Monica Rubio
Secaucus,USA
Summary
Finance professional with extensive experience in overseeing financial operations and strategic planning. Known for fostering collaborative team environments and driving results within dynamic settings. Proven abilities in financial analysis and compliance management, along with strong leadership and adaptability.
Overview
27
27
years of professional experience
Work History
Director of Finance
HEI Hotels & Resorts
03.2024 - Current
- Collaborated with executive leadership team in developing long-term financial goals, ensuring alignment with overall business objectives.
- Streamlined financial reporting processes by implementing more efficient software systems and optimizing data management.
- Optimized cash flow management through diligent monitoring of receivables, payables, and investment activities.
- Analyzed financial statements against forecasts to prepare high-level variance analysis.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Implemented and regularly reviewed financial controls to generate accurate and reliable financial data.
- Established internal audit procedures to validate and improve accuracy of financial reporting.
- Complied with established internal controls and policies.
- Established and checked coding procedures, monitored reports and updated internal files.
Area Director of Finance
Freehand New York / Paramount Hotel (Generator)
07.2022 - Current
- Oversee Freehand NY with 400 rooms, rooftop bar and third-party F&B restaurant, bakery and nightclub / bar financials and a team of four
- Opening team at Paramount hotel with 605 rooms, lobby bar (opening later this year), staff of four and four retail tenants after being closed for two years due to the pandemic
- Weekly cash flow review with Corporate office
- Review weekly payroll for union and non-union team
- Prepared 2023 budgets and update monthly forecast
- Monthly reporting to Corporate office in London and owners
- Review financials monthly with Corporate office and owners
- Approve PO's and invoices electronically for the hotel
- Computer proficiency with Excel, Lucanet, Scansys, Exact, BuyEfficient, Fairmas, Lightspeed, Paycom
Director of Finance
Ace Hotel Brooklyn (Ace Hotels)
09.2020 - 07.2022
- Preopening team for the first Ace in Brooklyn with 287 rooms, F&B outlets and Events Space with 3 team members
- Maintained pre-opening budget and operating budget while hotel was delayed and currently as still not fully open
- Update cash flow daily and meet weekly with ownership for review
- Prepared 2021 and 2022 budgets and update forecast accordingly
- Monthly Reporting to NYC Corporate office and Owners
- Review monthly financials with Owners and Corporate office
- Review and maintain all hotel contracts and licenses
- Approve PO's and invoices electronically for the hotel
- Computer proficiency with Excel, Great Plains, Opera, Squirrel and Concur
Director of Finance
Sister City (Ace Hotels)
01.2019 - 09.2020
- Preopening team for the first Sister City in NYC with 200 rooms and F&B outlets
- Responsible for hiring and training Accounting Department (staff of 3)
- Monitor Cash Flow daily as hotel transitioned from preopening budget to operating budget
- Forecast prepared weekly for NYC Corporate office, Owners and Asset Manager
- Monthly Reporting to NYC Corporate office, Owners and Asset Manager
- Review monthly financials with property team as well as Owners and Corporate office
- Track all hotel contracts and licenses
- Approve PO's electronically for the hotel
- Computer proficiency with Excel, Great Plains, SNT, Lightspeed and Concur
Director of Finance
Hudson Hotel (SBE Entertainment Group)
02.2017 - 08.2018
- Oversee the Accounting Department with a staff of 11 at an 876 room union property
- Cost Control for F&B outlets on property
- Monthly Reporting to NYC Corporate office and reviews with Corporate Executives
- Quarterly Forecast preparation submitted to Corporate office and distribute to Dept
- Heads
- Update Cash Flow weekly to Corporate VP's of Finance and daily at the property level
- Conduct monthly P&L reviews with GM and Department Heads
- Streamlining policies and procedures for all departments
- Approve PO's electronically for the hotel
- Computer proficiency with Excel based programs, SUN Systems, Q&A, CPM, DEPM
- Position eliminated due to hotel purchased by new ownership
Director of Finance
Carlton Hotel (Denihan Hospitality Group)
08.2016 - 02.2017
- Part of the current construction of the hotel as it rebrands to The James NOMAD
- Oversee the Accounting Department with a staff of 3 at a 317 room union property
- Reporting for two ownership groups and the management company
- Completed the 2017 Budget in coordination with the GM and Corporate office
- Monthly Forecast preparation submitted to Corporate office and distribute to Dept
- Heads
- Update Cash Flow Daily to Corporate Controller and GM and tracking of Pre-opening funds
