Monica Kaied

• Develop and maintain project database through Reactornet for all assigned approved projects that include timelines, the amount of funds available, any combinations of the use of funds, and the status of projects.
• Responsible for vetting and submitting capital requests received from the property GMs and managing from start to completion.
• Coordinate projects with the properties, vendors and internal teams.
• Evaluate bids to determine opportunities for cost and time savings, while partnering with Aimbridge Procurement for additional bids.
• Day-to-day communication with property GMs, engineers, and VPs for project updates.
• Provide ongoing communication of overall projects, and work with the operations team at the property to assure minimal disruption to guests and to revenue.
• Maintained records of all documents related to each project including specifications, change orders, invoices.
• Provide ownership updates on assigned projects when requested.

• Coordinated with operations, internal departments as well as external vendors to ensure successful completion of tasks.
• Communicated with GMs, RVPs and vendors for project updates.
• Assisted with tracking invoicing once projects were completed and submitted for payment to capital accounting team.
• Assisted Capital PM team and VP with ownership calls to provide updates.

• Identified new, more cost-effective suppliers through research and analyzing purchasing data. Distributed reports of findings to operation leadership to influence purchasing best practices for contracted items and suppliers that offer unit savings and rebates.
• Assisted in the onboarding process for the Aimbridge portfolio of properties into the approved programs.
• Assisted in educating new GMs on the approved Aimbridge procurement program, system training, and scorecard updates.
• Cultivated productive relationships with suppliers and maintained open communication with the properties.
• Assisted properties with obtaining quotes for brand approved vendors through MarketBasket.

(Pillar Hotels Acquired by Aimbridge)

• Monitored corporate P-Card activity for VPs to ensure compliance with policies and procedures, and usage patterns; investigated unusual patterns, and analyzed expenditures.
• Managed P-Card activations and increases that may have been needed.
• Communicated with cardholders about any questionable charges, and clarified any issues.
• Generated monthly reports to upload into the U.S. Bank's system.
• Tracked, maintained, and distributed administrative items for operations.
• Provided administrative support to various departments within the organization.
• Provided assistance during special projects or events as needed.
• Assisted in the preparation of presentations, reports and other documents as needed.
• Assisted HR with new hires.
• Assisted with inbound and outbound calls.