Monica Robles
Hollister,Ca
Overview
20
20
years of professional experience
Work History
Accounts Receivable- Deductions Coordinator
MARTINELLI's
08.2024 - 02.2025
- Deductions Coordinator is primarily responsible for identifying, researching, processing, and resolving customer short payments, claims and deductions
- This includes preparing and posting deductions-related entries in the deduction management system, as well as creating, preparing, and updating deductions reporting, and having an overall understanding of customer deductions
- Job Functions
- Source deduction backup via customer portals, collaboration with sales manager, brokers, and/or other applicable parties
- Analyze deduction backup to determine the deduction reason and classify the expense by type
Accounting/ Certified Payroll
Hildebrand& Sons Trucking Inc
11.2023 - 06.2024
- Invoicing from truck tags received from drivers providing information for Payroll to include # of Hours or Tons & type of material and if Offhaul or Import
- Separated by who was getting paid, driver, subhauler, company
- Invoices sent to Granite Construction to be paid
- Certified Payroll thru LCP & DIR Software
- Balanced Bank Deposits
Accounts Receivable Specialist
Pacific Harvest Seafoods
07.2019 - 07.2023
- Generate and distribute accurate and timely customer invoices
- Post and reconcile customer payments to the appropriate accounts
- Monitor accounts for overdue payments and initiate collection efforts
- Resolve billing discrepancies or issues with customers and internal stakeholders
- Prepare and analyze AR reports for management review
- Process vendor invoices and ensure timely and accurate payments
- Verify and reconcile vendor statements and resolve discrepancies
- Review and process employee expense reports
- Maintain vendor records and manage vendor inquiries
- Prepare and analyze AP reports for management review
Accounts Receivable Specialist (Contract)
Marich Confectionery
02.2019 - 05.2019
- Invoicing- Tennessee Warehouse- Generate and distribute customer invoices accurately and in a timely manner
- Invoicing (lot, tracking info)
- Perform Invoicing for shipping Dept (weights & Cost for International shipping)
- Banking- payments on customer accounts, Deposit, aging /past due
- Daily Composite cash report, General Journal Entries
- Customer Portals- Input Invoices and receive payment remittance
- Monitor accounts for overdue payments and initiate collection efforts
Data Entry OEM
Young’s Market Co.
04.2018 - 09.2018
- Invoicing- credited customers' accounts for: (NOTS)= Not on truck Refusals=customer refuses shipment, BOTS=damaged or broken on truck
- Input a variety of data into the company's databases and systems, including customer information, sales orders, invoices, inventory data, and other relevant data
- Collaborate with other team members or departments to resolve any data-related issues or inconsistencies
- Keep track of inventory using Manhattan software
Receptionist/ Office Coordinator
Kettle Cuisine
08.2017 - 02.2018
- Receptionist duties- answer phone, customer service, data entry (spreadsheet for temp employee’s hours) for Site Director, Safety Manager & Accounting Dept
- Kept track of Production Employees Safety Gear and did Purchase Request
- Coordinate outlook calendar scheduling for office staff and the 3 Board rooms
- Learned how to use View Neo (TV output to be viewed by employees, made slides of information and photos from events)
- Managed the computer screen with the doors incoming and outgoing of all employees or other persons
- Made key card badges and deactivated badges with Evolis software
Office Manager
Acupuncture and Massage Therapy of Hollister
04.2007 - 10.2016
- Oversee and coordinate daily operations of the office, ensuring efficient workflow and adherence to policies and procedures
- Process patient payments, verify insurance coverage, and generate invoices as necessary
- Maintain accurate and up-to-date financial records, including patient accounts, billing, and collections
- Reconcile daily cash and credit card transactions and prepare bank deposits
- Collaborate with the billing department or external billing services to resolve any billing or reimbursement issues
- Handles accounts payable for the clinic and collected payments from vendors
- Address patient inquiries, concerns, and complaints in a timely and professional manner
- Assist in maintaining and updating patient records, HCFA forms including electronic health records (EHR) systems
- Manage incoming and outgoing correspondence, including phone calls, emails, and mail
- Prepare and maintain reports, documents, and files related to office operations
Financial Auditor
Sahent Enterprise- Family Golf Park
12.2004 - 10.2005
- Review and process vendor invoices for payment
- Assist with heavy data entry, accounts payable and receivable: Process vendor invoices, verify accuracy, and prepare payments
- Ensure that expense reports are properly coded and supported with appropriate documentation
- Process approved expense reports for reimbursement
- Reconcile accounts payables sub-ledger with the general ledger on a regular basis
- Use Excel spreadsheets to maintain organization
Education
Medical Office-Billing-Certificate of Achievement - Regional Occupational Training Course
Gavilan College
11.2002
Skills
- Accounts Payable Experience
- General Ledger & Reconciliation
- Accounts Receivables Expertise
- General Journal Entries
- Office Management
- Quick Learner
- Check Runs & Collections
- QuickBooks
- SAP
- Peachtree
- Expense Reports & Invoicing
- Intermediate in MS Excel
- LCP & DIR Certified Payroll
- SAP Software
- INFOR Software
- CD 9 Coding
- Blue Planner
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Timeline
Accounts Receivable- Deductions Coordinator
MARTINELLI's
08.2024 - 02.2025
Accounting/ Certified Payroll
Hildebrand& Sons Trucking Inc
11.2023 - 06.2024
Accounts Receivable Specialist
Pacific Harvest Seafoods
07.2019 - 07.2023
Accounts Receivable Specialist (Contract)
Marich Confectionery
02.2019 - 05.2019
Data Entry OEM
Young’s Market Co.
04.2018 - 09.2018
Receptionist/ Office Coordinator
Kettle Cuisine
08.2017 - 02.2018
Office Manager
Acupuncture and Massage Therapy of Hollister
04.2007 - 10.2016
Financial Auditor
Sahent Enterprise- Family Golf Park
12.2004 - 10.2005
Medical Office-Billing-Certificate of Achievement - Regional Occupational Training Course
Gavilan College
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