- Conduct weekly labor meetings with Dept
- Heads with union employees
- Attend monthly P&L reviews with GM and Ownership
- Computer proficiency with Excel based programs, Citrix, and Opera
Director of Finance
Innside New York NoMad (Melia Hotels)
07.2013 - 12.2015
- Pre-opening team for the first Melia property in NYC
- Oversee the Accounting Department /IT / Purchasing at a 313 room property
- Responsible for F&B outlets and meeting space
- In charge of all contracts, leases and agreements for initial startup for the hotel
- Review Cash Flow on a daily basis to ensure hotel funds are stable
- Prepare weekly Forecast to the Corporate offices in Miami and Spain
- Closely monitor cost for Hotel and F&B operations
- Attend monthly business reviews with Corporate Officers and VP's of Melia Hotels
- Computer proficiency with Excel based programs, SAP, Micros and Opera
Director of Finance
Viceroy New York
07.2013 - 12.2015
- Part of Pre-opening team for the Flagship property in NYC
- Oversee the Accounting Department /IT at a 240 room Union property
- In charge of all contracts, leases, agreements, and review annually for cost savings
- Review Cash Flow on a daily basis to ensure hotel funds are stable
- Prepare bi-weekly Forecast to the Corporate office and closely monitor budget
- Submit Profit and Loss statement to Corporate Office and Hotel Owners
- Ensure revenue is accurately recorded and review monthly Balance Sheet Reconciliations
- Computer proficiency with Excel based programs, Sage, FRx and Opera
- Other roles held - Assistant Director of Finance
Assistant Controller
Hudson Hotel
09.2008 - 07.2013
- Company Overview: (SBE Entertainment Group)
- Oversee the Accounting Department with a staff of 20 at an 866 room property
- Reporting Departments: Staff Accountant, Payroll, Income Audit, Accounts Payable, Accounts Receivable and General Cashier
- Responsible for all month end reporting
- Produce monthly Forecast and Profit and Loss statement for Executive Committee and Corporate office
- Knowledge of budget process, including food & beverage outlets
- Mentor and develop the staff to reach the next level in their career
- Computer proficiency with Excel based programs, SUN, Q&A, and Epitome
- Recognized as Manager of the 2nd Quarter 2012
- Recognized as Top 20 Manager for the NE Region of Morgans Hotel Group
- Transition the Flagship property with the implementation of the new PMS system (Opera)
- (SBE Entertainment Group)
Assistant Director of Finance
Conrad Miami
06.2004 - 09.2008
- Acting Director of Finance during a 4 month interim
- Manage a staff of 12
- Consistently manage and maintain cash flow levels while meeting payables and long-term liabilities deadlines
- Accurate forecast based on ongoing consumption and expenditures
- Financial reporting to Executive Committee, corporate office and hotel owners within 10 days of closing month
- Completion of all asset, liabilities and bank account reconciliations
- All reconciliations to include current outstanding items
- Monthly reconciliation and payment of all sales taxes
- Responsible for all department employees hiring and promotional reviews
- Recognized as Manager of the 2nd Quarter 2008
- Part of pre-opening team for first Conrad property in the US
- Maintain Accurate tracking of Condo unit placement
- Other roles held - Staff Accountant, Accounts Receivable
Teller
Interamerican Bank
01.1998 - 01.2004
- Efficiently process complex transactions using the computer to enter deposits, payments and withdrawals for personal and business customers
- Accounts Payable
- Produced daily spreadsheet of previous business day revenues
- Processed incoming and outgoing wire transfers for local and international account holders
- Performed financial duties of processing payment for vendors on a monthly basis
Education
B.A. - Environmental Studies
Florida International University
Miami, FL01.2000
Skills
- Cash flow management
- Cost control
- Organizational skills
- Financial reporting and analysis
- Financial statement preparation
- Financial forecasting
Languages
Spanish
Native or Bilingual
Timeline
Director of Finance
HEI Hotels & Resorts
03.2024 - Current
Area Director of Finance
Freehand New York / Paramount Hotel (Generator)
07.2022 - Current
Director of Finance
Ace Hotel Brooklyn (Ace Hotels)
09.2020 - 07.2022
Director of Finance
Sister City (Ace Hotels)
01.2019 - 09.2020
Director of Finance
Hudson Hotel (SBE Entertainment Group)
02.2017 - 08.2018
Director of Finance
Carlton Hotel (Denihan Hospitality Group)
08.2016 - 02.2017
Director of Finance
Innside New York NoMad (Melia Hotels)
07.2013 - 12.2015
Director of Finance
Viceroy New York
07.2013 - 12.2015
Assistant Controller
Hudson Hotel
09.2008 - 07.2013
Assistant Director of Finance
Conrad Miami
06.2004 - 09.2008
Teller
Interamerican Bank
01.1998 - 01.2004
B.A. - Environmental Studies
Florida International University
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