Summary
Overview
Work History
Education
Skills
Cover Letter
Timeline
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Monica Mayen

San Pedro,CA

Summary

Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.

Overview

19
19
years of professional experience

Work History

Engineering Resources Project Manager

The Boeing Company
01.2022 - Current
  • Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
  • Planned, designed, and scheduled phases for large projects.
  • Met project deadlines without sacrificing build quality or workplace safety.
  • Established effective communication among team members for enhanced collaboration and successful project completion.
  • Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
  • Developed strong relationships with stakeholders through regular communication updates, fostering trust and confidence in the team''s ability to deliver results.
  • Collaborated closely with senior management to align project objectives with strategic company initiatives, ensuring that efforts contributed to overall business growth.
  • Coordinated with cross-functional teams to resolve project issues and mitigate risks.
  • Prepared detailed reports on project status for stakeholders, ensuring transparency and alignment with objectives.
  • Provided detailed technical and operational direction in project challenges, consistently meeting deliverables according to deadlines.
  • Negotiated and managed third-party contracts related to project deliverables.
  • Proved successful working within tight deadlines and a fast-paced environment.
  • Led cross-functional teams to successful project completions, improving team cohesion and productivity with effective leadership strategies.
  • Reduced project costs, negotiating contracts with suppliers and optimizing resource allocation.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.

Chief of Staff

The Boeing Company
05.2021 - 01.2022
  • Aligned departmental goals with overall company vision, ensuring cohesive progress towards shared objectives.
  • Oversaw change management initiatives, minimizing disruption while maximizing positive outcomes during periods of transition.
  • Managed cross-functional teams to ensure smooth collaboration and completion of high-priority projects.
  • Developed and executed strategic initiatives for improved company growth and long-term success.
  • Facilitated productive meetings by creating well-organized agendas and ensuring clear communication of objectives.
  • Encouraged coordination and cooperation among departments and continuous review of interdepartmental processes to support quality control and improvement.
  • Established successful partnerships with external organizations, expanding business opportunities and resources available to the company.
  • Amplified CEO's effectiveness by managing complex schedules and prioritizing engagements based on strategic importance.
  • Orchestrated high-level meetings to align departmental objectives, ensuring seamless interdepartmental cooperation.
  • Facilitated leadership development workshops, contributing to stronger executive leadership pipeline.
  • Drove strategic initiatives to completion, overseeing project timelines and milestones.
  • Created reports, presentations and other materials for executive staff.
  • Maintained primary relationship accountability for clients, overall servicing responsibility and client satisfaction to maximize profitability of client relationships.

Executive Office Administrator

The Boeing Company
04.2014 - 05.2021
  • Adept in research and meeting support as well as report and documentation development
  • Excel at creating expense reports, supporting high level executives and maintain complete discretion and confidentiality
  • Streamlined office processes by implementing efficient administrative systems and procedures.
  • Organized successful company events, promoting employee engagement and fostering a positive work environment.
  • Developed and maintained effective filing systems for easy retrieval of important documents, increasing operational efficiency.
  • Coordinated facilities management tasks to provide a clean, functional workspace for all team members.
  • Supported Human Resources functions by assisting with recruiting efforts, onboarding new hires, and maintaining personnel records.
  • Assisted in the development of company policies and procedures to ensure consistency throughout the organization''s operations.
  • Negotiated contracts with vendors to secure cost-effective services that met company requirements without compromising quality or performance expectations.
  • Maintained confidentiality in handling sensitive information, preserving trust among employees and stakeholders.
  • Increased efficiency by automating routine tasks using technology tools such as spreadsheets and database management software.
  • Served as liaison between executives and clients, ensuring seamless communication and prompt resolution of concerns.

Sr. Administrative Assistant/Administrative Office Manager

First Industrial Realty Trust
01.2006 - 12.2013
  • Supported program operations by preparing and updating documents, reports and spreadsheets.
  • Arranged business travel details for company employees per supervisor requirements.
  • Acted as backup for other employees by providing support and adapting to requirements of department.
  • Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
  • Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
  • Managed sensitive information with utmost discretion to maintain confidentiality at all times.
  • Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
  • Coordinated office activities and public events.
  • Coached new employees on administrative procedures, company policies, and performance standards.
  • Researched and analyzed data to efficiently contribute to executive reports for monthly meetings.
  • Streamlined office operations by implementing efficient administrative processes and procedures.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Planned and executed company events such as year-end holiday party, meetings and staff mixers to promote office morale and cohesion.
  • Designed office space and worked with construction and utility contractors.
  • Oversaw budgeting process, ensuring accurate financial reporting and adherence to established guidelines.

Education

Bachelor of Arts - Business Administration

American InterContinental University
Schaumburg, IL

Skills

  • Project Management
  • Schedule Management
  • Staff Management
  • Budgeting and forecasting
  • Project estimation and bidding
  • Budget Control
  • Processes and procedures
  • Team Bonding
  • Multitasking and Organization
  • Meeting facilitation
  • Collaborative mindset
  • Performance Improvements
  • Construction management
  • Budget Administration
  • Organizational Leadership
  • Executive Support
  • Calendar Management
  • Travel Arrangements
  • Customer Engagement
  • Operations Management
  • Scheduling

Cover Letter

Dear Recipient, As a high performing business support employee, I am very interested in your job posting. My experience aligns well the qualifications you are seeking. In particular my role as Executive Office Administrator with The Boeing Company. I am certain I would make a valuable addition your organization. With 20 + years in various administrative roles, I am adept in research and meeting support as a well as report and documentation development. Moreover, while my on the job experience has afforded me a well-rounded skillset I excel at creating expense reports, supporting high level executives and maintain complete discretion and confidentiality. Please review my attached resume for additional details regarding my most recent experience and career achievements. Thank you for your consideration. Warm regards, Monica Mayen

Timeline

Engineering Resources Project Manager

The Boeing Company
01.2022 - Current

Chief of Staff

The Boeing Company
05.2021 - 01.2022

Executive Office Administrator

The Boeing Company
04.2014 - 05.2021

Sr. Administrative Assistant/Administrative Office Manager

First Industrial Realty Trust
01.2006 - 12.2013

Bachelor of Arts - Business Administration

American InterContinental University

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Monica Mayen