Monica Hayes
San Diego,CA
Summary
Driven and detail-oriented Executive Assistant & Logistics Administrator & Planner with a proven track record of supporting senior leadership and cross-functional teams in fast-paced, innovative environments. Skilled in managing complex scheduling, confidential documentation, and strategic planning to streamline operations and meet critical milestones. Experienced in coordinating logistics across departments, optimizing workflows, and ensuring seamless communication. Known for strong time management, exceptional attention to detail, proactive problem-solving, and the ability to deliver results with precision and professionalism.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Executive Assistant/RPT Planning & Scheduling
RayzeBio
08.2024 - Current
- Provided high-level executive support to the Chief Medical Officer, enabling effective oversight of clinical development and scientific strategy in targeted radiopharmaceutical therapies.
- Coordinated complex calendaring, international travel, and high-priority meetings with internal teams, external partners, and global key opinion leaders.
- Managed sensitive and confidential information related to clinical trials, regulatory communications, and corporate strategy.
- Maintained proactive oversight of project timelines and clinical milestones to support ongoing innovation and strategic initiatives.
- Supported coordination and submission of documentation for MNDAs, CDAs, and other clinical trial materials.
- Managed expense reports, purchase orders, and departmental budgets with precision and discretion.
- Maintained office supply inventory and handled purchasing, and cost control to support budget efficiency.
- Started an events committee for coordination of major company events for the San Diego office.
- Maintained detailed production schedules for radiopharmaceutical therapies, ensuring alignment with clinical and commercial demand forecasts.
- Coordinated daily and long-term planning of drug doses for many patients screening and meeting all criteria for 3 of our clinical trials in order to meet critical delivery windows.
- Collaborated with cross-functional teams including Manufacturing, Quality Assurance, Supply Chain, and Clinical Operations to ensure seamless production execution.
- Monitored and adjusted schedules in response to manufacturing availability, resource constraints, and changing project priorities.
- Maintained compliance with GMP and regulatory requirements through accurate documentation and adherence to validated processes.
- Proactively identified scheduling risks and implemented contingency plans to mitigate potential delays in critical path activities.
- Provided daily/weekly production updates and dashboards to senior leadership to support strategic decision-making.
- Played a key role in improving planning efficiency and on-time delivery metrics through process optimization initiatives.
Executive Office Assistant
RayzeBio
09.2023 - 08.2024
- Provided high-level administrative support to the SVP of Chemistry & Discovery, Executive Director of Clinical Program Management, and Clinical Development team.
- Worked directly for the Chief Financial Officer and supported the President & CEO prior to company acquisition by Bristol Myers Squibb.
- Delivered executive assistance to the Chief Medical Officer and SVP of Clinical Operations.
- Managed complex calendars, scheduled board of directors and committee meetings, and coordinated domestic and international meetings.
- Processed confidential clinical site documents (CDAs, mCDAs, MNDAs) from U.S. and ex-U.S. locations.
- Arranged travel accommodations and prepared detailed itineraries.
- Oversaw the use and management of MS Office Suite (Outlook, PowerPoint, Teams, Word), Zoom, Adobe, and various conferencing tools.
- Handled purchase orders and processed executive expense reports.
- Welcomed and assisted visitors and candidates; scheduled and coordinated interviews and interview panels across departments.
- Managed company LinkedIn job postings and resume distribution.
- Supported event planning and coordinated weekly team lunches.
- Maintained office/kitchen/break room supply inventory, ensuring clean and organized spaces.
- Provided occasional support to Shipping & Receiving and HR functions as needed.
Logistics Coordinator
AAR Corp/ACET
01.2022 - 06.2023
- Managed detailed logistical logs and records in support of C40 Navy aircraft operations, ensuring compliance with U.S. Navy maintenance and readiness standards.
- Performed administrative and clerical duties including document preparation, data entry, and file management.
- Utilized Microsoft Office Suite for reporting, scheduling, and operational planning tasks.
- Scheduled and coordinated aircraft maintenance activities, ensuring optimal aircraft availability and mission readiness.
- Served as Maintenance Controller with oversight of aircraft servicing, troubleshooting, and repair coordination.
- Held Safe-for-Flight Releasing Authority, ensuring aircraft met all safety and maintenance criteria before returning to service.
- Proficient in NALCOMIS/OMA and DBA systems for tracking maintenance actions, inventory, and readiness reporting.
- Maintains Active Security Clearance for handling classified materials and operations.
