MONICA WILLIAMS
Elkhorn,NE
Summary
Detail oriented and experienced payroll professional seeking a payroll position. Leveraging 25+ years of experience and leadership abilities to contribute to business success by delivering accurate and fully compliant payroll to employees. Capable payroll leader with expertise in multiple HRIS systems, time keeping maintenance, audits, and program implementations. Skilled at training and mentoring team members to maximize productivity, reduce errors and increase satisfaction. Dedicated to drive maximin department efficiency by streamlining processes and working with departments to avoid pitfalls. Familiar with applicable compliance requirements, tax code and employment law. Excellent relationship-building, communication, and planning skills.
Overview
25
25
years of professional experience
Work History
Payroll Supervisor
NTT Security
06.2018 - 05.2023
- Managed payroll data entry and processing for 650+ employees to comply with predetermined company guidelines.
- Processed payrolls on bi-weekly basis including special runs for bonus payments, final pay based on state law, and tax adjustments.
- Processed shadow payrolls for Japan employee receiving earnings in US and Japan.
- Worked closely with Ernst and Young related to gross up payrolls.
- Supervised one Senior Payroll Administrator, in providing excellent payroll processing skills, counseling, audit procedures, and customer service to employees requiring assistance related to check and benefits issues.
- Maintained payroll guidelines by writing and updating policies and procedures.
- Worked closely with Human Resources, Benefits and Finance to resolve issues, improve operations, and provide exceptional customer service.
- Updated employee files with details related to changes in labor costing, pay rates, address, taxes, or salary levels.
- Reviewed personnel records to determine accuracy of names, rates of pay, labor departments, taxes, and occupations of new hires.
- Calculated salaries, retroactive adjustments, overtime, bonus, vacation, termination, and garnishments.
- Maintained direct deposit accounts for all employees.
- Verified accuracy of hourly employee time records against employee schedules, including shift premium differential, and on call pay.
- Confirmed employee and manager approvals related to period time records.
- Set up and linked benefits and deduction modules, including employer cost of benefits related to Group Term Life, Life, Long Term Disability, Medical, and Short-Term Disability.
- Reviewed and maintained accurate ACA reporting.
- Processed payroll and calculated deductions, accurately, to secure payment tractability's.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Directed semi-monthly meetings prior to closure of each payroll, with Benefits and HR staff to identify missing items and alleviate ongoing issues.
- Developed team communications and information for Payroll review meetings.
- Developed reports by compiling data for earnings, taxes, deductions, nontaxable wages, disability, and leaves.
- Reconciled benefit billings against payroll deductions and worked with vendors related to enrollment updates and credits.
- Maintained employee confidence and protected payroll operations by keeping all information confidential.
- Managed quality assurance programs including on site evaluations, internal audits, external audits, and customer surveys.
- Maintained professional and technical knowledge by attending educational workshops, reviewing tax and professional publications, establishing personal networks, and participating in professional memberships.
Payroll Manager
Ho-Chunk Inc
10.2013 - 06.2018
- Managed performance of 3.5 staff for multi-state, semi-monthly, payroll processing of 600-1000 government contract employees in USA and overseas for ten companies.
- Provided expert knowledge in DOL and IRS regulations as applicable to payroll functions.
- Ensured compliance with DCAA time keeping regulations.
- Calculated foreign conversion of taxes to Dinar and processed required reporting for third-party vendor to support payment and filing requirements.
- Reconciled and processed quarterly fringe payments for eligible employees, based on SCA contract requirements.
- Reconciled labor posting and earnings statements to ensure accurate billing to government and cost accounting based on FAR (Federal Acquisition Regulation).
- Oversaw accuracy and flow of labor and payroll postings to general ledger, working closely with accounting team with payroll related research to close open items.
- Registered with states, and locals, related to new business registrations.
- Reconciled impounded taxes, invoices, and credits for taxes to assist in accurate postings to general ledger.
- Worked closely with HR department to ensure compliance with SCA (Service Contract Act) wage determination laws.
- Created, utilized audits and spot checked to ascertain that payroll distributions were accurate, prompt and adhered to government regulations.
