Monica Chavez, SHRM-SCP
Charlottesville,VA
Summary
Human Resources Manager with strategic experience across the full HR function, with a diverse background in accounts payable, P&L management, and operations. Adept in both "Department of One" roles and corporate/university environments, whose skill set offers a unique cross-functional perspective supporting financial and operational efficiency while aligning HR initiatives with organizational objectives.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Human Resources Manager
Virginia Veterinary Specialists
09.2024 - Current
- Department of One responsible for the full HR function, directly reporting to the Executive Director and contributing strategically to ensure HR initiatives align with organizational objectives
- Implement and enforce company policies and protocols that align with the company's mission, vision, and core values
- Collaborate with supervisors and team leads to ensure timely completion of annual performance reviews, Performance Improvement Plans (PIPs), training programs, and continuous learning initiatives that pertain to professional development and succession planning
- Organize and manage activities through the Employee Engagement Committee to ensure continuous improvement in employee relations and a positive company culture in an industry where low morale and high turnover are prevalent
- Implemented an HRIS system that streamlined the administrative processes of the employee lifecycle, payroll, time and attendance, etc., while decreasing the annual cost by over $20k
- Create and manage employment job ad content, screen resumes, perform initial interviews in conjunction with the department supervisor, prepare offers of employment and job descriptions, maintain DEA screening and background check compliance, and complete the hiring and initial onboarding of new hires
- Process bi-weekly payroll for a company of 75+ employees, administer and shop for benefit plans during mid-year open enrollment, manage earnings and deductions, and regularly audit total rewards to ensure competitive compensation and benefits
Accounting & Human Resources Manager
Oakhurst Inn - Charlestowne Hotels
03.2023 - 10.2024
- Created an Onboarding Program to ensure new hires have a positive first-day experience, which improved employee retention and file accuracy, and was adopted portfolio-wide to all 60+ Charlestowne Hotels properties
- Worked in conjunction with the General Manager and Leadership Team to ensure consistent coaching, counseling, and employee development, and mediate conflict to achieve the most appropriate outcome for both the employee and the company
- Maintained up-to-date job postings, pre-screen applicants, send offer letters and background checks, and communicate with department heads to schedule start dates
- Entered all invoices into the M3 Accounting software under the proper vendor and GL code
- Collaborated with department heads to adjust spending and labor based on business needs
- Oversaw month-end financial reporting to assist the Corporate Accountant in finalizing the P&L
- Continued all responsibilities as listed under the Administrative Assistant role
Administrative Assistant
Oakhurst Inn - Charlestowne Hotels
07.2022 - 03.2023
- Served as the hotel's primary point of contact for onboarding, employee relations, terminations, benefits, and payroll, while maintaining consistent communication with the corporate Director of HR
- Recorded the daily sales, balanced credit card settlements, and made cash deposits for the hotel and restaurant operations
- Oversaw weekly scheduling for a team of 50+ employees, processed PTO requests, and answered all questions regarding benefits eligibility and enrollment
- Maintained associate personnel and confidential files, fielded associate questions and requests, and completed wage and employment verification
- Implemented an Employee Appreciation Program and planned recognition events and activities
Assistant Equipment Manager
University of Louisiana-Monroe
02.2021 - 03.2022
- Recruited and managed a team of 15+ student-workers, coordinating their class schedules with practices, games, and events, and processing payroll through the University Banner system
- Assisted in creating the annual football equipment budget, maintained relationships and consistent communication with vendors, and placed orders for equipment and apparel for a team of 150+ players, coaches, and staff
- Organized, assembled, and maintained all football equipment and assisted with other sports in equipment management, including basketball, softball, baseball, and soccer
Video Coordinator
Newberry College
06.2018 - 12.2018
- Seasonal employee responsible for photographing and filming all games and practices for the NCA football program, while managing a team of 6 video students
- Imported, intercut, uploaded, and scored coaches' film via Hudl within two hours of event completion
- Created weekly graphics and videos for social media highlights using Adobe Creative Suite
Assistant Video Coordinator
Furman University
07.2017 - 03.2018
- Seasonal employee responsible for filming end zone and sideline angles for coaches' film review and assisting the Video Coordinator in importing, editing, and transferring film using DVSport
- Lead a team of 6 video students, and maintained all equipment used to record and view film
- Assisted the Director of Operations with game day events and organizing travel for a team of 150+ players, coaches, and staff
Education
Associate of Arts - Psychology
Liberty University
Lynchburg, VASkills
- Talent Acquisition
- Total Rewards
- Benefits Administration
- Payroll Processing
- Strategic HR Policy
- Employee Engagement
- Performance Management
- Training and Development
- HRIS: Paycom, Rippling, Paycor, Efficenter
- ATS: Indeed, LinkedIn, TalentReef
- Compliance: E-Verify, AssureHire
- Accounting: M3 Account Core, Profitsword P&L Management
Certification
- SHRM - Senior Certified Professional, Society for Human Resource Management
- Notary Public, Commonwealth of Virginia, 04/30/28
Timeline
Human Resources Manager
Virginia Veterinary Specialists
09.2024 - Current
Accounting & Human Resources Manager
Oakhurst Inn - Charlestowne Hotels
03.2023 - 10.2024
Administrative Assistant
Oakhurst Inn - Charlestowne Hotels
07.2022 - 03.2023
Assistant Equipment Manager
University of Louisiana-Monroe
02.2021 - 03.2022
Video Coordinator
Newberry College
06.2018 - 12.2018
Assistant Video Coordinator
Furman University
07.2017 - 03.2018
Associate of Arts - Psychology
Liberty University
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