Custodial Supervisor
Communication Methods LLC
08.2021 - 01.2022
- Custodial maintenance supervisor
- Machinery maintenance and upkeep
- Daily QA inspections
- Store cleaning and organization
Inventory Clerk (Logistics Assistant)
Chesterman Company
05.2020 - 12.2020
- Tracked and managed in-house inventory levels for Coca-Cola production, as well as incoming and outgoing shipments.
- Processed and maintained shipment orders, ensuring timely delivery and accurate documentation.
- Reported inventory cycles and discrepancies to the Accounting Manager, supporting accurate financial reconciliation.
- Created and maintained detailed inventory logs and shipment documentation to ensure compliance and traceability.
- Conducted cycle counts and audit verifications to maintain inventory accuracy and support operational efficiency.
- Scheduled freight and trucking logistics to align with production and distribution timelines.
- Processed orders via phone, mail, fax, and electronic systems with a strong focus on accuracy and customer service.
- Utilized Microsoft Office Suite for data entry, reporting, and communication tasks.
- Provided administrative support related to logistics, inventory management, and order fulfillment.
Aircraft Maintenance Administration - Logistics
United States Marine Corps
01.2014 - 01.2018
- Served as Administrative Supervisor supporting aircraft maintenance and logistics operations across five squadrons and three T/M/S aircraft types.
- Managed highly sensitive and confidential information, ensuring secure and accurate correspondence handling.
- Acted as Program Manager for all aircraft logs and records functions, supporting over 120 aircraft and maintaining compliance across five fully operational squadrons.
- Maintained detailed aircraft records and provided full-spectrum logistics support to ensure operational readiness.
- Analyzed and managed over 800 individual accounts daily, supporting personnel tracking, asset accountability, and operational planning.
- Designed and presented monthly PowerPoint briefings to senior leadership, highlighting performance metrics, program updates, and improvement areas.
- Played a key role in annual inspections, consistently achieving a 100% individual grade average and contributing to a 98.8% overall company average.
- Provided high-level administrative support including planning, recruiting, scheduling, and operational coordination across units.
- Delivered outstanding customer service to both senior and junior personnel, maintaining clear and effective communication throughout the chain of command.
- Utilized various military software systems and Microsoft Office tools to manage records, track data, and support strategic decision-making.
- Supervised and mentored over 200 service members rotating through training or active squadrons.
Education
Masters of Business Administration (MBA) - Business
Berkeley College
New York, New York 05-2021
Bachelor of Business Administration - Accounting
Berkeley College
New York, New York05-2020
Graduate Nano-Certificate - Criminal Intelligence
American Public University System
Charles Town, WV05-2023
Graduate Certificate - Logistics Management
American Public University System
Charles Town, WV08-2022
Skills
- Time Management
- Microsoft Office/Suite Expert
- Executive Administration
- Organization & Attention to Detail
- Records Management
- OOMA (Military system)
- Secret Clearance
- Supervising
- Maintenance Control
- Veteran
- Aviation Logs & Records
- Events committee
- Multitasking & Strategic Planning
- Cross-Functional Collaboration
- Scheduling and calendering
- Recruiting (LinkedIn)
- Expenses & PO's
- Outlook/Teams/Zoom expert
- Shipping/Receiving
- Office management
- Google Suite & Notion
- Logistical scheduling & planning
- Logistics
- Bilingual
Certification
CONTINUOUS PROCESS IMPROVEMENT (CPI) YELLOW BELT
LOGS AND RECORDS CONFIGURATION MANAGEMENT FOR ORGANIZATIONAL AND INTERMEDIATE ACTIVITIES COURSE (C-555- 0059)
AVIATION MAINTENANCE ADMINSTRATIONMAN “A” SCHOOL (C-555- 2010A)
Timeline
Executive Assistant/RPT Planning & Scheduling
RayzeBio
08.2024 - Current
Executive Office Assistant
RayzeBio
09.2023 - 08.2024
Logistics Coordinator
AAR Corp/ACET
01.2022 - 06.2023
Custodial Supervisor
Communication Methods LLC
08.2021 - 01.2022
Inventory Clerk (Logistics Assistant)
Chesterman Company
05.2020 - 12.2020
Aircraft Maintenance Administration - Logistics
United States Marine Corps
01.2014 - 01.2018
Masters of Business Administration (MBA) - Business
Berkeley College
Bachelor of Business Administration - Accounting
Berkeley College
Graduate Nano-Certificate - Criminal Intelligence
American Public University System
Graduate Certificate - Logistics Management
American Public University System
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