Munique Moore
Lakewood,Colorado
Summary
Highly motivated and results-oriented professional with 8 years of experience supporting senior-level executives. Adept at providing comprehensive administrative support, managing complex calendars, coordinating travel arrangements, and maintaining confidentiality. Proven ability to optimize productivity and efficiency, while ensuring seamless operations and effective communication across all levels of an organization. Strong organizational, analytical, and problem-solving skills with a keen attention to detail. Seeking to leverage strong communication skills, attention to detail, and proactive approach to optimize client satisfaction.
Overview
14
14
years of professional experience
Work History
Executive Assistant
City & County of Denver - Mayor's Office
07.2024 - Current
- Administrative Support: Drafted and prepared memos, reports, and correspondence for the Mayor and City Council, ensuring clear communication and alignment with city policies and initiatives.
- Boards & Commissions Coordination: Collaborated with over 130 Boards and Commissions, managing scheduling, documentation, and data migration, ensuring efficient organizational communication and record-keeping.
- Community Outreach & Event Support: Assisted the outreach team in planning and executing community engagement projects, and supported logistics for various events attended by the Mayor and city officials, enhancing public relations and community involvement.
- Data Migration & System Management: Led the migration of organizational data into Salesforce, ensuring accurate tracking of key information and contributing to the streamlining of internal processes for better reporting and accessibility.
- Cross-functional Collaboration: Acted as a liaison between different departments, community stakeholders, and boards to maintain alignment with city goals, public services, and community engagement efforts.
Executive Assistant
Ball Corporation
10.2023 - 05.2024
- Provided comprehensive administrative support to the President, managing complex calendars, scheduling appointments, and coordinating travel arrangements
- Acted as a primary point of contact for internal and external stakeholders, demonstrating strong communication skills and professionalism in all interactions
- Anticipated the President's needs and proactively addressed them, ensuring seamless operations and optimized productivity
- Conducted research and analysis on industry trends, competitors, and market developments to inform strategic decision-making
- Supported special projects and initiatives demonstrating adaptability and a willingness to take on new challenges
- Received and processed sample requests from various stakeholders
- Collaborated with clients to develop customized design specifications according to their requirements
- Maintained accurate records of sample shipments, including tracking information and delivery status
- Analyzed and documented reasons for sample requests, ensuring alignment with project objectives
- Managed sample-related budgeting activities, including cost estimation and expenditure tracking
- Coordinated with internal departments to ensure timely and efficient sample production and delivery
- Stayed informed about industry trends and developments related to sample coordination and production processes
- Provided support and assistance to colleagues as needed to optimize sample coordination processes and workflows
Executive Assistant
Xclusive Staffing
08.2022 - 03.2023
- Performed tactical and strategic administrative support tasks for upper executive-level employees
- Arranged transportation and accommodations, facilitating executive travel
- Collaborated with other members of admin team to provide seamless support for company
- Conserved executive's time by acting as gatekeeper and reviewing information in advance
- Spearheaded presentations, reports and special projects in support of organizational goals
- Organized events, seminars and lectures for department
- Handle logistics, catering, agendas, and travel arrangements for over 20 team members
- Evaluated and reviewed office procedures to improve efficiency
Executive Assistant | Office Manager
Etana Trust Company
08.2020 - 01.2022
- Optimized productivity by efficiently managing complex calendars and coordinating travel arrangements for senior-level staff
- Provided high-level administrative support to executives, including scheduling meetings, preparing correspondence, and managing confidential information
- Conducted qualitative and quantitative analysis to support decision-making and streamline processes
- Successfully managed contract administration, ensuring compliance and accurate documentation
- Utilized forecasting techniques to assist in budget planning and resource allocation
- Collaborated with cross-functional teams to coordinate and execute projects, ensuring timely completion
- Leadership: Ability to lead and motivate a team, delegate tasks, and foster a positive work environment
Executive Assistant to the Chief Executive Officer
Pissinatti Empreendimentos LTDA
11.2010 - 04.2014
- Generated subpoenas and updated case management system from returns
- Coordinated delivery of legal correspondence to clients, witnesses and court officials
- Supported attorneys by collecting records, employment files and medical histories
- Cultivated positive environment for executives by developing strong relationships with internal and external stakeholders
- Booked executive accommodation and travel before scheduled conferences
- Reviewed operating practices and procedures to improve workflow and reporting
- Safeguarded office documents through backups and offsite storage
- Set up company-wide administrative policies and procedures
- Managed and maintained schedules for leadership team
- Attended meetings to record and distribute minutes
- Controlled access to staff through entry restrictions
Education
Bachelor of Science (B.S.) - Biomedical Sciences
FASIPE
08.2013
Skills
- Strong communication skills
- Attention to detail
- Advanced proficiency in managing complex calendars and coordinating travel arrangements
- Excellent organizational skills
- Technical acumen
- Strong proficiency in using productivity tools and software
- Microsoft Office Suite
- Exceptional attention to detail
- Ability to handle sensitive information with discretion
- Vendor engagement
- Research and analysis
- Adaptability
- Proactive approach
- Time management
- Project management
- Stakeholder liaison
Timeline
Executive Assistant
City & County of Denver - Mayor's Office
07.2024 - Current
Executive Assistant
Ball Corporation
10.2023 - 05.2024
Executive Assistant
Xclusive Staffing
08.2022 - 03.2023
Executive Assistant | Office Manager
Etana Trust Company
08.2020 - 01.2022
Executive Assistant to the Chief Executive Officer
Pissinatti Empreendimentos LTDA
11.2010 - 04.2014
Bachelor of Science (B.S.) - Biomedical Sciences
FASIPE
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