Moshin Alfaz Dean
Folsom,CA
Summary
Multi-talented and collaborative Administrative Manager focused on business efficiency and operational improvements. Dedicated, hard-wroking, honest, committed and decisive leader with strategic and forward-thinking mindset offering more than 16 years of experience. Analytical problem-solver and persuasive communicator with talent for creative solutions.
Overview
16
16
years of professional experience
Work History
Operations and Administration Manager
New Mart Auto Sales Limited
Suva, Fiji
01.2013 - 01.2024
- Overall operational and administrative management of the logging, saw milling, export and spare parts business with 5 direct reports and 70 plus staff in total across operations and finance and accounting.
- Solely responsible and led all export sales co-ordination with duties including timely assignment of containers/consignment, customs and shipping documentation and liason plus all logistical co-ordination.
- Overall responsibility of statutory tax compliance - Vat return review and lodgment with the Fiji Islands and Revenue Services, submission of superannuation fund details and payment obligations.
- Oversight including payroll preparation and accuracy of weekly and monthly salaries and wages with data reliability and storage of all payroll related information.
- Key contact for all payroll related matters and pay discrepancies and conflict resolution
- Daily Cash flow management and monthly and long term cash forecast by ensuring timely and accurate accounts payable processes, payments and controls and efficient accounts receivable management.
- Review of bank reconciliation accuracy and timeliness including review of unpresented cheques and daily deposits (also ensuring daily sales were reconciled)
- Improved internal controls around inventory management and sales reconciliations. Evaluated and implemented new systems and procedures/policies.
- Responsible for efficient and cost effective procurement of key operating materials and all consumables including all supplier pricing and service delivery negotiations.
- Coordinated all staffing and recruitment requirements and processes including interviews, confirmations, on-boarding.
- Streamlined office processes and procedures to boost profits and productivity and facilitate continuous improvements.
- Organized office operations and procedures, including filing systems, record keeping, data entry, mail distribution and other clerical services.
- Supervised daily operations of the administrative team to ensure timely completion of tasks.
- Maintained an accurate database of company documents such as contracts, invoices, vendor agreements .
- Provided guidance to staff on administrative issues such as payroll processing, employee benefits administration.
- Monitored inventory levels of office supplies ensuring adequate stock at all times.
- Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
- Reviewed debtors ageing on a weekly routined basis to ensure debtor ageing was in line with company policies.
- Led accounts receivable collections and escalations further to legal proceedings in the event of defaults (debt recovery).
- Actively participated in weekly meetings with senior management to discuss progress towards goals.
- Resolved complex problems related to administrative processes in a timely manner.
- Understood and followed oral and written directions.
Payroll Manager and Accounts Executive
Newmart Auto Sales Ltd
01.2012 - 01.2013
- Calculated and processed payroll for over 70 employees on a weekly basis.
- Verified accuracy of employee hours worked, pay rate changes, deductions, bonuses, and other payroll data.
- Resolved discrepancies between payroll records and timekeeping systems.
- Provided technical support to staff members regarding the use of the payroll system.
- Maintained detailed records of all wage calculations and deductions.
- Reviewed timesheets for accuracy before submitting them to accounting department.
- Processed requests from employees related to direct deposit enrollment or address changes.
- Performed quality checks on final payrolls prior to their transmission or distribution.
- Managed payroll for temporary, hourly and salaried employees.
- Calculated overtime, vacation sick hours and other categories of time.
- Produced and filed payroll reports every week.
- Managed relationships with tax authorities, bankers and auditors.
- Reconciled bank accounts on a monthly basis to ensure accuracy of records.
- Maintained up-to-date vendor contracts and agreements as well as other documentation related to accounts receivable and payable activities.
- Processed payrolls accurately and efficiently while ensuring compliance with all applicable laws and regulations.
- Performed month-end closing activities such as journal entries, accruals, reconciliations.
- Monitored credit limits for customers and maintained detailed records of payments received.
- Reached out to customers to assess satisfaction levels and current needs.
Senior Accounts Clerk and Administration Officer
Newmart Auto Sales Ltd
11.2009 - 12.2011
- Identified and resolved discrepancies in accounts, invoices, and statements.
- Maintained accurate records of financial transactions.
- Reconciled bank accounts on a daily basis.
- Processed customer payments accurately and promptly.
- Performed month-end closing procedures, including journal entries and reconciliations.
- Assisted with the preparation of budgets and forecasts.
- Implemented internal controls to ensure compliance with accounting regulations.
- Ensured accuracy of vendor invoices before payment processing.
- Managed accounts payable and receivable functions effectively and efficiently.
- Reviewed expense reports for accuracy prior to processing reimbursement requests.
- Tracked expenses against approved budget allocations.
- Provided assistance with tax filing requirements throughout the year.
- Coded invoices and other records to maintain organized and accurate records.
- Prepared weekly payroll for team of salaried and hourly employees.
- Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Matched orders with invoices and recorded required information.
- Checked postings and documents for correctness, accuracy and proper coding.
- Supervised subordinate staff in carrying out daily duties and activities.
- Performed background checks on prospective employees prior to hire date.
- Reviewed employee performance evaluations for accuracy and completeness.
Cashier & Accounts Clerk
NewMart Auto Sales Ltd
02.2008 - 11.2009
- Timely processing accounts payable invoices
- Timely processing of sales invoices
- Cash balancing
- Debt collection
- Supervise sales and customer service team
- Bank reconciliations
- Supplier account reconciliations
- Regulatory liaisons and all other external party correspondences
- Responsible to draft letters for Director's of the organisation
- Operated cash register efficiently and accurately, processed payments by cash, check, credit card, gift card or automatic debit.
- Greeted customers and answered any questions they had about the store's products and services.
- Processed returns and exchanges of merchandise in accordance with store policies.
- Balanced daily transactions on a computerized point-of-sale system.
- Assisted customers over the phone regarding store operations, product information and order placement.
- Maintained cleanliness of checkout area including countertops, registers, windowsills and floors.
- Reconciled transactions at end of shift using appropriate forms and reports to verify accuracy of transactions.
- Identified discrepancies between actual count and register balance; made corrections accordingly.
- Followed company security procedures for handling large sums of money.
- Accepted cash and credit card payments, issued receipts and provided change.
- Operated cash register or POS system to receive payment by cash, check and credit card.
- Performed other duties as assigned by management.
- Worked closely with front-end staff to assist customers.
Education
Bachelor of Arts - Banking And Finance And Information Systems
The University of The South Pacific
Suva,Fiji04-2010
Skills
- Relationship Building and Management
- Operations Management
- Strong Analytical Thinking and cost benefit analysis
- Vendor & Supplier Management
- Staff Management
- Accounts receivable and collections skills and customer management
- Analytical Skills
- Client Service
- Disciplined Leadership
- Sales Operations
- Business Planning and Strategy and revenue generation
- Process Change & Implementation
- Business Generation
- Decision-Making Capabilities
Accreditations Licenses
- Driver’s License
- PSV License (Taxi)
- Defensive Driving Certificate
Education Achievements
- 1995 - 2001, Suva Muslim College, Arts - Accounting, Computer, Foods
- Fiji School Leaving Certificate
- Fiji Seventh Form Examination Certificate
- University of the South Pacific, Bachelor of Arts - Majors Banking and Finance and Information Systems
Personal Information
- Place of Birth: CWM Suva
- Date of Birth: 05/20/83
- Marital Status: Married
References
- Saizad Mohammed, Director, Newmart Auto Sales Pte Ltd, Phone+679 9921886
- Azhar Mohammed, Director, Newmart Autos NZ Limited, Phone +64211780818
- Feroz Mohammed, Director, Newmart Auto Sales Pte Ltd, Phone+679 7070386
Hobbies and Interests
- Soccer
- Watching movies
- Meeting new people
- Swimming
- Travelling
Affiliations
Enjoy soccer, volleyball, badminton and watching movies, learning about new technology
Languages
English
Full Professional
Hindi
Professional
Accomplishments
- Led the company to be nominated for and winning the Exporter of the Year Award in the category Prime Ministers Awards in 2015 at the Fiji Exporter of the Year Awards
References
References available upon request.
Timeline
Operations and Administration Manager
New Mart Auto Sales Limited
01.2013 - 01.2024
Payroll Manager and Accounts Executive
Newmart Auto Sales Ltd
01.2012 - 01.2013
Senior Accounts Clerk and Administration Officer
Newmart Auto Sales Ltd
11.2009 - 12.2011
Cashier & Accounts Clerk
NewMart Auto Sales Ltd
02.2008 - 11.2009
Bachelor of Arts - Banking And Finance And Information Systems
The University of The South Pacific
Similar Profiles
Christian HurlockChristian Hurlock
Commercial Manager/Commercial Sales/ Commercial Driver at AutoZone Auto Parts/ US Auto SalesCommercial Manager/Commercial Sales/ Commercial Driver at AutoZone Auto Parts/ US Auto Sales
Sarah WilsonSarah Wilson
Auto Body Technician at Dwayne Doza Auto Body And Auto SalesAuto Body Technician at Dwayne Doza Auto Body And Auto Sales
Jose CruzJose Cruz
Service Writer at Parker Auto Sales/Green Light AutoService Writer at Parker Auto Sales/Green Light Auto
Joseph WhitbyJoseph Whitby
Games Recreation Lead II at Parks and Recreation Department, City of FolosmGames Recreation Lead II at Parks and Recreation Department, City of Folosm
Chintan JoshiChintan Joshi
SAP FICO Architect – Support & Innovation at Pacific Coast Building ProductSAP FICO Architect – Support & Innovation at Pacific Coast Building Product