QuickBooks
Nichole Lochner
HR Coordinator/ Bookkeeper
Overview
16
16
years of professional experience
Work History
Full Charge Bookkeeper
Revolver Films
Inglewood
04.2019 - Current
- Remote since 2020
- Oversee all administrative tasks
- Responsible for processing all invoices for payment
- Implemented process of utilizing Excel spreadsheets to track expenses for projects
- Monitored and managed monthly income and outgoing account payables
- Daily monitoring of vendor accounts, bank accounts, overhead vendors, and credit card accounts
- Monthly reconciliation of all accounts and statements (credit cards, bank accounts etc)
- Reconcile employee and vendor expense reports
- Implemented digital payment process to vendors
- Process high volume of wires for payments to vendors
- Oversee and process annual health insurance renewal
- Oversee and process annual General Liability and Workers Compensation renewal
- Complete prior year audit with third party of GL and WC insurance
- Process bi-weekly payroll and management of payroll taxes
- Implemented direct deposit for employees.
Accounts Payable Specialist
HEICO Corporation
Tempe
10.2018 - 04.2019
- Responsible for processing high volume of invoices
- 3-way matching of Purchase Orders
- Responsible for monitoring and ordering office and break room supplies
- Monitor accounts for payment due dates and reconcile vendor statements
- Research and process billing discrepancies
- Reconcile expense reports and process for payment
- Reconcile monthly credit card statements
- Process high volume of checks and wires for payments to vendors.
Payroll and Billing Specialist
VSS Security Services
Phoenix
02.2017 - 07.2018
- Responsible for processing bi-weekly payroll for 300+ employees for multi-state, multi-entity, local, family-owned business
- Created weekly invoices and managing the preferred delivery methods of clients
- Research and process employee payroll discrepancies, pay raises, garnishments, PTO accruals and employee expense reimbursements
- Research and process billing discrepancies
- Managed proper use of time in a high volume, time sensitive environment to meet all weekly deadlines.
Staff Accountant
BPG Designs
Tempe
11.2013 - 10.2016
- Routine management of office necessities
- Day-to-day management of front office procedures including but not limited to processing mail, phones, front line greetings for clients, vendors, and employees
- Reconcile and process monthly credit card statements
- Process high volume of account payables, coding invoices, research invoices to prepare for management approval, weekly A/P check-run processing, upkeep of W-9's and vendor files
- Performance of HR functions including processing new and terminated employees, I-9 verifications, E-Verify, pay increases, benefit enrollments
- Assist with special projects including the office expansion from approx
- 8000 sq ft to over 20,000 sq ft
- Received 21 CPE credit hours on the Fundamentals of Human Resources Management thru the American Management Association, July 2016.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Quote
Service to others is the rent you pay for your room here on earth.
Muhammad Ali
Skills
- Account Reconciliation
- Bookkeeping
- Vendor Record Management
- Confirming Transactions
- Office Supplies and Inventory
- Invoice and Payment Tracking
- Client Confidentiality
- Spreadsheet Tracking
- Monthly Reconciliations
- Accounting and Bookkeeping
- Microsoft Excel
- Superior Attention to Detail
- Prepare Paychecks
- Transaction Entry
- Confidential Document Control
- Time Management
- Benefits Programs
- Payroll and Benefits Administration
- Employee Timesheet Processing
- New Employee Orientation
- Microsoft Office
- Termination Processing
- Open Enrollment
- Compensation and Benefits
- Finance and Accounting
- Hiring and Terminations
- Maintaining Confidentiality
- Exceptional Communicator
- Adaptable to Changing Conditions
- Reviewing Resumes
- Analytical and Critical Thinking
- Maintain Employment Records
- Onboard New Hires
Accomplishments
- Used Microsoft Excel to develop and implement Project tracking spreadsheets
- Served as the sole Bookkeeper
- Implemented direct deposit program for employees
- Implemented electronic payment system for vendors
- Implemented electronic incoming payment system for clients
- Promotions throughout my career
- Oversee and process annual health insurance renewal with broker and employees
- Oversee and process annual General Liability and Workers Compensation renewal
Timeline
Full Charge Bookkeeper
Revolver Films
04.2019 - Current
Accounts Payable Specialist
HEICO Corporation
10.2018 - 04.2019
Payroll and Billing Specialist
VSS Security Services
02.2017 - 07.2018
Staff Accountant
BPG Designs
11.2013 - 10.2016
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