Monique Fuentes

Project Accountant

• Managed project budgets, ensuring alignment with financial forecasts and organizational goals.
• Conducted monthly reviews of general ledger and job cost to ensure financial accuracy.
• Review monthly financial statements for multiple entities
• Prepare documents to coordinate construction loan draws with bank Loan Officer representative
• Cash Management for multiple entities
• Review, code and process high volume invoices an purchase orders for multiple entities
• Set up new Vendors
• Process monthly check runs including joint checks for multiple entities
• Correspond with vendors to ensure accurate accounting records
• Maintain and request proper Insurance Certificates (COI) from Subcontractors
• Comply with Prelim requirements

AP Specialist

• Manage the full cycle of Accounts Payable, including matching, coding and processing all Corporate invoices and utility billing
• Data entry
• Reconcile bank statements for multiple entities
• Reconcile Petty Cash and Credit Card statements
• Process weekly check runs
• Enter cash receipts into Quicken
• Research and resolve invoice and payment discrepancies
• Obtain W-9s and maintain accuracy of vendor list
• Prepare and make weekly bank deposits
• Various administrative/clerical duties
• Filing documents and scanning documents to files
• Receive and distribute weekly mail
• Maintain office supply inventory and order as needed

• Manage the overall accounts payable process which includes receipt of invoices, assign general ledger account numbers, obtain authorized approvals, input invoices into accounts payable system, price check all invoices and adjust as needed on a daily basis
• Reconcile and process credit card statements monthly and maintain petty cash
• Process weekly check runs and submit to company personnel for approval
• Complete credit application, set up and contact Subcontractors regarding expired Insurance Certificates and Contactor's License
• Research accounts payable issues, including reconciliation of vendor statements for month end close
• Submit garnished wages to outside Agencies, prepare and send the annual 1099 tax form
• Assist payroll department as time allows

• Coordinated office operations, enhancing workflow and efficiency
• Managed scheduling and calendar organization for executives, ensuring optimal time management.
• Data Entry
• Maintained filing systems, improving document retrieval speed and accuracy.
• Create and maintain customer files
• Maintain and manage office supplies
• Generate invoices, audit invoices, and research discrepancies
• Process weekly check runs, update company check book daily and apply debits
• Reconcile credit card statements

• Prepar and processed shipping loads for multiple carriers
• Generate Bill of Lading invoices and print out product labels
• Verifying accuracy of inventory against purchase orders.
• Maintained accurate shipping documentation and ensured compliance with company policies.
• Contact Pier 1 Import stores to insure deliveries arrive on time
• Resolve issues/complaints with deliveries
• Process, audit and file paperwork
• Discrepancy research

• Schedule appointments, meeting, made travel arrangements and reservations
• Controlled and paid all office expenses according to budget
• Cell phone distribution and managed inventory
• Ordered/managed office supplies and company uniforms
• Reconcile credit card statements
• Processed mileage reimbursements
• Perform weekly payroll timesheet audit, verify calculations including salary rates and deductions

• Managed accounts receivable/payable
• Generate invoices and managed billing inquiries to ensure timely payments.
• Verified billing data for accuracy, reducing discrepancies in accounts receivable.
• Create and maintain customer files
• Set up jobs in system
• Audit and manage WIP
• Manage contracts and open purchase orders
• Credit and collections
• Customer relations and lien releases

• Receive company merchandise accurately and research discrepancies
• Process and file receiving paperwork
• Schedule incoming shipments
• Manage damaged merchandise claims, package damage for return and process return to manufacture paperwork
• Enforcement of corporate security policies to insure reduction of shrink