
• Telephone —94% responded “Every day.”
• Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data
• Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others and maintaining them over time
• Contact With Others —94% responded “Constant contact with others.”

• Payment Management, Data Preservation & Requisition Entry
• Managed of payment processing and invoice reconciliation, ensuring accurate monthly financial statement preparation for stakeholders
• Performed accurate analysis of100 percent of invoices and expense reports, delivering them promptly to top-level management
• Evaluated prices, specifications, and delivery dates to select the most competitive bid from potential suppliers
• Maintained knowledge of all organizational and governmental rules affecting purchases
• Provided information about rules and regulations to organization staff members
• Collaborate with vendors to gather and provide comprehensive information about these rules
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary
• Check100 percent of shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications
• Verified accuracy, terminology, and specifications of requisition orders
• Prepare invitation-of-bid forms, to supplier firms or distribute forms for public posting
• Train and supervise subordinates and other staff
• Work Activities
• Working with Computers — Using computers and computer systems to program, write software, set up functions, enter data, or process information
• Electronic Mail —100% responded “Every day.”
• Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
• Telephone —94% responded “Every day.”
• Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data
• Importance of Being Exact or Accurate —90% responded “Extremely important.”
• Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others and maintaining them over time
• Contact With Others —94% responded “Constant contact with others.”

• Payment Management, Data Preservation & Requisition Entry
• Proficient94 percent in using accounting software to efficiently record, store, and analyze information on computer systems
• Ensured100 percent accuracy of figures, postings, and documents by verifying correct entry, mathematical calculations, and proper codes
• Ensured100 percent of compliance with federal, state, and company policies, procedures, and regulations
• Operate10-key calculators, typewriters, and copy machines to perform calculations and produce documents
• Code100 percent documents according to company procedures
• Conducted100 percent of comprehensive financial calculations, including amount calculations, budget analysis, and financial trend forecasting
• Executed general office duties, including managing schedules, coordinating meetings, and maintaining office supplies
• Organized and maintained physical and digital filing systems, ensuring efficient retrieval of documents
• Handled100 percent of incoming calls, screened and directed inquiries, and provided callers with necessary information
• Managed100 percent of routine correspondence by drafting and proofreading emails, letters, and memos
• Utilized computerized financial systems to access and provide accurate information in response to general inquiries and specific account-related questions
• Classify, record, and summarize numerical and financial data to compile and keep financial records
• Maintained accurate financial records using journals, ledgers, and computers
• Manage and update information related to due payments, interest charges, balances, discounts, equity, and principal
• Accurately match order forms with invoices and record the necessary information
• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures
• Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists
• Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses
• Work Activities
• Working with Computers — Using computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information
• Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources
• Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form
• Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time
• Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person