Summary
Overview
Work History
Education
Skills
Affiliations
Accomplishments
Work Availability
Work Preference
Quote
Languages
Timeline
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Myrna Allende

Myrna Allende

Executive Assistant
Saddle Brook,NJ

Summary

Resourceful professional in executive support, known for high productivity and efficient task completion. Specialize in advanced scheduling, document management, and confidential correspondence handling. Excel in time management, problem-solving, and communication, ensuring seamless operations in fast-paced environments. Highly skilled Senior Executive Assistant with vast experience in supporting C-level executives. Strengths include multitasking, problem-solving, and calendar management. Known for improving office efficiency by optimizing administrative processes and utilizing advanced technical skills to enhance productivity. Proven ability to manage high-stake projects and navigate complex executive schedules effectively.

Overview

22
22
years of professional experience

Work History

SENIOR EXECUTIVE ASSISTANT

AIG
04.2022 - 04.2023
  • Managed calendars for Sr. VP & Treasurer, aligning schedules and company goals, in collaboration with the Global Head of Bank Relations serving as primary point of contact.
  • Coordinated high-level meetings and events, significantly boosting stakeholder engagement and supporting strategic initiatives.
  • Prepared and distributed meeting agendas and materials.
  • Composed, edited, and proofread correspondence and reports, ensuring accuracy and adherence to corporate standards and policy.

SENIOR EXECUTIVE ASSISTANT

AIG
05.2012 - 04.2022
  • Provided support to the Global Chief Underwriting Officer, Casualty and Financial Lines, by managing a complex calendar, anticipating conflicts and ensuring smooth coordination.
  • Organized high-level, bi-weekly and monthly meetings, providing pre-reads to attendees in advance, and team building events.
  • Developed client/broker relationships and facilitating meetings, providing executive client summaries in advance.
  • Responsibilities included working with Corporate Communications developing town halls, working with speakers.
  • Mentored and trained newly hired Executive Assistants, fostering a culture of learning, collaboration, and development.

EXECUTIVE ASSISTANT

AIG
08.2010 - 05.2012
  • Provided support to the Deputy General Counsel, Mergers & Acquisitions and Restructuring, by efficiently managing administrative tasks.
  • Prepared and distributed meeting agendas and materials, ensuring comprehensive communication.
  • Monitored and responded to emails and voicemails as needed, maintaining effective communication and call log for transparency.
  • Developed and maintained organized filing systems, ensuring accuracy and accessibility of information to our legal team.

EXECUTIVE ASSISTANT

AIG
01.2009 - 08.2010
  • Supported the Director of Global Sarbanes Oxley (SOX) Compliance.
  • Managed and maintained information securely, ensuring compliance with SOX regulations.
  • Prepared presentations, high level reports and spreadsheets to monitor compliance dates.
  • Processed and tracked all invoices, purchase orders, and expense reports, ensuring accuracy.
  • Assisted with the coordination of special projects and initiatives, contributing to organizational goals.

EXECUTIVE ASSISTANT (CONTRACT)

AIG
08.2008 - 01.2009
  • Provided support to the Deputy General Counsel, Mergers & Acquisitions.
  • Managed scheduling for 5 lawyers, optimizing their calendars and reducing scheduling conflicts.
  • Demonstrated understanding and knowledge of the organization's policies, procedures, and practices.
  • Set up a cadence of daily overseas calls during the company's divestiture of several businesses amid the 2008 financial crisis.

EXECUTIVE ASSISTANT (CONTRACT)

REVLON
05.2008 - 08.2008
  • Provided support to the Executive Vice President and his 4 direct reports in the Beauty Care Marketing Team, as well as the Vice President of U.S. Regional Business, managing their complex schedules.
  • Prepared and distributed meeting agendas and materials, ensuring comprehensive communication.
  • Acted as a liaison between the executive team and other departments, enhancing collaboration.
  • Maintained complex calendars and managed daily schedules, optimizing executives' time.

