Monica Vazquez
Union City,NJ
Summary
Experienced administrative professional with over 5 years of progressive experience providing support to senior level executives. Skilled in managing calendars, coordinating meetings, events, and projects. Demonstrated ability to handle multiple tasks in a fast-paced environment. Known for fostering positive relationships internally across all levels of management and externally with visiting clients and business professionals. Proven efficiency in quickly learning and navigating computer software programs and office filing systems.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Senior Administrative Assistant
BNY Pershing
02.2018 - Current
- Administrative support to Managing Director and Chief Technology Officer and their teams
- Calendar Management scheduled internal and external meetings across multiple time zones
- Prioritizing meetings and rescheduling when needed
- Work with other admins to scheduled meetings with other executives across LOB’s
- Booking of international and domestic flights
- Arranged travel, including flight, hotel, and ground transportation bookings for leadership and several team members
- Assist with ad hoc projects such as yearly Hackathon
- Update quarterly Centralized Allocation Reports in Resource Forecast Tool
- Onboard and offboard associates
- Assist with office management issue that may arise
- Managed sensitive information with utmost discretion to maintain confidentiality at all times.
- Contributed to a positive work environment by fostering strong working relationships with colleagues across departments.
- Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
- Acquired proper equipment, refreshments and supplies for meetings.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Volunteered to help with special projects of varying degrees of complexity.
Property Manager
Kocher Construction Co Inc.
09.2010 - 01.2018
- Management of 15 plus Condo Associations and Rental Properties.
- Performed accounting activities, such as preparing check requests, expense reports, purchase orders, and invoices each week.
- Perform office administration and accounting functions including balancing accounts, collecting and recording rental payments.
- Manage office such as ordering supplies and keeping filling system in order.
- Handled tenant complaints promptly and appropriately, calling in repairmen, and other support services.
- Maintained positive landlord-tenant relationships, ensuring clear communication and prompt resolution of any disputes.
- Conducted regular property inspections, identifying areas for improvement and proactively addressing potential safety hazards.
- Followed up on delinquent tenants and coordinated collection procedures.
- Maintained original leases and renewal documents in digital and hardcopy format for property management office.
- Monitored timely receipt and reconciliation of rent collections in accordance with landlord and resident statutes.
- Coordinated with legal counsel to resolve tenant disputes.
Property Manager
Bulin Associates
05.2009 - 08.2011
- Administered operations to handle needs of more than 200 tenants across 25 property units.
- Responsible for dealing with tenant complaints, and ensuring that repairs and maintenance were completed in a timely manner
- Responsible for tenant evictions and attending court with a company lawyer
- Ensuring that properties insurance policies were current and up to date
- Requesting quotes from different contractors and forwarding to bank representatives or mortgagees for approval
- Perform office administration and accounting functions including balancing accounts, collecting and recording rental payments
- Reconciling bank accounts and generating monthly reports.
- Monitored timely receipt and reconciliation of rent collections in accordance with landlord and resident statutes.
- Coordinated with janitorial and engineering staff on maintenance and upkeep.
- Coordinated with legal counsel to resolve tenant disputes.
- Kept properties in compliance with local, state, and federal regulations.
- Monitored and tracked payments and expenses, providing timely and accurate financial reports.
- Communicated effectively with owners, residents, and on-site associates.
- Administered operations to handle needs of more than 200 tenants across 25 property units.
Education
MBA - Finance
Saint Peter's University
Jersey City, NJ02.2024
Bachelor of Arts - Business Administration
New Jersey City University
Jersey City, NJ05.2011
Skills
- Proficient in Microsoft Office
- Confidentiality and Discretion
- Travel Coordination
- Scheduling and calendar management
- Office Administration
- Data Entry
- Quickbooks
- Fluent in Spanish
Certification
- New Jersey Real Estate Salesperson – On Referral
- New Jersey Notary Public
Timeline
Senior Administrative Assistant
BNY Pershing
02.2018 - Current
Property Manager
Kocher Construction Co Inc.
09.2010 - 01.2018
Property Manager
Bulin Associates
05.2009 - 08.2011
MBA - Finance
Saint Peter's University
Bachelor of Arts - Business Administration
New Jersey City University
- New Jersey Real Estate Salesperson – On Referral
- New Jersey Notary Public
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