Summary
Overview
Work History
Education
Skills
Certification
Key Achievements
References
Timeline
Generic

Mukesh Vatani

B-602 Devpriya Landmark, TP 44, Chandkheda, Ahmedabad,Gujarat

Summary

Proactive and results oriented Business Application Admin (SAP Concur) with an MBA/MPA degree, majors in Accounting and Finance from Holmes institute, currently looking for next opportunity in Fintech space. Seeking for a position whereby I can utilize my strong communication skills to liaise with internal and external stakeholders in order to efficiently manage/improve business operations. Highly
motivated and innovative individual who would like to implement new strategies, and ways to
improve the processes of the business. My long term career goal is to become an expert in RPA
and Automation tools.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Business Application Admin (SAP CONCUR)

E2open India Private Ltd
08.2023 - Current
  • Exposure in Managing Expense, Travel, Invoice and Reporting Modules.
  • Creating and modifying audit rules, list management and workflows as per business requirements.
  • Working with internal and external stakeholders and SAP Concur Support team for P card integrations with different ERP System.
  • Create and Manage/Update Audit rules basis the request raised by Internal teams.
  • Updating Car Mileage Rates as per statutory norms applicable in the region.
  • Manage Invoice/Expense Workflow matrix, alongside conducting testing in UAT Environment to ensure the workflow functions as desired.
  • Liaise with Corporate traveler to ensure costs of travel spends can be minimized.
  • Work with various banks for corporate card integration, rebate programs & card issuance/cancellations.
  • Managing Jira ticketing tool for day to day business related queries.
  • Adding/Updating new departments, Cost Centers and Entity as requested by business stakeholders.
  • Assist Finance/Accounting team for reporting related requests and or any other process improvement related initiatives.
  • Coordinate with HR, Finance and IT for Master data update/edit on SAP Concur platform and at times of new hires, terms and/or transfers.
  • Managing P Card and Corporate cards and ensuring timely card assignment in case of new card issuance and renewals.
  • Ensure/check the spends incurred from P cards are accurately synced with end users profile.
  • Involved in Master data cleaning process as and when required.
  • Work with HR and Finance for queries pertaining to end users related to T&E policy or exceptions.

Senior Finance Analyst (CONCUR SPECIALIST)

Cactus Communications India Private Limited
12.2019 - 08.2023
  • Conduct Audits on travel and expense spends submitted in SAP Concur to ensure spends submitted are aligned as per set company policy.
  • Ensure timely submission of card related spends in Concur, to ensure provisions are taken at minimum level.
  • Assist end users for travel and expense related queries.
  • Work on system enhancements and automation to reduce manual work.
  • Coordinating/working with banks for corporate card integration, rebate programs & card issuance/cancellations.
  • Enforce travel and expense policy within organization and keep track of fraudulent or unnecessary spends.
  • Update audit rules and forms/fields within the SAP Concur system as per the business requirements.
  • Manage Concur & AP mailbox and allocate tickets among the Concur and AP team.
  • Manage end to end travel expense bookings and reimbursement payments for 7 different entities.
  • Training team on Concur (T&E) and AP for invoice submission via supplier portal.
  • Reaching out to approvers for unapproved overdue invoices, sharing weekly reports highlighting outstanding invoices to avoid delay in payments.
  • Ensuring the invoices are booked in Correct Entity, GL Code, Cost center and Service line.
  • Ensuring the Master file of purchase requestors and approval matrix is up to date.
  • Liaising and work with different departments regarding supplier queries, resolving the issues in a time bound manner.
  • Leading project on new vendor portal roll out, alongside training vendors, requestors and internal finance team for the newly implemented process.
  • Leading Concur (T&E) and AP team to ensure swift month end closure activity.
  • Alongside of the above preparing analytical reports which needs to be shared with department heads and management team to understand the overall spend pattern.

Senior Finance Executive

DHL Global Forwarding Freight Shared Services LLP
06.2019 - 12.2019
  • Circulating mails to all Service delivery line managers, and Center Head for any travel spends provisions as and when required.
  • Monitoring the monthly travel GL reconciliations and ensuring posting of expenses in correct general ledger.
  • Assist the accounting team in month end closing activities related to travel and expense reimbursements.
  • Vendor payments: Co-ordinate with respective departments to create new vendor code.
  • Vendor Agreement/contracts: To check and validate the vendor agreements as and when required, related to pricing, notice period, credit period and agreement period.
  • Checking of Expense Invoice: Verifying the invoice pricing with the agreement, checking the tax component, expense allocation stamp
    properly placed on invoice.
  • Follow-up with employees for any pending travel advance settlement or dues, and preparing of schedules for outstanding advances not settled.
  • Managing corporate cards to ensure timely reconciliations by the users and liaising with bank for any new addition and/or deletions.
  • Checking employee travel expenses, verifying spends, and validate if any changes are required.
  • Streamline employee reimbursement process.
  • Preparing month end travel and other expense provision, by coordinating with IT & Admin team.

