MONICA M WALBERG

Contract position with Wine manufacturer and Distributor

• Audited and reconciled Balance Sheet accounts from 2018 to 2021. Created journal entries to correct all errors.
• Responsible for current monthly reconciliation of balance sheet accounts and created summaries for month end closing.
• Prepared monthly journal entries and updated general ledger with entries.
• Set up new production account for purchase of new winery brand.
• Created spreadsheet to track monthly Marketing Accruals and verified according to monthly plan. Streamlined best practices for processes.`
• Monitored Prepaid expense accounts and invoices on monthly basis. Reconciled for discrepancies and resolved variances.
• Took over compliance division for 4 entities (Wholesale, Argyle, Markham, and MacRostie brands) and worked closely with both internal Sales Team and outside Distributors for products.
• Coordinated with outside Compliance companies for License applications on both Federal and State levels
• Registered all new product setups, including label registration, and developed tracking spreadsheets to ensure quality control of all wine requirements to check adherence with federal and state regulatory requirements.
• Identified potential areas of compliance vulnerability and risk to develop and implement corrective action plans.
• Improved company policies for compliance standards to outline ethical and efficient procedures.
• Collaborated with sales, operations. and marketing departments to prepare and execute additions of new wine products.
• Built 2-person compliance team to address compliance program quality and provide operational support to management.
• Enhanced regulatory, strategic and operational performance to keep in alignment with deadlines.
• Reviewed communication procedures for compliance with applicable laws and guidelines with upper management.

Union Excavating Contractor providing advanced construction knowledge, experience, and service across Midwest region.

• Hired in June to audit and correct prior six months of Accounting transactions while moving forward with current entries.
• Tracked and processed union and office payroll on weekly basis
• Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
• Revamped union payroll tracking spreadsheets, creating more accurate numbers for weekly payroll processing for 7 different union entities.
• Oversaw accounts payable and receivable operations for 5 separate companies with $300K + in monthly expenses.
• Prepared external audit documentation and financial reports for five companies with more than $30 million in yearly revenue.
• Used Sage for Construction and Liberty Reports to prepare external audit documentation and financial reports to assist management in operational planning and key decision making.
• Prepared balance sheets, cash flow reports and income statements on monthly basis.
• Managed fixed assets and maintained monthly depreciation spreadsheets with over 200+ pieces of equipment tracking through five companies.
• Created 50+ journal entries, reconciliations and account analysis to prepare monthly financial documents and general account management for owners and outside CPA .
• Continuously improved accounting function, including team development, resource allocation, budget management, and company-wide cost savings opportunities
• Processed new hire paperwork and submitted documentation to Federal and State agencies for all new employees.
• Completed year-end close processes and submitted to outside CPA through effective supervision financial functions and regular treasury transactions.
• Performed routine closings, maintained clean, accurate and accessible records and kept close eye on transaction updates throughout each quarter.

Union Contractor providing advanced electrical knowledge, experience, and service across Midwest region.

• Managed weekly processing of three multi state payrolls – for 200-300 Union and Non-Union employees with recent addition of FFCRA payroll for COVID 19 using Sage for Construction software
• Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database
• Managed and reconciled health care benefits, tax contributions and retirement accounts to facilitate large-scale account reconciliations
• Processed Garnishment and Tax Liens which included weekly processing and payments. Communicated with state and Federal agencies when needed
• Calculated and submitted payment for weekly payroll taxes to Federal, States and Local Agencies
• Responsible for overseeing weekly Certified Payroll reporting and processed as backup when needed
• Prepared and paid Monthly, Quarterly and Year end taxes for two companies and General Ledger entries required
• Prepared monthly Labor Union Reports and payments which included tracking of Fringe Benefits to four unions
• Applied knowledge of regulations, employment law and tax code to keep operations in compliance with applicable standards
• Investigated payroll variances and employee claims to resolve discrepancies and balance financial records and offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies
• Maintained employee confidence and protected payroll operations by keeping information confidential and responded to employee questions and requests for information in timely and knowledgeable fashion
• Calculated and processed year-end W-2’s, W-3's, 1099’s and Affordable Care Act reporting
• Handled New Hiring procedures for new employees for both Office Staff and Union Field employees. Updated and adjusted employee tax status along with information regarding withholding when needed
• Worked closely with Estimating Department on new jobs awarded for Service and Construction Divisions - verified calculations and entered in Job Costing database

Manufacturer and Distributor of wide variety of mechanical and electronic devices to measure and control pressure, level, temperature and flow.

• Performed initial client assessment and analysis to begin research process for new account setups for domestic and international customers. Responsible for calculating credit worthiness of new customer applications and continued evaluation of current customers credit status. Responsible for credit and collections of over 28,000 customers and reported directly to CFO
• Maintained balancing of bank accounts monthly
• Worked closely with bank on all Letters of Credit issued for international customers and processed all documentation
• Worked in tandem with Regional Sales Managers and Inside Sales Reps on both domestic and international customer accounts to negotiate payments and verify account reconciliations
• Supported Chief Financial Officer with daily sales figures
• Developed e-filing system for paper documentation which reduced paper consumption by 90%
• Obtained all sales tax documentation from customers for local, state and federal agencies

3rd Party Logistics Company

• Responsible for daily invoicing of large 3rd Party Logistics clients
• Handled large volume clients up to 10,000 invoices weekly
• Brought in to train with and replace current Invoicing Manager who was transitioning to new position.
• Developed rapport with clients and vendors to cultivate loyalty and satisfaction.
• Executed billing tasks and recorded information in company databases.

Manufacturer and Distributor of Cargo Control Products Used in the Trucking Industry- World Headquarters

• Managed all aspects of office operations with staff of nine, with responsibility over purchasing of inventory, tracking incoming product, invoicing, collections, payroll, and accounts payable, as well as overall office efficiency.
• Created Inventory Reports to track inventory daily to ensure ordering of product in timely fashion.
• Recommended and evaluated all purchases of capital equipment.
• Maintained daily communications with overseas factories to ensure movement of product ordered within contract obligations.
• Worked directly with domestic vendors on procurement of both inventory and office supplies.
• Designed overseas tracking system for incoming containers of product and worked closely with freight forwarders on receiving.
• Analyzed yearly printing needs and purchased equipment to reduce outsourcing printing costs by 45%.
• Implemented outgoing shipment verification process and reduced shipping errors by 60%.
• Performed all accounting functions for month end including all journal entries and General Ledger Reconciliation.
• Finalized Balance Sheet and Income Statement Reports monthly.
• Approved all invoicing for both Payables and Receivables daily.
• Accurately managed processing and payroll distribution for up to 35 employees on bi-monthly basis, and monthly commission-based payments to 15 rep groups for 45 sales reps.
• Reconciled three bank accounts monthly and worked directly with CEO to prepare monthly statements for accountant and financial institution.
• Managed all Human Resource issues including employee hiring and firing and maintained all benefits packages for all employees.