Monica Stevenson
Orange,Texas
Summary
Hardworking in Administrative and Document Control with over 16 years' experience providing thorough and skillful support to senior executives. Well-versed in using problem-solving and organizational skills. Excellent document management and deadline monitoring skills. Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals. An independent and self-motivated professional with strong communication skills; works well independently or on a team.
Overview
22
22
years of professional experience
Work History
Administrative/Buyer Assistant
Echo Maintenance/NES – Motiva
Port Arthur, TX
07.2018 - Current
- · Completed daily reports, tracked vehicle progress in master roster which compiles all the data on all Motivaowned vehicles and equipment.
- · Maintained complete documentation and records of all purchasing activities.
- · Submitted weekly transmittals and invoices that were being billed through Echo.
- · Created and tracked purchase orders in the SAP system ensuring accurate data entry and timely communication with suppliers.
- · Conducted regular audits of departmental budgets, ensuring accuracy while minimizing discrepancies.
- · Efficiently managed monthly work orders and closed them in SAP as jobs were completed.
- · Maintained accurate records of fuel distributed, and customers served to enhance overall productivity of fuel usage inside PAR.
- · Streamlined workflow processes by efficiently managing inventory, ordering supplies, and ordering parts as needed.
- · Enhanced payroll efficiency with meticulous record-keeping and accurate timesheet submissions for all employees in department.
Document Control Lead
Process Technical Services – ExxonMobil
Beaumont, TX
01.2015 - 07.2018
- Compiled and maintained control records and related files to release drawings and engineering documents to manufacturing and other operating departments
- Maintained and posted changes to computerized control records released documents and notified affected departments
- Scanned correspondence, reports, drawings, and other materials to be filed
- Prepared requests for reproduction of documents
- Tracked transmittals of packages that were issued to ensure that they were returned
- Managed inventory and ordered materials and supplies for department as needed
- Organized meetings: scheduled conference rooms, sent meeting invitations, arranged catering, and coordinated materials needed to conduct meeting
- Updated Department organizational charts
- Maintained monthly P-Card and expense reports
- Preformed as the Ergo Contact and evaluated and maintained records of the office ergonomics on all personnel in group.
Administrative Assistant
KBR – DuPont
Orange, TX
12.2010 - 06.2014
- Provided administrative support to the General Foreman and Superintendent
- Structured and maintained a scaffolding data on a daily bases
- Studied methods to improve work measurements, simplify reporting procedures, and performance standards
- Reconciled scaffold information from database and processing reports
- Managed and maintained work orders within SAP Program daily.
EMT-B
Care Ambulance
New Orleans, LA
06.2010 - 12.2010
- Administered first-aid treatment to sick or injured persons before and during transportation to medical facility
- Made decisions based on statements of persons involved, examination of victim or victims and knowledge of emergency medical practice
- Communicated with professional medical personnel at emergency treatment facility to obtain instructions regarding further treatment.
Full-time student
Lamar Institute of Technology
01.2009 - 05.2010
Administrative/Purchasing Assistant
Mundy Companies – DuPont SRW
Orange, TX
03.2008 - 12.2008
- Performed material take offs on drawings to determine what needed to be ordered
- Issued copies of drawing or revisions to each department to complete jobs
- Monitored shipments to ensure that goods came in on time and in the event of problems, traced shipments and followed up on undelivered goods
- Assisted in purchasing the quality materials at the lowest price and in correct amounts.
Secretary
Texas Farm Bureau Insurance
Beaumont, TX
06.2004 - 10.2008
- Processed, prepared, and submitted applications for coverage on new policies
- Modified, updated, and processed existing policies to reflect any change in coverage
- Organized and worked with detailed office records, maintaining files for each policyholder, including policies that were to be reinstated and cancelled
- Processed, prepared, and submitted business, such as submitting applications for coverage for new customers or to third party insurance carriers
- Helped train employees and achieved significant improvements in their productivity.
Secretary
American Real Estate
Nederland, TX
01.2002 - 06.2004
- Maintained records concerned with rental, sale, and management of real estate
- Typed copies of listings of real estate rentals and sales for distribution
- Submitted photographs and descriptions of property to newspaper for publication
- Greeted visitors and callers, handled their inquiries, and directed them to the appropriate persons according to their needs
- Scheduled and confirmed appointments for clients, customers, and supervisors.
Education
Bridge City High School
Bridge City, Texas05.1997
Office Administration -
Lamar Institute of Technology
Beaumont, Texas07.2010
Skills
- Microsoft Word, Excel, PowerPoint, Access
- SAP
- Nexus
- Lotus Notes
- Outlook
- Scaffold Databases
References
References will be available upon request.
Timeline
Administrative/Buyer Assistant
Echo Maintenance/NES – Motiva
07.2018 - Current
Document Control Lead
Process Technical Services – ExxonMobil
01.2015 - 07.2018
Administrative Assistant
KBR – DuPont
12.2010 - 06.2014
EMT-B
Care Ambulance
06.2010 - 12.2010
Full-time student
Lamar Institute of Technology
01.2009 - 05.2010
Administrative/Purchasing Assistant
Mundy Companies – DuPont SRW
03.2008 - 12.2008
Secretary
Texas Farm Bureau Insurance
06.2004 - 10.2008
Secretary
American Real Estate
01.2002 - 06.2004
Bridge City High School
Office Administration -
Lamar Institute of Technology