Corporate Expense & Accounts Coordinator

TraceLink
03.2018 - 06.2019
  • Review all invoices for appropriate documentation and obtain approval before payment processing.
  • Respond to vendor related queries.
  • Prioritized invoices according to cash discount potential and payment terms.
  • Run AP Ageing report every weekly and obtain approval from line manager before processing with the payment.
  • Conducting audits on the travel and expense report submitted to ensure it is aligned as per corporate policy.
  • Answer employee queries in regards to payments of expense reports submitted via SAP Concur.
  • Run and analyze expense reporting from Concur, and filter out the required information as per management's request.
  • Support the accounting team with month end close to ensure proper accruals are recorded related to travel and other expenses.

Accounts Payable/Concur Specialist

News Corp Australia
01.2017 - 10.2017
  • Collect compile and review invoices from vendors for processing using ERP systems like JD Edwards.
  • Liaising with offshore team (outsourced) on daily basis and act as an intermediary between internal and external vendors.
  • Maintain the expense reconciliation using Concur for about 6000 employees and ensuring that the reconciliation's are done on time.
  • Effectively manage 1800 corporate cards by ensuring users are reconciling transactions on time as per the policy set by the company.
  • Conduct regular meetings with Concur audit team to ensure audit checks are performed on the expense claims submitted in Concur.
  • Resolving discrepancies by communicating with vendors and offshore team.
  • Ensuring timely payments to the suppliers alongside of managing smooth cash flow within the business.
  • Ensuring tasks are aligned in an effective way, thereby accelerating the month end Accounts payable closing.

Tax Help Volunteer

Australian Taxation Office
05.2016 - 10.2016
  • Demonstrated excellent communication skills as the role involves liaising with clients and ATO on day to day basis.
  • Prepared complex tax returns for individuals
    Used all appropriate adjustments, deductions and credits to keep client's taxes to a level appropriate as per taxation laws.
  • Interviewed clients to obtain additional information on taxable income and deductible expenses and allowances.
  • Provided tax payers with sufficient information and advice to ensure correct tax form completion.

Education

MBA - Accounting And Finance

Holmes Institute
Sydney, NSW
06-2016

Bachelors of Commerce - Accounting And Finance

Gujarat University (New L.J Commerce College)
Ahmedabad, GJ
05-2011

Skills

  • SAP Concur (T & E)
  • JD Edwards (Oracle)
  • NetSuite & Fusion (Oracle)
  • CREST (MIS Reporting)
  • Microsoft Word, Power-point,
    and Excel (Pivot tables &
    V-lookup)

Certification

  • Certificate of Appreciation from Australian Taxation Office.
  • Certification in Introduction to Robotic Process Automation - LinkedIn Learning
  • Certification in Process Improvement Foundations - LinkedIn Learning.
  • Completed SAP Concur Advanced Training Course.

Key Achievements

  • Awarded Intern of the Week at News Corp Australia
  • Awarded Mentor of the Quarter at Cactus Communications

References

Available upon request.

Timeline

Business Application Admin (SAP CONCUR)

E2open India Private Ltd
08.2023 - Current

Senior Finance Analyst (CONCUR SPECIALIST)

Cactus Communications India Private Limited
12.2019 - 08.2023

Senior Finance Executive

DHL Global Forwarding Freight Shared Services LLP
06.2019 - 12.2019

Corporate Expense & Accounts Coordinator

TraceLink
03.2018 - 06.2019

Accounts Payable/Concur Specialist

News Corp Australia
01.2017 - 10.2017

Tax Help Volunteer

Australian Taxation Office
05.2016 - 10.2016
  • Certificate of Appreciation from Australian Taxation Office.
  • Certification in Introduction to Robotic Process Automation - LinkedIn Learning
  • Certification in Process Improvement Foundations - LinkedIn Learning.
  • Completed SAP Concur Advanced Training Course.

MBA - Accounting And Finance

Holmes Institute

Bachelors of Commerce - Accounting And Finance

Gujarat University (New L.J Commerce College)

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Mukesh Vatani