Myeshi Newkirk
San Leandro,CA
Summary
Hardworking, honest and self-driven professional with years of progressive experience and an innate desire to attain success. Works well both independently or in cross-functional settings. Driven with a mission-centric demeanor. Seeking a role that will allow for positive contributions to a reputable company in a legal setting that will also allow for career growth.
Overview
17
17
years of professional experience
Work History
Legal Administrative Assistant III
FLUIDIGM CORPORATION
San Francisco, CA
01.2015 - 01.2017
- Deliver high-caliber support to the SVP & General Counsel, along with 3 senior and mid-level Attorneys
- Contract Intake, NDA/amendment reviewing, processing, and electronic filing
- Handle calendar management; manage meetings, and schedule calls
- Handle vital projects, follows up on results in a timely manner via the use of an 'outstanding items' checklist
- Produces information, formatting, inputting, editing, retrieving, copying, and transmitting text from old agreements, departmental forms and audits to gather data for upcoming audit processes
- Maximize the time of executive staff by researching problems, find answers before bringing issues to Executive and staying a step ahead based on priority
- Screening and collecting pertinent information to provide Executives with detailed information to utilize their time effectively
- Initiates tele-conferences; make sure calls are in working order for both host and participants
- Greet guests/clients in person, prepares meeting rooms and necessary setups as requested for desired audiences in a professional manner
- Uphold high levels of customer service and ensure smooth operations within the legal department
- Ensure confidentiality by being aware of surroundings when accessing sensitive material
- Stay informed of the nature of information to be sent, as well as to whom it can be sent to
- Deliver historical reference by maintaining the retrieval system
- Enter information into our Contract Logix agreement database system regarding scanned agreements
- Perform research under executive direction for yearly financial spend, invoicing, international travel, seminars and past agreements
- Liaise between legal and accounting staff to track both internal and external invoices; follow up on each from invoice to processing of final confirmed payment
- Prepare, submit and track expense reports and documentation
- Plan off-site events for Legal department, and host and coordinate legal after hour events
Administrative Receptionist (contract)
NIXON PEABODY LLP
Palo Alto, CA
01.2014 - 01.2015
- Provided invoice coding support to the Foreign Patent Paralegal; processed foreign fee descriptions for each invoice prior to being processed by Accountants
- Handled new business intakes and opened files that dealt with foreign matters
- Greeted visitors to assess the nature of their respective visits and direct them to the proper personnel
Corporate Practice Group Assistant
WILSON SONSINI GOODRICH & ROSATI
Palo Alto, CA
01.2014 - 12.2014
- Supported five Associates and three Paralegals within a corporate practice group setting; filed, covered phones, managed records, coordinated travels and fielded other legal assignments
- Managed electronic file each day and inserted legal signatures onto pages per Paralegals' and Attorneys' instructions
- Assisted with capitalization software programs as needed to enter and pull information to produce certificates and agreements, as well as procure client information as requested
- Prioritized work assignments according to deadlines; fostered a close working relationship with Attorneys and sought out clarity in cases where priority of project was unclear
Receptionist
WILSON SONSINI GOODRICH & ROSATI
Palo Alto, CA
01.2006 - 12.2014
- Greeted incoming clients/visitors to determine the reason for their presence and direct them to the individual/group that could best assist
- Organized and set forth globally-reaching video conferencing efforts throughout WSGR regional offices
- Engaged in a multi-step process that originated with an email-generated request form
- Assessed completed forms and used them to program Polycom systems used to facilitate video conferencing efforts
- Prioritized multiple assignments according to their deadlines and order of importance
Compliance Coordinator/Administrative Assistant
ROMIC ENVIRONMENTAL TECHNOLOGIES CORP.
East Palo Alto, CA
01.2003 - 12.2006
Litigation Secretary
CARR & FERRELL LLP
East Palo Alto, CA
01.2002 - 12.2003
Patent Prosecution Secretary
CARR & FERRELL LLP
East Palo Alto, CA
01.2001 - 12.2002
Receptionist
CARR & FERRELL LLP
East Palo Alto, CA
01.2000 - 12.2001
Education
Bachelor of Science - Paralegal Studies
Kaplan University
01.2012
Associate of Arts - Criminal Justice
Western International University
01.2007
Skills
- Administrative Support
- Critical Thinking
- Communication
- Time Management
- Attention to Detail
- Multitasking
- Calendaring
- Customer Service
Completedtrainings
- Notary Public, 2024-2028, Alameda County
- Communicating & Negotiating Priorities
- Front Desk Management
- Ant-Harassment & Discrimination
- Positive Responses to Change
- DISC I & III
- FileSite/iManage
- Speaking with Confidence
- Listening in a Hectic World
- Communicating Across Generations
- Writing Effective Emails
- AED/CPR Certification
- Using Workspaces in the Corporate Practice
- Identifying & Organizing Priorities
Coreareasofexpertise
- Administrative Support
- Critical Thinking
- Communication
- Time Management
- Attention to Detail
- Multitasking
- Calendaring
- Customer Service
Timeline
Legal Administrative Assistant III
FLUIDIGM CORPORATION
01.2015 - 01.2017
Administrative Receptionist (contract)
NIXON PEABODY LLP
01.2014 - 01.2015
Corporate Practice Group Assistant
WILSON SONSINI GOODRICH & ROSATI
01.2014 - 12.2014
Receptionist
WILSON SONSINI GOODRICH & ROSATI
01.2006 - 12.2014
Compliance Coordinator/Administrative Assistant
ROMIC ENVIRONMENTAL TECHNOLOGIES CORP.
01.2003 - 12.2006
Litigation Secretary
CARR & FERRELL LLP
01.2002 - 12.2003
Patent Prosecution Secretary
CARR & FERRELL LLP
01.2001 - 12.2002
Receptionist
CARR & FERRELL LLP
01.2000 - 12.2001
Bachelor of Science - Paralegal Studies
Kaplan University
Associate of Arts - Criminal Justice
Western International University
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