EXECUTIVE ASSISTANT

AON
05.2007 - 04.2008
  • Supported the Managing Director responsible for client/broker relationships.
  • Processed and tracked all invoices, purchase orders, and expense reports, ensuring accuracy.
  • Provided comprehensive support to executives, handling of client information with discretion and professionalism.
  • Managed complex calendars and scheduled meetings, conferences, and travel arrangements efficiently.

EXECUTIVE ASSISTANT

MCGRAW-HILL
05.2005 - 08.2007
  • Supported the Chief Information Officer by managing administrative tasks efficiently.
  • Prepared and distributed meeting agendas and materials.
  • Prepared and submitted timely expense reports keeping within departmental budget.
  • Coordinated meetings and events, including agendas, and catering.
  • Negotiated the Company learning site for Mind Learning software, providing innovative e-learning solutions for employees.

EXECUTIVE ASSISTANT

GNY
08.2001 - 05.2005
  • Supported the Chief Executive Officer and Vice President by efficiently managing administrative tasks.
  • Effectively managed heavy calendaring in a constantly changing environment.
  • Developed a checklist of priorities to ensure client/broker meetings, enhancing stakeholder engagement.
  • Scheduled Board of Director's, Annual Broker/Client, and Ratings meetings, ensuring effective communication.
  • Collaborated with the Chief Underwriting Officer to develop and update the Proxy database in preparation for the Annual Client/Broker Meeting.

Education

Broker's License - Property & Casualty Licensing

Kingsborough Community College
Brooklyn, NY
12-1998

BMCC - Secretarial Science, Business Administration

BMCC
New York City
06-1974

Skills

  • MS Office Suite
  • Diligent Software
  • Salesforce
  • Effective Gatekeeper
  • Domestic & International Travel coordination
  • Deadline Driven
  • Ariba
  • SAP
  • SailPoint
  • Excellent interpersonal skills
  • Fluent multilingual capabilities
  • Workday
  • Concur
  • PeopleSoft
  • Document preparation
  • Communication skills

Affiliations

  • As a team effort, I led our Treasury team in a voluntary event to feed the hungry through the Food Bank for NYC.
  • Successfully organized and participated in several offsite leadership group meetings, which offered a team-bonding "cook your dinner" event, bowling, murder mystery, and wine tasting.

Accomplishments

  • One of my accomplishments occurred when I was asked to mentor newly-hired Executive Assistants. I collaborated with Talent Acquisition and HR to establish best practices for our new hires. I met and offered my professional advice in the workings of our company. I was also recognized by my manager and our HR Business Partner for organizing a checklist of important things to know which included links to direct them to our company portal and resources.
  • I worked with colleagues in our UK office to develop a SharePoint Professional Administrative Assistant portal. Our goal was to establish a global community of assistants who could share ideas and guide each other in the intricacies of our company and provide information regarding the International Association of Administrative Professionals and other sites which could assist in preparing performance goals and develop discussions during a performance review.

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Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference

Work Type

Full TimeContract Work

Work Location

HybridRemote

Important To Me

Company CultureWork from home optionWork-life balancePaid time offHealthcare benefitsFlexible work hoursPaid sick leave

Quote

"Imagine what you could do if you could just imagine"
Unknown

Languages

Spanish
Native language

Timeline

SENIOR EXECUTIVE ASSISTANT

AIG
04.2022 - 04.2023

SENIOR EXECUTIVE ASSISTANT

AIG
05.2012 - 04.2022

EXECUTIVE ASSISTANT

AIG
08.2010 - 05.2012

EXECUTIVE ASSISTANT

AIG
01.2009 - 08.2010

EXECUTIVE ASSISTANT (CONTRACT)

AIG
08.2008 - 01.2009

EXECUTIVE ASSISTANT (CONTRACT)

REVLON
05.2008 - 08.2008

EXECUTIVE ASSISTANT

AON
05.2007 - 04.2008

EXECUTIVE ASSISTANT

MCGRAW-HILL
05.2005 - 08.2007

EXECUTIVE ASSISTANT

GNY
08.2001 - 05.2005

Broker's License - Property & Casualty Licensing

Kingsborough Community College

BMCC - Secretarial Science, Business Administration

BMCC
Myrna AllendeExecutive Assistant