Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

MUKWAYA LUGOE

Wichita

Summary

Highly organized and experienced Administrative Assistant with a demonstrated history of supporting program teams in dynamic, multicultural, development-focused environments. Proven track record in delivering high-level administrative coordination, logistical planning, digital tools management, and operational support for USAID and donor-funded initiatives. Skilled in handling document control, timekeeping systems, procurement, stakeholder liaison, and consultant onboarding. Passionate about leveraging administrative systems to support impactful digital transformation and inclusive development programs.


Overview

14
14
years of professional experience
1
1
Certification

Work History

Administrative Assistant

USAID/Tanzania – Office of Financial Management
04.2019 - Current
  • Provided comprehensive administrative support to financial and programmatic teams, ensuring alignment with international donor standards.
  • Managed complex logistics for meetings, mission travel, training sessions, and staff onboarding processes.
  • Served as the Mission lead timekeeper, accurately maintaining and processing time and attendance data for timely payroll submissions.
  • Maintained data integrity and compliance by meticulously managing electronic and physical records using ASIST and Phoenix systems.
  • Supported procurement and contract processes, including consultant onboarding and coordination with USPSC Payroll in Washington, DC.
  • Managed executive calendars, prepared meeting minutes, and ensured all necessary documentation was readily available.
  • Served as document and file custodian, overseeing inventory and archiving procedures.

Roving Administrative Assistant

Dexis Consulting Group / USAID/Tanzania
11.2015 - 04.2019
  • Provided comprehensive administrative support to technical, financial, and operational teams across multiple office locations.
  • Streamlined document workflows, ensuring efficient and timely distribution of information.
  • Managed time and attendance records, maintaining accurate and up-to-date tracking systems.
  • Processed invoices, adhering to established procedures and contributing to financial accuracy.
  • Supported procurement processes, liaising effectively with vendors and consultants to secure necessary resources.
  • Managed complex executive calendars, scheduling meetings and appointments with meticulous attention to detail.
  • Coordinated international travel logistics, including visa applications, flight bookings, and accommodation arrangements.
  • Facilitated effective internal communications, ensuring seamless information flow between teams and departments.

Office Administrator

Corporate Information Technology Solutions (CITS)
01.2014 - 10.2015
  • Managed client communication and internal coordination for the Managing Director.
  • Oversaw vendor relationships, procurement processes, and travel arrangements.
  • Managed executive schedules and expense reports.
  • Provided high-level customer service support.

Institutional Capacity Building Coordinator

Cardno Emerging Markets / USAID-TUNAJALI Program
01.2011 - 10.2011
  • Managed the coordination, planning, and reporting of training programs for regional health teams within a USAID-funded capacity-building project.
  • Oversaw the recruitment of consultants to support project objectives.
  • Successfully executed program closure procedures, ensuring compliance with all regulations and efficient resource allocation.
  • Other Roles (2007–2010) Included roles in customer care, executive assistance, and public administration—all of which strengthened interpersonal, organizational, and communication skills in high-pressure environments.

Education

Bachelor of Arts - Political Science and Public Administration

University of Dar es Salaam
01.2008

Advanced Certificate of Secondary Education - undefined

Eckernforde Secondary School
01.2004

Certificate of Secondary Education - undefined

Mara Secondary School
01.2001

Skills

  • Program coordination
  • Proficient in digital tools and systems
  • Procurement & Consultant Onboarding
  • Timekeeping systems management
  • Document & Records Management
  • Calendar & Meeting Coordination
  • Stakeholder Liaison & Internal Communication
  • Multicultural Team Collaboration
  • Knowledge of International Development Protocols
  • Strong Written Communication & Minute Taking

Certification

  • GovTA Training for Timekeepers – USAID/Ghana / Nov 2023
  • Administrative and Secretarial Assistants Training–USAID/South Africa | March 2023
  • Modified Voucher Examination I – Virtual Training, USAID | May 2021
  • Records Management & FOIA Access Training, USAID/Tanzania | April 2019

Timeline

Administrative Assistant

USAID/Tanzania – Office of Financial Management
04.2019 - Current

Roving Administrative Assistant

Dexis Consulting Group / USAID/Tanzania
11.2015 - 04.2019

Office Administrator

Corporate Information Technology Solutions (CITS)
01.2014 - 10.2015

Institutional Capacity Building Coordinator

Cardno Emerging Markets / USAID-TUNAJALI Program
01.2011 - 10.2011

Advanced Certificate of Secondary Education - undefined

Eckernforde Secondary School

Certificate of Secondary Education - undefined

Mara Secondary School

Bachelor of Arts - Political Science and Public Administration

University of Dar es Salaam

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