- Recommended and assisted in developing and implementing new and/or revised company policies and forms.
- Established comprehensive processes and procedures to ensure efficient processing.
- Created and managed regular preparation of relevant management and accounting reports, including semi-monthly, monthly, quarterly, and year end reporting.
- Audited W-4's, wages and tax reports, and year to date earnings and deductions.
- Assisted benefits department with systems requirements to meet ACA audit and reporting guidelines.
- Supported internal and external auditors by providing documents and other payroll related reports.
- Assisted with implementation of Payroll, Time and Attendance, and Cost Accounting systems.
- Reviewed and maintained HRIS and T&A systems to achieve alignment with other departmental needs.
- Created and maintained compliance for unclaimed property research and reporting.
- Facilitated technical, procedural assistance and training to employees and staff.
HRIS Analyst / Trainer/ Leave Specialist / Payroll Supervisor
Consolidated Container Co., LLC
10.2003 - 07.2013
- Oversaw and supervised multi-state biweekly and weekly payroll processing for 3000+ employees in 28 states and 65 locations.
- Processed Canada Payroll for 25-30 employees bi-weekly, including maintaining retirement savings, completion of tax filings and T4's.
- Coordinated and processed company acquisitions.
- Maintained databases and internal payroll processing functions within HRIS and T&A systems.
- Maintained security for various databases.
- Updated HRIS and T&A programs to comply with Union CBA's.
- Created imports for mass entry of new hires, earnings, deductions, and master file changes/updates.
- Created and maintained employee PTO program and accruals.
- Initiated changes and updates to comply with PA ACT32, ACA and other Federal and State requirements.
- Primary resource to create various SQL, Crystal and Ad Hoc reports for internal and external audit and review.
- Set up new facilities, state, and local taxes, pay codes, deductions, and additional database fields.
- Initiated, maintained, and monitored employee leaves and processed disability payments in accordance with FMLA laws, and company policy.
- Acted as liaison for Company with payroll tax filing agency for federal, state and local tax filings.
- Developed, documented, and implemented standard and compliant HR/Payroll internal process controls.
- Responsible for payroll system updates, completing and processing annual merit increases, year-end, and W-2 audit and processing final payrolls.
- Closely monitored performance of staff to ensure procedures and delivery guarantees are met and employee paychecks were timely and accurate.
- Collaborated with Finance and Human Resource personnel on pay data file maintenance, data integrity, exception processing, account discrepancy reconciliation, payroll funding, and external auditors.
- Focused on process improvements to ensure efficiency through automating functions.
- Created audits to ensure integrity of multiple databases.
- Maintained high standards for discretion and confidentiality; proven commitment to complete regulatory compliance, integrating changes and new regulations as appropriate.
- Identified resources needed and assigned individual responsibilities.
- Assisted in managing day-to-day operations of team.
- Assistant to IT team located out of state to maintain computers and servers on location.
Education
Accounting, Biology, Psychology, and Chemistry -
Grandview College
Skills
- Ceridian, ADP (WFN), Paycom, Abra, Solomon III, Symphony, and Cyborg HRIS products, MAS90
- Ceridian, ADP, Kronos, Deltek and Datamatics T&A products
- Deltek GCS Premier, and Cost Point
- SQL, Adhoc, Crystal, Revelation, BJS/TRS Reporting, Microsoft SQL
- Office 365, Office (93-2019)
- Resolving discrepancies/audits
- Compliance/Tax Law Understanding
- Union Labor
- Payroll Policies and Procedures
- Multi-State Payrolls
- Upgrading Systems
Timeline
Payroll Supervisor
NTT Security
06.2018 - 05.2023
Payroll Manager
Ho-Chunk Inc
10.2013 - 06.2018
HRIS Analyst / Trainer/ Leave Specialist / Payroll Supervisor
Consolidated Container Co., LLC
10.2003 - 07.2013
Accounting, Biology, Psychology, and Chemistry -
Grandview College
Affiliations
American Payroll Association Member
Elkhorn Eagles 3943 - Trustee
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