GINA MARIE ROTH
Fort Worth,TX
Summary
Dynamic Executive Assistant with extensive experience at Raytheon, specializing in event coordination and training material development. Demonstrated ability to manage complex schedules and create impactful presentations, resulting in improved team productivity. Recognized for exceptional organizational skills and attention to detail. Proficient in Excel and skilled in problem-solving.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Training Center Executive Assistant
Raytheon
06.2017 - 01.2020
- Managed training center reservations, ordered supplies as needed, coordinated events for multiple classes.
- Updated class information in LMS, along with billing, keeping track of attendance, and followed procedures for 'graduating' students.
- Helped create new class programs, creating training materials, setup, and supported class for the duration.
- Assisted teachers with running programs.
- Helped facilitate symposiums, lectures, and high-level meetings with Raytheon corporate leaders.
- Created meeting websites and Symposium websites in Meeting Smart.
- I have created many different excel spreadsheets over the years to keep their data in one place.
- Created fliers and other documents in Word.
- Liaison between IT and or A/V teams.
- Created detailed work orders for onsite union movers.
Remarketing Assistant
Enterprise Rent-A-Car/ EAN Holdings
03.2013 - 05.2017
- Support both the Remarketing and Sales Team with various duties.
- Answer and direct phone calls to proper employees.
- Edit and create reports for various departments.
- Established and maintained document system and filing.
- Prepare correspondence, presentations and support documents as needed.
- Receipt checks and payables, scan, log checks into the company accounting software.
- Work with dealerships and vendors for vehicle maintenance and sales.
- Order and restock supplies for office.
- Create and manage facilities requests, equipment updates, and repairs when necessary.
Executive Assistant
Enterprise Rent-A-Car/ EAN Holdings
03.2013 - 05.2017
- Worked for the Regional Vice President updating and creating reports, mail correspondence, and awards.
- Created and updated word documentation, excel spreadsheets and power point presentations.
- Managed and updated the RVP’s calendar for meetings, business trips, personal appointments, and training dates.
- I was a liaison between the RVP, Area Managers, Branches, and other teams in our office.
- Assisted various departments with all projects.
- Was responsible for all office supplies, catered lunches and dinners and set up and worked events as needed.
- Set up a conference room with training materials, loaded and ran presentations for training sessions and meetings.
- Assisted with incoming customer complaints and resolutions, updated the compliant log as needed for region.
Executive Assistant
LTS Solutions
12.2012 - 03.2013
- Worked directly with both the Vice President of Corporate Finance and the Vice President of Investor Reporting.
- Updated numerous Excel spreadsheets (used formulas, tables, and V-lookup), prepared documentation, and presentations for investor’s materials, created, and updated Word documentation.
- Ordered all supplies, managed calendars for all the employees in the group as well as keeping track of hours in ADP.
- Prepared all different forms from tax forms, mail merges, mail correspondence.
- Scanning and emailing documentation.
- Sorted and distributed mail.
- Set up conference rooms for various meetings and classes (ordered food, created materials, made sure all equipment worked properly).
Executive Assistant/Business Center Manager
Corporate Point Executive Suites
11.2009 - 07.2012
- Opened up and ran executive suites from scratch.
- Wrote all policies and procedures, book keeping, leasing agreements, tours, client relations, worked with virtual tenants, out of town conferences, tenant training, marketing, social media, employee training, employee scheduling, conference room scheduling, inventory of suites, reception, mail merges for mass marketing materials, spreadsheets and databases, general IT, liaison between tenants and owner.
Executive Assistant/ Office Manager
Innovative Medical and Dental Solutions
07.2007 - 11.2009
- Worked and report directly to Chief Operating Officer, update databases, create and maintain Excel spreadsheets to track inventory, extensive use of V lookup, mail merge mass mailings through Word, manage warehouse and employees, field HR questions, public relations, email documentation and correspondence, sort and distribute mail, create invoices, balance budget as well as accounts through QuickBooks, arrange travel, set up and keep minutes for meetings, update and create files and filter and direct phone calls.
- Create PowerPoint presentations, organize, and prepare booklets, fliers and other media for tradeshows and customers.
- Responsible for product ordering and product management.
Project Coordinator
Hudson/True Position
12.2005 - 11.2006
- Provided support to field managers, directors, and field operations managers.
- Created new spreadsheets and reports in excel and manipulated data from different spreadsheets, as well as updated their main tracker in excel.
- I also worked on their main ticketing systems to create tickets for job sites, as well as any maintenance issues.
- Took control of their main spreadsheet and kept accurate data on it.
- Received phone calls from field techs and provided them with pertinent information.
Executive Assistant / Office Manager (Internship)
RSVP Events
11.2003 - 12.2004
- Updated information in Excel, answered the telephone, helped package materials for events, helped organize and set up events, as well as work the events.
- Responsible for all of the mail correspondence and mass mailing lists.
Executive Assistant / Office Manager (Internship)
Ace-Ana Promotions
11.2003 - 12.2004
- Updated information in Quick Books, called customers, updated customer information, ordered products, took care of mail correspondence, reorganized office and filling system, picked up and delivered items to and from customers, responded to faxes and emails.
Education
High School Diploma -
Laurel Springs
Ojai, CA06-1997
Certificate of Accomplishment - Executive Assistant Program
Ventura College
Ventura, CASkills
- Problem-solving skills
- Attention to detail
- Organizational skills
- Time management skills
- Task prioritization
- Quality work
- Typing speed
- Proficiency in Word
- Proficiency in Excel
- Proficiency in PowerPoint
- Proficiency in MS Outlook
- Proficiency in Lotus Notes
- Proficiency in MS Works
- Proficiency in Quick Books
- Proficiency in Quicken
- Proficiency in Windows
- Proficiency in MS Explorer
- Proficiency in Access
- Proficiency in Matrix
- Proficiency in Adobe products
- Proficiency in mainframe systems
- Telephone etiquette
- Business communication skills
- Event coordination
- Training material development
- Learning management systems
Certification
- MOUS+ Expert Level
- Typing 80 wpn
References
References available upon request.
Timeline
Training Center Executive Assistant
Raytheon
06.2017 - 01.2020
Remarketing Assistant
Enterprise Rent-A-Car/ EAN Holdings
03.2013 - 05.2017
Executive Assistant
Enterprise Rent-A-Car/ EAN Holdings
03.2013 - 05.2017
Executive Assistant
LTS Solutions
12.2012 - 03.2013
Executive Assistant/Business Center Manager
Corporate Point Executive Suites
11.2009 - 07.2012
Executive Assistant/ Office Manager
Innovative Medical and Dental Solutions
07.2007 - 11.2009
Project Coordinator
Hudson/True Position
12.2005 - 11.2006
Executive Assistant / Office Manager (Internship)
RSVP Events
11.2003 - 12.2004
Executive Assistant / Office Manager (Internship)
Ace-Ana Promotions
11.2003 - 12.2004
High School Diploma -
Laurel Springs
Certificate of Accomplishment - Executive Assistant Program
Ventura College
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